TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA 

MEETING NO. SEVEN

Monday, September 13, 2021 at 6:30 P.m. - 9:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

***NOTE TO MEMBERS OF THE PUBLIC:  All Cell Phones, Pagers and/or PDAs to be turned off.  Additionally, for your information, please be advised that we are Audio/Video Recording this meeting.​

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1.

CHAIR

Prior to commencing with the Planning/Building/Environmental Committee meeting agenda, Chair Reilly will provide the following announcements:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting. Comments submitted will be considered as public information and will be read into the public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

2.

LAND ACKNOWLEDGEMENT STATEMENT

On behalf of the Members of Council and staff, we wish to acknowledge this land on which the Township of West Lincoln operates. The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabeg peoples and is still home to many indigenous people today. We are grateful to have the opportunity to work here today and to follow the Haudenosaunee system of blending laws and values and the Anishinaabe beliefs to strive to live in harmony and balance throughout the Municipality. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

4.

PUBLIC MEETING(S)

4.1

Official Plan Amendment - Garden Suite Policy Amendment

Re:  Official Plan Amendment application submitted by staff, to implement a change in section 18.4.1 of the Temporary Use Bylaw and Garden Suite Provisions, by changing the time limit from 10 years to 20 years (File No. 1701-003-21)

4.2

Zoning By-law Amendment - Township of West Lincoln Housekeeping Amendments No. 5

Re:  Zoning By-law Amendment application submitted by staff for the Township of West Lincoln House Keeping Amendments No. 5 (File No. 1601-0012-21).

5.

CHANGE IN ORDER OF ITEMS ON AGENDA

6.

APPOINTMENTS

6.1

ITEM P83-21

Kevin Huinink, Executive Director (Cairn Christian School)
Re:  Upcoming Building Project for Cairn Christian School
POWERPOINT PRESENTATION

• RECOMMENDATION:

  That, the correspondence received from Kevin Huinink regarding the Upcoming Building Project for Cairn Christian School dated September 13, 2021, be received and .......

6.2

ITEM P84-21

Steve Wever, Planning Consultant (Urban Boundary Expansion)
Re:  Urban Boundary Expansion Update
POWERPOINT PRESENTATION
(Refer to Item No. P92-21 - Staff Report No. PD-105-2021)

6.3

ITEM P85-21

Dan Currie, MHBC Planning Ltd.
Re: Rural Employment Lands, Settlement Area Expansion Options
POWERPOINT PRESENTATION
(Refer to Item No. P91-21 - Staff Report No. PD-107-2021)

7.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

Chair to inquire if there are any members of the public present who wish to address any items on the Planning/Building/Environmental Committee agenda.

8.

CONSENT AGENDA ITEMS

All items listed below are considered to be routine and non-controversial and can be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items. 

8.1

ITEM P86-21

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Planning/Building/Environmental Committee hereby approves the following Consent Agenda Items:

  1. Item 1 be and hereby received for information; and,
  2. Items 2 and 3 be and are hereby received and that the recommendations contained therein be adopted
     with exception of Item No.(s) _______________.

1.

Technical Report No. PD-94-2021 - Comprehensive Zoning Bylaw 2017-70, as amended Housekeeping Amendments No. 5 Introduction of New Housing Types

2.

Recommendation Report No. PD-104-2021 – East Smithville Secondary Plan Project - AMENDMENT TO BUDGET (BA2021-09)

3.

Recommendation Report No. PD-95-2021 - Site Plan Approval Authorization 5138 Concession 4 Road – Niagara Regional Sportsman Club

9.

COMMUNICATIONS

There are no communications. 

10.

STAFF REPORTS

10.1

ITEM P87-21

Planner II (Madyson Etzl) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-101-2021 – Garden Suite Official Plan Policy Amendment - Official Plan Amendment No. 61

• RECOMMENDATION:
  1. That, Report PD-101-2021, regarding “Garden Suite Official Plan Policy Amendment – Official Plan Amendment No. 61”, dated September 13^th 2021, be RECEIVED; and,
  2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,
  3. That, Application 1701-003-21 (#61) for Official Plan Amendment, BE APPROVED and that the necessary bylaw be prepared at the Township Council Meeting and that staff circulate Notice of Approval in accordance with the Planning Act.
  4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period.

10.2

ITEM P88-21

Planner II (Madyson Etzl) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-102-2021 - Zoning By-Law Amendment (Temporary Use By-law) Richard and Anita Merritt - Garden Suite Application

• RECOMMENDATION:
  1. That, Report PD-102-2021, regarding “Zoning By-law Amendment (Temporary Use By-law) –Richard and Anita Merritt Garden Suite Application”, dated September 13^th 2021, be RECEIVED; and,
  2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,
  3. That, an application for Zoning By-law Amendment 1601-011-21 submitted by Richard and Anita Merritt and a corresponding Zoning By-law be APPROVED and passed; and
  4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period

10.3

ITEM P89-21

Planner I (Meghan Birbeck) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-106-2021- Giro Estates - Zoning By-law Amendment File No. 1601-010-21

• RECOMMENDATION:
  1. That, report PD-106-2021, regarding “Giro Estates Zoning By-law Amendment File No. 1601-010-21”, dated Sept 13^th 2021, be RECEIVED; and,
  2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,
  3. That, an application for Zoning By-law Amendment 1601-010-21 submitted by Upper Canada Consultants and a corresponding Zoning By-law be APPROVED and passed; and
  4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period.

10.4

ITEM P90-21

By-law Enforcement Officer (Tiana Dominick) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-108-2021 - Approval of a new by-law: Non-Parking Administrative Penalty By-law

• RECOMMENDATION:
  1. That, Report PD-108-2021, regarding “Recommendation Report - Approval of a new Non-Parking Administrative Monetary Penalty By-law”, dated September 13^th,, 2021, be RECEIVED; and,
  2. That, a by-law be adopted at Council with multiple short form schedules in the form found at attachment 1 to this report including Clean Yards, Site Alteration, Boulevard, Swimming Pool, Sign, with potentially more amendments in the near future.

10.5

ITEM P91-21

Planner II (Gerrit Boerema) and Director of Planning & Building (Brian Treble)
Re:  Information Report PD-107-2021 – Regional Official Plan Work and Township led Rural Hamlet/Rural Employment Considerations

• RECOMMENDATION:
  1. That, Report PD-107-2021, regarding “Recommendation Report Regional Official Plan Work and Township led Rural Hamlet/Rural Employment Considerations”, dated September 13^th, 2021, be RECEIVED for INFORMATION PURPOSES; and,

  2. That, a final report for endorsement of proposed boundary adjustments and requirements to be provided to the Region, be presented in the fall of 2021 once further consultant, Regional and agency input has been received.

10.6

ITEM P92-21

Planner II (Gerrit Boerema) & Director of Planning & Building (Brian Treble)
Re:  Information Report No. PD-105-2021 - Regional Official Plan Work and the West Lincoln Master Community Plan/Urban Boundary Review Project by Township of West Lincoln Consulting Teams (Aecom and Wood)

• RECOMMENDATION:
  1. That, Report PD-105-2021, regarding “Information Report, Regional Official Plan Work and the West Lincoln Master Community Plan/Urban Boundary Review Project by Township of West Lincoln Consulting Teams (Aecom and Wood)”, dated September 13^th, 2021, be RECEIVED for INFORMATION PURPOSES; and,

  2. That, staff will present a future recommendation report after proceeding with PIC 2 on October 6^th, 2021. Notice will be provided to the Public very soon.

11.

OTHER BUSINESS

11.1

ITEM P93-21

Members of Committee
Re: Other Business Matters of an Informative Nature

12.

NEW BUSINESS

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

13.

CONFIDENTIAL MATTERS

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

  13.1 By-law Enforcement Officer (Tiana Dominick) and Director of Planning & Building (Brian Treble)
  Re:  Legal/Enforcement Matter – Quarterly By-law Update
          Applicable closed session exemption(s):

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  • the security of the property of the municipality or local board;
  • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  13.2 Director of Planning & Building (Brian Treble)
  Re:  CONFIDENTIAL - Recommendation Report No. PD-72-2021 – Property Matter/Legal Matter - Monitoring of John Street Property, Caistorville
         Applicable closed session exemption(s):

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  13.3 Director of Planning & Building (Brian Treble)
  Re:  CONFIDENTIAL - Recommendation Report No. PD-103-21 - Natural Severance on Concession 2 Road and Concession 3 Road, Caistor Center
          Applicable closed session exemption(s):

  • litigation or potential litigation, including matters before administrative tribunals,
    affecting the municipality or local board;
  • advice that is subject to Solicitor-client privilege, including communications
    necessary for that purpose
• RECOMMENDATION:

  That, this Committee meeting does now resume in open session at the hour of ______p.m.

13.1

ITEM P94-21

By-law Enforcement Officer (Tiana Dominick) and Director of Planning & Building (Brian Treble)
Re:  Legal/Enforcement Matter – Quarterly By-law Update

13.2

ITEM P95-21

Director of Planning & Building (Brian Treble)
Re:  CONFIDENTIAL - Recommendation Report No. PD-72-2021 – Property Matter/Legal Matter - Monitoring of John Street Property, Caistorville

• RECOMMENDATION:
  1. That, Report PD-72-2021 regarding “CONFIDENTIAL, Recommendation Report, Property Matter/Legal Matter - Monitoring of John Street Property, Caistorville” dated September 13^th, 2021, be RECEIVED; and,
  2. That, staff be authorized to proceed as directed in closed session; and,
  3. That, staff report back with an update on this monitoring project, as required.

13.3

ITEM P96-21

Director of Planning & Building (Brian Treble)
Re:  CONFIDENTIAL - Recommendation Report No. PD-103-21 - Natural Severance on Concession 2 Road and Concession 3 Road, Caistor Center

• RECOMMENDATION:
  1. That, Report PD-103-2021, regarding “CONFIDENTIAL - Recommendation Report Natural Severance on Concession 2 Road and Concession 3 Road, Caistor”, dated September 13^th, 2021, be RECEIVED; and,
  2. That, staff be authorized to proceed as directed in closed session.

14.

ADJOURNMENT