TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA

MEETING NO. ONE

Monday, February 12, 2024 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

2.

CONFIDENTIAL MATTERS

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

  2.1  Director of Planning and Building (Brian Treble)
  Re: Legal/Solicitor-Client Privilege -Ontario Land Tribunal (OLT) - Legal update for Official Plan Amendment (OPA) 63
  VERBAL UPDATE
  
  Applicable closed session exemption(s):

  • Advice that is subject to Solicitor-Client Privilege, including communications necessary for that purpose;
  • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  2.2  Director of Planning and Building (Brian Treble)
  Re: Legal/Solicitor-Client Privilege - Legal update for Ontario Land Tribunal (OLT) - File No. OLT-24-000030
  
  Applicable closed session exemption(s):

  • Advice that is subject to Solicitor-Client Privilege, including communications necessary for that purpose;
  • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

  2.3  Interim CAO/Treasurer (Donna DeFilippis)
  Re:  Personnel Matter - Finance Personnel Update
  VERBAL UPDATE

  Applicable closed session exemption(s):

  • Personal matters about an identifiable individual, including municipal or local board employee(s);
  • Labour relations or employee negotiations.

2.1

ITEM P01-24

Director of Planning and Building (Brian Treble)
Re: Legal/Solicitor-Client Privilege - Ontario Land Tribunal (OLT) - Legal update for Official Plan Amendment (OPA) 63
VERBAL UPDATE

2.2

ITEM P02-24

Director of Planning and Building (Brian Treble)
Re: Legal/Solicitor-Client Privilege - Legal update for Ontario Land Tribunal (OLT) - File No. OLT-24-000030

2.3

ITEM P03-24

Interim CAO/Treasurer (Donna DeFilippis)
Re:  Personnel Matter - Finance Personnel Update
VERBAL UPDATE

3.

CHAIR - Councillor William Reilly

Prior to commencing with the Planning/Building/Environmental Committee meeting agenda, Chair Reilly will provide the following announcements:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 pm on the day of the meeting. Comments submitted will be considered as public information and will be read into the public record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website.

4.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

5.

APPOINTMENTS

5.1

ITEM P04-24

Blake Landry, Manager, Economic Research & Analysis - Niagara Region
Re:  West Lincoln Agricultural Profile
POWERPOINT PRESENTATION

6.

PUBLIC MEETING(S)

6.1

Backyard Chickens (Township of West Lincoln) - Public Consultation

6.2

Update of Accessible Parking Regulations (Township of West Lincoln) - Zoning By-Law Amendment

6.3

1738 Caistor Gainsborough Townline Road (Brad Snippe) - Zoning By-Law Amendment

6.4

8399 Concession 2 Road (James Smith) - Zoning By-Law Amendment and Temporary Use By-Law

7.

CHANGE IN ORDER OF ITEMS ON AGENDA

8.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

Chair to inquire if there are any members of the public present who wish to address any items on the Planning/Building/Environmental Committee agenda.

9.

CONSENT AGENDA ITEMS

 There are no consent agenda items.

10.

COMMUNICATIONS

There are no communications.

11.

STAFF REPORTS

11.1

ITEM P05-24

Senior Planner (Susan Smyth)
Re:  Recommendation Report PD-07-2024 - Application for Temporary Use Zoning By-law Amendment for 9127 Regional Road 20 (File No. 1601-010-23)

• RECOMMENDATION:
  1. That, Recommendation Report PD-07-2024, regarding “Application for Temporary Use Zoning By-law Amendment for 9127 Regional Road 20”, dated February 12, 2024 be received; and,
  2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,
  3. That, Planning Staff will require a Temporary Use Agreement and Site Plan that requires the Owner to work towards site clean-up over time; and,
  4. That, application for Temporary Zoning By-law 1601-010-23 submitted by Larry Pomerantz (Agent) on behalf of Mr. Giovanni Diflavio (Owner) and as presented in the attached bylaw for a period of 18 months be approved.

11.2

ITEM P06-24

Manager of Planning (Gerrit Boerema)
Re:  Information Report PD-09-2024 - Site Plan and Development Agreement Approval Update

• RECOMMENDATION:

  That, Information Report PD-09-2024, regarding “Site Plan and Development Agreement Approval Update", dated February 12, 2024, be received.

11.3

ITEM P07-24

Director of Planning & Building (Brian Treble)
Re:  Report PD-10-2024 - Confirmation of Road Closing Between Lots 33 and 34 Concession 6, Gainsborough Ward, Township of West Lincoln

• RECOMMENDATION:
  1. That, Report PD-10-2024, regarding “Confirmation of Road Closing Between Lots 33 and 34 Concession 6, Gainsborough Ward, Township of West Lincoln”, dated February 12, 2024 be received; and,
  2. That, a By-law be passed, such as the draft by-law found at Schedule 2 to this report, to confirm the closing of the road allowance between lots 33 and 34 Concession 6, former Township of Gainsborough and now described as Parts 5, 6, and 7 RP 30R-6275 on a survey dated February 22, 1990; and,
  3. That, staff be instructed to approach the other three affected property owners to the north to confirm closing of the road allowance adjacent to or on their lands as well; and,
  4. That, costs of registration of the confirming by-law be borne by the Township of West Lincoln.

11.4

ITEM P08-24

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-12-2024 - Zoning By-law Amendment for Updating Accessible Parking Regulations

• RECOMMENDATION:
  1. That, Recommendation Report PD-12-2024, regarding “Zoning By-law Amendment for Updating Accessible Parking Regulations”, dated February 12, 2024 be received; and,
  2. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act; and,
  3. That, a By-law be passed, such as the draft by-law found at Schedule 1 to this report.

11.5

ITEM P09-24

Planner (Stephanie Pouliot)
Re:  Recommendation Report PD-08-2024 - Application for Zoning By-law Amendment for 1738 Caistor-Gainsborough Townline Road

• RECOMMENDATION:
  1. That, Recommendation Report PD-08-2024, regarding “Application for Zoning By-law Amendment for 1738 Caistor-Gainsborough Townline Road”, dated February 12, 2024 be received; and,
  2. That, the application for Zoning By-law Amendment submitted by Brad Snippe owner of 1738 Caistor-Gainsborough Townline Road be approved in accordance with the attached Zoning By-law Amendment with the site-specific regulations, and that Council authorize the Mayor and Clerk to sign the necessary by-laws; and,
  3. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

11.6

ITEM P10-24

Senior Planner (Madyson Etzl)
Re:  Recommendation Report PD-06-2024 - Temporary Use By-Law Application 8399 Concession 2 Road

• RECOMMENDATION:
  1. That, Recommendation Report PD-06-2024, regarding “Application for Temporary Use Zoning By-Law Amendment for 8399 Concession 2 Road", dated February 12, 2024 be received; and,
  2. That a bylaw, such as the Draft By-law attached in Schedule B, be approved; and,
  3. That, the Director of Planning and Building be authorized to enter into a Temporary Use Agreement with the owners; and,
  4. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

11.7

ITEM P11-24

Director of Planning & Building (Brian Treble)
Re:  Technical Report PD-11-2024 - Backyard Chickens

• RECOMMENDATION:
  1. That, Technical Report PD-11-2024, regarding “Backyard Chickens”, dated February 12, 2024 be received; and,
  2. That, a Recommendation Report be submitted to a future Planning/Building/Environmental Committee once all public and agency comments have been taken into account and a full staff and agency review has been completed.

12.

OTHER BUSINESS

12.1

ITEM P12-24

Members of Committee
Re: Other Business Matters of an Informative Nature

13.

NEW BUSINESS

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

14.

ADJOURNMENT