TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS & RECREATION COMMITTEE
AGENDA

MEETING NO. THREE

Monday, April 15, 2024, To Commence Immediately Following Administration/Finance/Fire Committee Meeting

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Mike Rehner

Prior to commencing with the Public Works & Recreation Committee meeting agenda, Chair Rehner noted the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website.

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments/presentations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Public Works/Recreation/Arena Committee agenda.

7.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1

ITEM PW11-24

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Public Works/Recreation/Arena Committee hereby approves the following Consent Agenda Items:

   

  Item 1 be and is hereby received for information

1.

West Lincoln Public Library Board - Minutes of February 27, 2024

8.

COMMUNICATIONS

There are no communications.

9.

STAFF REPORTS

9.1

ITEM PW12-24

Project Manager (Ray Vachon) and Director of Public Works and Recreation (Mike DiPaola)
Re:  Recommendation Report PW-13-2024, “2024 Road Rehabilitation Project Tender Award (PW 2024-01) – Budget Amendment BA2024-02”  

• RECOMMENDATION:
  1. That report PW-13-2024, re: “2024 Road Rehabilitation Project Tender Award (PW 2024-01) – Budget Amendment BA2024-02”, dated April 15, 2024, be received; and
  2. That the tender submission be awarded to Walkers Construction Limited for the road rehabilitation work, in the amount of $795,767.00 (excluding HST); and
  3. That the total project expenditure of $950,000.00 be approved for this project; and
  4. That budget amendment BA2024-02, as outlined in Schedule C of report PW-13-2024, reflecting a project budget reduction of $330,000.00, with reduced funding from Development Charges and the Capital Reserve, be approved; and
  5. That a by-law to authorize the Mayor and Clerk to enter into an agreement with Walkers Construction Limited, be passed.

9.2

ITEM PW13-24

Manager of Operations (Tray Benish) and Director of Public Works & Recreation (Mike DiPaola)
Re:  Recommendation Report PW-12-2024 -  2024-2026 Dust Control Authorization 

• RECOMMENDATION:
  1. That report PW-12-2024 titled “2024-2026 Dust Control Tender Authorization”, dated April 15^th, 2024, be received; and
  2. That Tender PW 2024-03 for the application of Calcium Chloride for the purpose of dust control on gravel roads for 2024 to 2026 be awarded to Da-Lee Dust Control; and
  3. That a By-law be passed to authorize the Mayor and Clerk to enter into an agreement with Da-Lee Dust Control.

9.3

ITEM PW14-24

Coordinator of Recreation Services (Wendy Beaty) and Director of Public Works and Recreation (Mike DiPaola)
Re:  Recommendation Report REC-01-2024 - Music, Market and Park It Update

• RECOMMENDATION:

  That report REC-01-2024 titled “Music, Market and Park It Update”, dated April 15, 2024, be received for information.

9.4

ITEM PW15-24

Manager of Parks, Recreation and Facilities (Bob Denison) and Director of Public Works and Recreation (Mike DiPaola)
Re:  Recommendation Report - RFP-PW 2024-03 Cemetery Maintenance Contract Request for Proposal Award

• RECOMMENDATION:
  1. That report REC 03-2024, titled “RFP-PW 2024-03 Cemetery Maintenance Contract Request for Proposal Award”, dated April 15, 2024 be received; and,
  2. That the submission received from Kelly Dig’s Landscaping for a five-year term (2024 to 2028), in the total amount of $123,139.25 (excluding HST) be approved, and,
  3. That a By-Law to authorize the Mayor and Clerk to enter into an agreement with Kelly Dig’s Landscaping, be passed.

9.5

ITEM PW16-24

Coordinator of Recreation Services (Wendy Beaty) and Director of Public Works and Recreation (Mike DiPaola) 
Re:  Recommendation Report REC-02-2024, titled “West Lincoln Community Centre (WLCC) and Recreation Services 2023 Review”

• RECOMMENDATION:

  That, report REC-02-2024, titled “West Lincoln Community Centre (WLCC) and Recreation Services 2023 Review”, dated April 15, 2024 be received for information.

10.

OTHER BUSINESS

10.1

ITEM PW17-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair to declare the meeting adjourned at the hour of [time]