THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
COUNCIL AGENDA 

MEETING NO. TWO

Monday, February 22, 2021 at 7:00 P.m. - 9:00 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by 4:30 pm on February 22, 2021. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

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1.

SINGING OF "O CANADA"

Prior to commencing with the Council meeting, Mayor Bylsma will provide the following announcements:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

2.

OPENING PETITION - Councillor Harold Jonker

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Requests to address items on the agenda are restricted to specific items as follows per Section 6.7 of the Procedural By-law:
6.7 Public Comment at Council
There shall be no comments from the public permitted at Council unless:
(a) a specific appointment has been scheduled; or,
(b) an item is included under the “Other Business” or “Communications” or “Appointments” section of the agenda and relates to a matter which would normally be dealt with at Committee.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 6.7 of the Procedural By-law.  If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak. 

The Chair will ask the Clerk if she had received an email or correspondence from a member of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 6.7 of the Procedural By-law.

6.

APPOINTMENTS/PRESENTATIONS

6.1

Mat Miller, Principal, Grimsby Secondary School

Re:  Features, Amenities & Programs of the New West Niagara Secondary School & Introduce The Friends of the Arts in West Niagara and proposal to fundraise for a 750 Seat Theatre as part of the New School

• Moved By Councillor Shelley Bradaric
  1. That, the presentation made by Mat Miller, new Principal of the West Niagara High School (currently Principal for Grimsby Secondary School) at the February 22, 2021 Council Meeting with respect to the features, amenities and programs of the new school and introduction of a fundraising group being "The Friends of the Arts in West Niagara" that is being established to raise community funding for the construction of a 750-seat threatre in the new school build; be received; and,
  2. That, the request made by Principal Miller for Township Council to consider providing financial support towards the construction of the 750-seat theatre; be received and ......

7.

REGIONAL COUNCILLOR’S REMARKS

8.

CONFIRMATION OF MINUTES

8.1

Council Minutes - Regular

Re:  January 25, 2021

• Moved By Councillor Cheryl Ganann

  That, the minutes of the January 25, 2021 regular Council meeting be accepted

8.2

Public Meetings Under the Planning Act

Re:  February 8, 2021

• Moved By Councillor Harold Jonker

  That, the minutes of the public meetings held on February 8, 2021 under Section 34 of the Planning Act, with respect to:
  (a) Zoning By-law Amendment - Kenneth Martin - 6800 Elcho Road (File No: 1601-001-21); and,
  (b) Zoning By-law Amendment - Cathy &  William Vitucci - 5291 Regional Road 20. (File No.1601-002-21);
  be accepted.

9.

COMMUNICATIONS

There are no communications.

10.

MAYOR’S REMARKS

11.

REPORT OF COMMITTEE

11.1

Planning/Building/Environmental Committee 

Re: Minutes of February 8, 2021

• Moved By Councillor William Reilly

  That, the minutes of the  February 8, 2021 Planning/Building/Environmental Committee meeting, be accepted, and the recommendations contained therein, be approved, with the exception of Item#(s)______________.

11.2

Administration/Finance/Fire Committee 

Re: Minutes of February 16, 2021

• Moved By Councillor Jason Trombetta

  That, the minutes of the Administration/Finance/Fire Committee meeting held on February 16, 2021 be accepted and that the recommendations contained therein, be approved with the exception of Item #(s) ___________.

11.3

Public Works/Recreation/Arena Committee 

Re: Minutes of February 16, 2021

• Moved By Councillor Harold Jonker

  That, the minutes of the Public Works/Recreation/Arena Committee meeting held on February 16, 2021 be accepted and that the recommendations contained therein,
  be approved with the exception of Item #(s) _________________.

12.

RECONSIDERATION

(“Definition”) This section is for a Member of Council to introduce a motion to reconsider action taken at this Council Meeting or the previous regular Council meeting. A motion to reconsider must be made by a Council Member who voted in the majority on the matter to be reconsidered. The Chair may rule that a motion to reconsider will be dealt with at the next following Council Meeting if for some reason it cannot be dealt with at this meeting.

13.

NOTICE OF MOTION TO RESCIND

(“Definition”) This section is for Council Members to serve notice of intent to introduce a motion to rescind action taken previously by Council. Notice served at this meeting will be for a motion to rescind at the next regular meeting.

14.

OTHER BUSINESS

14.1

Members of Council

Re: Council Remarks

15.

NEW ITEMS OF BUSINESS

NOTE: Only for items that require immediate attention/direction from Council and must first approve a motion to introduce a new item of business.

16.

BY-LAWS

• Moved By Councillor Mike Rehner

  That, leave be granted to introduce By-laws # 2021-13, 2021-14, 2021-15, 2021-16 and 2021-17 and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and,

  That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding

16.1

BY-LAW 2021-13

A By-law to confirm the proceedings of the Council of the Corporation of the Township of West Lincoln at its regular meeting held on the 25th day of January, 2021.

16.2

BY-LAW 2021-14

To designate a Plan of Subdivision, or part thereof, not to be a registered Plan of Subdivision for the purposes of Subsection 50(3) of the Planning Act, being lots 1,2, and 3 (north side of David Street), Lots 6,7,8,9,10 and 11 (south of York Road), and Lots 1,2, and 3 (west side of Church Street), Registered Plan TP-26, Caistorville, Township of West Lincoln

16.3

BY-LAW 2021-15

Being a By-law to amend By-law 2011-28 which prescribes a Tariff of Fees for the Processing of Applications made with respect to Planning Matters, as amended. (Add new $1200 fee for development that has commenced prior to planning approval)

16.4

BY-LAW 2021-16

Being a By-law to amend By-law 2002-112 which appoints a Committee of Adjustment, delegates the authority for considering application for Minor Variances and Consents, provides for compensation for the Members of the Committee of Adjustment,  adopts Policies, Procedures and Conditions for the Operation of the Committee of Adjustment, and establishes a Tariff of Fees under the Planning Act. (Add new $1200 fee for development that has commenced prior to planning approval)

16.5

BY-LAW 2021-17

To authorize an Amending Site Plan agreement between the Corporation of the Township of West Lincoln and 1970187 Ontario Inc. for lands described as Concession 8, Part Lot 6, 30R-9824, Part 1, in the former Township of South Grimsby, now in the Township of West Lincoln

17.

CONFIDENTIAL MATTERS

• Moved By Councillor Shelley Bradaric

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239 (2) of the Municipal Act 2001:
  (a) CAO (Bev Hendry)
  Re: Personal Matter Relating to an Identifiable Individual - Performance Review
  Applicable closed session exemption(s):
  - Personal matters about an identifiable individual, including municipal or local board employees.

• Moved By Councillor Harold Jonker

  That, this Council meeting does now resume in open session at the hour of ______ p.m.

17.1

CAO (Bev Hendry)

Re: Personal Matter Relating to an Identifiable Individual - Performance Review
Applicable closed session exemption:
- Personal matters about an identifiable individual, including municipal or local board employees

• Moved By Councillor Cheryl Ganann

  That, the CAO's report regarding her accomplishments for the Year 2020 as part of her performance review; be received for information.

18.

ADJOURNMENT

The Mayor to declare the meeting adjourned at the hour of ________ p.m.