TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS/RECREATION/ARENA COMMITTEE
AGENDA

MEETING NO. THREE
-
Township Administration Building
318 Canborough Street, Smithville, Ontario

***NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.***

1.
CHAIR-  Councillor Mike Rehner 

 

Prior to commencing with the Public Works & Recreation Committee meeting, Chair Rehner will read the following announcements:
1.    Comments from the public for a matter that is on the agenda may be provided in person by attending the meeting and advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2.    For those individuals that are unable to attend the meeting in person, you may submit comments for matters that are on the agenda by either (1) emailing jscime@westlincoln.ca before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record OR (2) by contacting the Clerk's Department to request a Zoom Link to attend the meeting virtually.
3.    This meeting will be livestreamed. The link to watch the meeting live can be found on the Township's website by selecting the "Township Office" tab at the top of the website, then clicking the Council or Standing Committee meetings tab and scroll down the meeting list to find the link.
4.    This meeting will be recorded and will be available to view by clicking the meeting video link found on the Township's website within 48 hours after the meeting unless otherwise noted.

2.
LAND ACKNOWLEDGEMENT STATEMENT

 

The Chair to read the following:

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen- DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih- NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara
today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.
CHANGE IN ORDER OF ITEMS ON AGENDA

 

4.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

 

5.
APPOINTMENTS

 

There are no appointments/presentations.

6.
REQUEST TO ADDRESS ITEMS ON THE AGENDA

 

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.


10.13(5) - There shall be a “COMMENTS FROM THE PUBLIC” section included on Committee agendas in order to provide members of the public an opportunity to address the Committee on any items on the agenda.  One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue.  A response may not be provided and the matter may be referred to staff.


1.    The Chair to inquire if there are any members of the public on the Zoom meeting who wish to address a specific item on the agenda as permitted by Section 10.13(5) of the Procedural By-law.


2.    The Chair to inquire if the Director of Legislative Services/Clerk had received any comments by email from any members of the public.


3.   The Chair to inquire if there is anyone present at the meeting who wish to address a specific item on the agenda as permitted by Section 10.13(5) of the Procedural By-law.

7.
CONSENT AGENDA ITEMS

 

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1
ITEM PW09-23

 

CONSENT AGENDA ITEMS

  • RECOMMENDATION:

    That the Public Works/Recreation/Arena Committee hereby approves the following Consent Agenda Items:

    1. Items 1 and 2 be and are hereby received for information

    with the exception of Items #(s)_____________

1.
Information Report PW-12-2023 - Murgatroyd Trail Reconstruction – Inclusive and Accessible Community Grants Program

This item has attachments. 
1.Murgatroyd Trail Reconstruction - Inclusive and Accessible Community Grants Program(1).pdf
2.APPENDIX A - KEY PLAN.pdf

2.
Information Report REC-03-2023 - West Lincoln Community Centre (WLCC) and Recreation Services 2022 Review

This item has attachments. 
1.West Lincoln Community Centre (WLCC) and Recreation Services 2022 Review .pdf
2.APPENDIX A-Staffing Levels-Hours of Operation.pdf
3.APPENDIX B-Drop-In Programs.pdf
4.APPENDIX C-Fitness Programs.pdf
5.APPENDIX D-Township Events.pdf
6.APPENDIX E-Advertising Vending Revenue.pdf
7.APPENDIX F-Facility Rentals and Community Connections.pdf
8.APPENDIX G-Camps.pdf
9.APPENDIX H West Lincoln Public Library - Smithville Branch.pdf
10.APPENDIX I-Summary of 2020-2021.pdf

8.
COMMUNICATIONS

 

There are no communications.

9.
STAFF REPORTS

 

9.1
ITEM PW10-23

This item has attachments. 
1.PW 2023-01 2023 Road Rehabilitation Program Tender Award - Budget Amendment BA2023-01.pdf
2.APPENDIX A - 2023 Road Rehabiliation Location Plan.pdf
3.APPENDIX B - Prorated Account Splits.pdf
4.APPENDIX C - BA2023-01 - 2023.pdf

AMENDMENT TO BUDGET 
Project Manager (Ray Vachon) and Director of Public Works & Recreation (Mike DiPaola)
Re:  Recommendation Report PW-11-2023 - 2023 Road Rehabilitation Project Tender Award (PW 2023-01) - Budget Amendment BA2023-01

  • RECOMMENDATION:
    1. That, Recommendation Report PW-11-2023, re: “2023 Road Rehabilitation Project Tender Award (PW 2023-01) – Budget Amendment BA2023-01”, dated April 17, 2023, be received; and,
    2. That, Council award the tender submission to Walkers Construction Limited for the road rehabilitation work, in the amount of $2,112,150.00 (excluding HST); and,
    3. That, a project contingency allowance in the amount of $205,400.32 be provided for this project; and,
    4. That, Budget Amendment BA2023-01, as outlined in Appendix C, to reallocate the budgeted expenditures and financing for the five road projects included in this tender, along with the extra work on Young Street (South Grimsby Rd 10 to Grimsby Road) and Concession 4 (Rosedene Rd to Hodgkins Rd), at an estimated cost of $208,000.00 (excluding HST) based on the unit prices submitted by the low bidder, be approved; and,
    5. That, a by-law be passed to authorize the Mayor and Clerk to enter into an agreement with Walkers Construction Limited.

10.
OTHER BUSINESS

 

10.1
ITEM PW11-23

 

Members of Council
Re: Other Business Items of an Informative Nature

11.
NEW BUSINESS

 

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.
CONFIDENTIAL MATTERS

 

There are no confidential matters.

13.
ADJOURNMENT

 

The Chair to declare the meeting adjourned at the hour of [time]

No Item Selected