THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
COUNCIL AGENDA 

MEETING NO. FOURTEEN

Monday, September 27, 2021 at 7:00 P.m. - 9:00 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by 4:30 pm on September 27, 2021. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

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1.

SINGING OF "O CANADA"

2.

LAND ACKNOWLEDGEMENT STATEMENT

On behalf of the Members of Council and staff, we wish to acknowledge this land on which the Township of West Lincoln operates. The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabeg peoples and is still home to many indigenous people today. We are grateful to have the opportunity to work here today and to follow the Haudenosaunee system of blending laws and values and the Anishinaabe beliefs to strive to live in harmony and balance throughout the Municipality. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

3.

OPENING PETITION - Councillor Harold Jonker

4.

CHANGE IN ORDER OF ITEMS ON AGENDA

5.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Requests to address items on the agenda are restricted to specific items as follows per Section 6.7 of the Procedural By-law:
6.7 Public Comment at Council
There shall be no comments from the public permitted at Council unless:
(a) a specific appointment has been scheduled; or,
(b) an item is included under the “Other Business” or “Communications” or “Appointments” section of the agenda and relates to a matter which would normally be dealt with at Committee.

Chair to inquire if there are any members of the public present who wish to address a specific item on the agenda as permitted by Section 6.7 of the Procedural By-law.

7.

APPOINTMENTS/PRESENTATIONS

7.1

Carolyn Ryall & Beth Brens, Niagara Region

Re: 1-5 year Transportation Capital Budget Outlook
POWERPOINT PRESENTATION

8.

REGIONAL COUNCILLOR’S REMARKS

9.

CONFIRMATION OF MINUTES

9.1

Council Minutes - Regular

Re: July 26, 2021

• Moved By Councillor Shelley Bradaric

  That, the minutes of the July 26, 2021 regular Council meeting be accepted.

9.2

Public Meeting Under the Planning Act

Re: Minutes of July 26, 2021

• Moved By Councillor Cheryl Ganann

  That, the minutes of the public meetings held on July 26, 2021 under Section 34 of the Planning Act, with respect to:

  1. Zoning By-law Amendment - Giro Estates - 5482 Twenty Mile Road - File No. 1601-010-21
  2. Zoning By-law Amendment - Temporary - Garden Suite - Richard & Anita Merritt -File No. 1601-011-21

  be accepted.

   

9.3

Public Meeting Under the Planning Act

Re: Minutes of September 13, 2021

• Moved By Councillor Mike Rehner

  That, the minutes of the public meetings held on September 13, 2021 under Sections 17 & 34 of the Planning Act, with respect to:

  1. Official Plan Amendment - Garden Suite Policy Amendment (File No. 1701-003-21); and,
  2. Zoning By-law Amendment - Township of West Lincoln Housekeeping Amendments No. 5 (File No. 1601-0012-21);

  be accepted.
  
  

10.

COMMUNICATIONS

10.1

Deanne MacIntosh

Re:  Appointment to the West Lincoln Parade Committee

• Moved By Councillor William Reilly
  1. That, the email received from Deanne MacIntosh, dated September 23, 2021 requesting to sit on the West Lincoln Christmas Parade Committee be received; and,
  2. That, Deanne MacIntosh be appointed as a Member of the West Lincoln Christmas Parade Committee for the remaining term of Council; and,
  3. That, a by-law be presented to delete Schedule G of By-law 2018-114 and replace it with a new schedule to add Deanne MacIntosh as a Member of the West Lincoln Christmas Parade Committee.

11.

MAYOR’S REMARKS

12.

REPORT OF COMMITTEE

12.1

Planning/Building/Environmental Committee 

Re: Minutes of September 13, 2021

• Moved By Councillor William Reilly

  That, the minutes of the open session portion of the September 13, 2021 Planning/Building/Environmental Committee meeting, be accepted, and the recommendations contained therein, be approved with the exception of Item #(s) ____________; and,
  That, the confidential minutes relating to the closed session portion of the September 13, 2021 Planning/Building/Environmental Committee meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with Section 239 of the Municipal Act.

12.2

Administration/Finance/Fire Committee 

Re: Minutes of September 20, 2021

• Moved By Councillor Jason Trombetta

  That, the minutes of the open session portion of the September 20, 2021 Administration/Finance/Fire Committee meeting, be accepted, and the recommendations contained therein, be approved with the exception of Item #(s) ____________; and,
  That, the confidential minutes relating to the closed session portion of the September 20, 2021 Administration/Finance/Fire Committee meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with Section 239 of the Municipal Act.

12.3

Public Works/Recreation/Arena Committee 

Re: Minutes of September 20, 2021

• Moved By Councillor Harold Jonker

  That, the minutes of the Public Works/Recreation/Arena Committee meeting held on September 20, 2021 be accepted and that the recommendations contained therein, be approved with the exception of Item #(s) _____________.

13.

RECONSIDERATION

(“Definition”) This section is for a Member of Council to introduce a motion to reconsider action taken at this Council Meeting or the previous regular Council meeting. A motion to reconsider must be made by a Council Member who voted in the majority on the matter to be reconsidered. The Chair may rule that a motion to reconsider will be dealt with at the next following Council Meeting if for some reason it cannot be dealt with at this meeting.

14.

NOTICE OF MOTION TO RESCIND

(“Definition”) This section is for Council Members to serve notice of intent to introduce a motion to rescind action taken previously by Council. Notice served at this meeting will be for a motion to rescind at the next regular meeting.

15.

OTHER BUSINESS

15.1

Deputy Treasurer (Katelyn Hall)

Re: Recommendation Report T-24-2021 - Administrative Amendment to By-law 2004-42

• Moved By Councillor Harold Jonker
  1. That, Report T-24-2021, regarding the “Administrative Amendment to By-law 2004-42” dated September 27, 2021, be received for information; and,
  2. That, By-law 2021-78 be adopted, to allow for Schedule “B” of By-law 2004-42 to be amended to include the previously approved Water on Construction fees.

15.2

By-law Enforcement Officer (Tiana Dominick)

Re: Memorandum - Addition of Open Air Fire Penalties to the Non-Parking AMPS By-law
FOR INFORMATION

15.3

Councillor Cheryl Ganann

Re:  Acknowledges the Work of the Emergency Operations Centre 

• Moved By Councillor Cheryl Ganann

  WHEREAS the Township of West Lincoln’s Emergency Operation Centre Management Team, commonly referred to as the EOC, provides the overall management and coordination of local support activities and recovery by gathering together to collectively and collaboratively support the emergency response and manage the consequences of an emergency; and

  WHEREAS the EOC has been consistently reviewing provincial regulations since March 2020 regarding the global COVID-19 pandemic, adjusting operations in accordance with the provincial regulations and communicating such changes with Council, Staff and the Community; and, 

  WHEREAS the Township has an obligation to protect the employees of the organization under the Occupational Health and Safety Act; and, 

  THAT, the Township of West Lincoln Council acknowledges the time commitment, dedication and collaborative efforts of the CAO and the Township Emergency Operations Centre (EOC) and supports their diligent work to protect both its workers and the public from potential health hazards presented by the spread of COVID-19 and its variants, while following the statutory requirements of the Occupational Health and Safety Act, whereby the Township is taking all reasonable steps to ensure a safe and healthy workplace environment for all workers.

15.4

Members of Council

Re: Council Remarks

16.

NEW ITEMS OF BUSINESS

NOTE: Only for items that require immediate attention/direction from Council and must first approve a motion to introduce a new item of business.

17.

BY-LAWS

• Moved By Councillor Shelley Bradaric

  That, leave be granted to introduce By-laws # 2021-74, 2021-75, 2021-76, 2021-77, 2021-78, 2021-79, 2021-80, 2021-81, 2021-82, 2021-83 and 2021-84 and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and,
  That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding.

SUMMARY OF BY-LAWS

17.1

BY-LAW 2021-74

A By-Law to confirm the proceedings of the Council of The Corporation of the Township of West Lincoln at its regular meeting held on the 26th day of July, 2021.

17.2

BY-LAW 2021-75

Being a By-law to amend Schedule G of By-law 2018-114 which confirmed various appointments to Boards and Committees
Amends By-law 2018-114 Christmas Parade Comm. ( remove Bev Packham)

17.3

BY-LAW 2021-76

A By-law to authorize an agreement between the Corporation of the Township of West Lincoln and Griffin Construction for 2021 Hot Mix Spot repair at various locations

17.4

BY-LAW 2021-77

A By-law to authorize an agreement between the Corporation of the Township of West Lincoln and Play Power for the supply and installation of the Dennis Drive Playground equipment

17.5

BY-LAW 2021-78

Being A By-law to amend By-law 2004-42, as amended, which regulates the supply of water and provides for the imposition and collection of water and wastewater rates - Schedule B Water on Construction Fee

17.6

BY-LAW 2021-79

A By-law to authorize a Site Plan Agreement with Niagara Regional Sportsman Club and any Mortgagees, if applicable, on lands described as Concession 4 Part Lot 15; West Lincoln this plan is not a plan of subdivision with the meaning of the Planning Act. 

17.7

BY-LAW 2021-80

Being a By-law to adopt Amendment No. 61 Temporary Use By-law and Garden Suites Policies to the Official Plan for the Township of West Lincoln

17.8

BY-LAW 2021-81

A By-law to amend Zoning By-law No. 2017-70, as amended, of the Township of West Lincoln - Merritt

17.9

BY-LAW 2021-82

A By-law to revoke an agreement between the Corporation of the Township of West Lincoln and Anthony Schipper and Lois Schipper, authorized by By-law 2017-03, for Temporary Residency during construction of a replacement dwelling

17.10

BY-LAW 2021-83

A By-law to amend Zoning By-law No. 2017-70, as amended, of the Township of West Lincoln - Giro

17.11

BY-LAW 2021-84

A By-law to establish a system of Administrative Penalties for Non-Parking Offences within the Township of West Lincoln

18.

CONFIDENTIAL MATTERS

There are no confidential matters.

19.

ADJOURNMENT

The Mayor to declare the meeting adjourned at the hour of ________ p.m.