TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE 
AGENDA 

MEETING NO. SEVEN
-
Township Administration Building
318 Canborough Street, Smithville, Ontario

**NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing jscime@westlincoln.ca by September 20, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

1.
CHAIR - Councillor Jason Trombetta
 

2.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST (CONFIDENTIAL MATTERS)
 

3.
CONFIDENTIAL MATTERS
 

  • RECOMMENDATION:

    That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:
    (a) Treasurer/Director of Finance (Donna DeFilippis)
    Re: Confidential Report T-23-2021 - Section 357 Applications
    Applicable closed session exemption(s):
    - personal matters about an identifiable individual, including municipal or local board employees.

3.1
ITEM A54-21
 

Treasurer/Director of Finance (Donna DeFilippis)
Re: CONFIDENTIAL Report T-23-2021 - Section 357 Applications

  • RECOMMENDATION:
    1. That report, T-23-2021, regarding Section 357 Applications, dated September 20, 2021 be received; and,

    2. That the list of applications as contained in Appendix A to report T-23-2021 be approved
  • RECOMMENDATION:

    That, this Council meeting does now resume in open session at the hour of_________ p.m.

4.
LAND ACKNOWLEDGEMENT STATEMENT
 

On behalf of the Members of Council and staff, we wish to acknowledge this land on which the Township of West Lincoln operates. The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabeg peoples and is still home to many indigenous people today. We are grateful to have the opportunity to work here today and to follow the Haudenosaunee system of blending laws and values and the Anishinaabe beliefs to strive to live in harmony and balance throughout the Municipality. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

5.
CHANGE IN ORDER OF ITEMS ON AGENDA
 

6.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST
 

7.
APPOINTMENTS
 

7.1
ITEM A55-21
This item has attachments. 

1.The Joint Accessibility Advisory Committee Presentation_Sept.20, 2021.pdf

Kathleen Kelly, Board Member - Joint Accessibility Advisory Committee (JAAC)
Re:  JAAC History, Committee Expansion & Activities and "We are Accessible Award" to Local Businesses, Etc.
POWERPOINT PRESENTATION 

  • RECOMMENDATION:
    1. That, the PowerPoint Presentation from the Joint Accessibility Advisory Committee (JAAC) as presented at the September 20, 2021 Administration/Finance/Fire Committee Meeting, be received for information; and,
    2. That, Township of West Lincoln acknowledge their commitment to the JAAC by ensuring the municipality meets the AODA 2025 Compliance Requirements, the "We are Accessible Award" to be awarded to local businesses, and communicate with the JAAC with respect to any accessibility concerns or decisions. 

8.
REQUEST TO ADDRESS ITEMS ON THE AGENDA
 

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply). A response may not be provided and the matter may be referred to staff.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 10.13(5) of the Procedural By-law. If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak.

The Chair will ask the Clerk if she had received any emails or correspondence from members of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 10.13(5) of the Procedural By-law.

9.
CONSENT AGENDA ITEMS
 

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

9.1
ITEM A56-21
 

CONSENT AGENDA ITEMS

  • RECOMMENDATION:

    That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

    1. Item 1 and 2 be and are hereby received for information; and,
    2. Item 3 be and is hereby received and the recommendations contained therein be adopted
      with the exception of Items #(s)_____________

10.
COMMUNICATIONS
 

10.1
ITEM A57-21
This item has attachments. 

1.AMO - Reconciliation and New Municipal Resource Materials.pdf

Association of Municipalities of Ontario (AMO)
Re:  Reconciliation, and New Resource Materials

  • RECOMMENDATION:

    That, the correspondence received from the Association of Municipalities of Ontario (AMO), received August 23, 2021 be received; and,

    WHEREAS the Truth and Reconciliation Commission released its final report on June 2, 2015, which included 94 Calls to Action to redress the legacy of residential schools and advance the process of Canadian reconciliation;

    AND WHEREAS the recent discoveries of remains and unmarked graves across Canada have led to increased calls for all levels of government to address the recommendations in the TRC’s Calls to Action;

    AND WHEREAS all Canadians and all orders of government have a role to play in reconciliation;

    AND WHEREAS Recommendation #80 of the Truth and Reconciliation Commission called upon the federal government, in collaboration with Aboriginal peoples, to establish, as a statutory holiday, a National Day for Truth and Reconciliation to ensure that public commemoration of the history and legacy of residential schools remains a vital component of the reconciliation process;

    AND WHEREAS the Federal Government has announced September 30th, 2021, as the first National Day for Truth and Reconciliation (National Orange Shirt Day) and a statutory holiday;

    THEREFORE, BE IT RESOLVED THAT the Council of the Township of West Lincoln does hereby commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities.

10.2
ITEM A58-21
This item has attachments. 

1.Appointment Board of Peninsula West Power Inc - Brian Walker.pdf

Brian Walker, Peninsula West Power Inc.
Re:  Appointment of Two Board Members - Commencing January 1, 2022 (Maximum 3 Year Term to December 31, 2024)

  • RECOMMENDATION:

    That, _________________ and _________________ be recommended for appointment as Board Members on the Peninsula West Power Inc. Board commencing January 1, 2022 to December 31, _________.

11.
STAFF REPORTS
 

There are no staff reports.

12.
OTHER BUSINESS
 

12.1
ITEM A59-21
 

Bev Hendry (CAO)
Re:  Flags at Half Mast until September 30, 2021 - The National Day for Truth and Reconciliation

  • RECOMMENDATION:

    That, the flags throughout the Township of West Lincoln remain at half mast until after September 30, 2021. 

12.2
ITEM A60-21
 

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

12.3
ITEM A61-21
 

Members of Council
Re: Other Business Items of an Informative Nature

13.
NEW BUSINESS
 

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

14.
ADJOURNMENT
 

The Chair declared the meeting adjourned at the hour of [time]

No Item Selected