TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE 
AGENDA 

MEETING NO. SIX

Monday, June 20, 2022 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC:
Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee or Council meetings until further notice.
** Virtual Attendance & Participation:
Members of the public who wish to participate by providing oral comments for matters that are on the agenda must attend the virtual meeting by obtaining a Zoom invite in advance by emailing [e-mail] by June 20, 2022 before 4:30p.m.Those who wish to observe the meeting may view the meetings livestream which can be found on the Council and Committee Calendar on the Township’s website.

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1.

CHAIR - Councillor Jason Trombetta 

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will make the following announcements:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. This meeting will be livestreamed as well as recorded and will be available on the Township’s website following the meeting.

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-ee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

5.1

ITEM A41-22

Steven Soos
Re:  Motion for Township of West Lincoln to Declare a State of Emergency on Mental Health, Homelessness & Addiction

• RECOMMENDATION:

  WHEREAS According to the Province of Ontario Emergency Response Plan (2008), Canadian municipalities are free to declare states of emergencies in response to "any situation or impending situation caused by the forces of nature, an accident, an intentional act or otherwise that constitutes a danger of major proportions to life or property." 
  
  WHEREAS 11/12 of Niagara-area municipalities have unanimously requested that Niagara Region declare a state of emergency on mental health, homelessness, and addiction, West Lincoln previously unanimously supported a motion requesting the Niagara Region declare a state of emergency on mental health, homelessness, and addiction
  
  WHEREAS Niagara EMS reported 1001 suspected opioid overdoses (2021) and 210 suspected opioid overdoses already this year (April 2022)
  
  WHEREAS Niagara’s suicide rate of 9.8 deaths per 100,000 is higher than the provincial average of 7.7 deaths per 1000,000 in Ontario (Stats Can)
   
  BE IT RESOLVED That West Lincoln Township Council direct Mayor Dave Bylsma as the Head of Council to declare a state of emergency on mental health and addiction in the Township of West Lincoln.
   
  FURTHERMORE, that the Ontario Minister of the Solicitor General, Emergency Management Ontario, the Premier of Ontario, the Ontario Ministry of Community and Social Services, the Ontario Associate Minister for Mental Health, all Niagara-area MPP’s, and all Niagara-area Municipalities be copied on the resolution.

5.2

ITEM A42-22

Jordan Gonda, Senior Asset Management Consultant, PSD Citywide Inc. 
Re:  Township of West Lincoln Asset Management Plan
(Refer to Treasurer/Director of Finance Report No. T-19-2022)

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply). A response may not be provided and the matter may be referred to staff.

1.    The Chair to inquire if the IT Manager was aware if there were any attendees or panelist in attendance who wished to provide comments and/or ask questions with respect to the proposed update Council Remuneration By-law or if the Clerk had received any emails or correspondence.

2.    The Chair to inquire if the IT Manager was aware if there were any members of the public who were in attendance virtually on the Zoom meeting call who wished to address another specific item on tonight's Administration/Finance/Fire Committee agenda, as permitted under Section 6.7 of the Procedural By-law.

3.    The Chair to inquire if the Clerk had received any emails or correspondence from a member of the public prior to 4:30 p.m. today who wished to address a specific item on tonight's Administration/ Finance/Fire Committee agenda, as permitted under Section 6.7 of the Procedural By-law.

7.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1

ITEM A43-22

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

  1. Item 1, 2 and 3 be and are hereby received for information

  with the exception of Items #(s)_____________

1.

Information Report WLFD-08-2022 - Monthly Update May 2022

2.

Information Report T-14-2022 - Development Charges 2021 Treasurer’s Annual Statement

3.

Information Report T-17-2022 - Financial Update as of May 31, 2022

8.

COMMUNICATIONS

8.1

ITEM A44-22

Ann-Marie Norio, Regional Clerk 
Re:  Niagara Region Report PHD 2-2022 & By-law 2022-35 - Waterpipe Smoking By-law 

• RECOMMENDATION:

  That, the Council of The Township of West Lincoln consents to the passage of the Waterpipe By-law of the Regional Municipality of Niagara, being a by-law to regulate waterpipe smoking in the Region.

9.

STAFF REPORTS

9.1

ITEM A45-22

Director of Finance and Treasurer (Donna DeFillippis)
Re:  Recommendation Report T-19-2022 - Township of West Lincoln Asset Management Plan

• RECOMMENDATION:
  1. That, Council accept report T-19-2022 regarding the “Township of West Lincoln Asset Management Plan” as an item of information; and,
  2. That, Council accept the Township’s Asset Management Plan attached as Schedule B to this report as an item of information.

9.2

ITEM A46-22

Deputy Treasurer/Manager of Finance (Katelyn Hall) & Treasurer/Director of Finance (Donna DeFilippis)
Re:  Recommendation Report T-11-2022 - Proposed Changes to Finance and Public Works User Fees

• RECOMMENDATION:
  1. That, Recommendation Report T-11-2022, regarding “Proposed Changes to Finance and Public Works User Fees”, dated June 20, 2022, be received; and,
  2. That, Schedule A, outlining the updated Finance user fees and charges attached to this Report be approved with an effective date of October 1, 2022; and,
  3. That, Schedule B, outlining the updated Public Works user fees and charges attached to this Report be approved with the effective dates as noted in Schedule B; and,
  4. That, the applicable By-laws be passed to incorporate the new and revised Finance and Public Works fees and charges, with effective dates as indicated.

9.3

ITEM A47-22

Director of Finance and Treasurer (Donna DeFillippis)
Re:  Recommendation Report T-15-2022 - Elected Officials Remuneration for the 2022 to 2026 Term

• RECOMMENDATION:
  1. That, Recommendation Report T-15-2022 regarding “Elected Officials Remuneration for the 2022 to 2026 Term”, dated June 20^th, 2022, be received for information; and
  2. That, a By-Law be presented at the June 27, 2022 Council Meeting to address Council Remuneration, the draft of which can be found on Schedule A to this report; and,
  3. That, the annual salary for the Mayor of West Lincoln be increased from $38,310 to $42,110, an annual increase of $3,800, effective November 15, 2022; and,
  4. That, the annual salary for a West Lincoln Councillor remain at $21,423, effective November 15, 2022; and,
  5. That, an annual increase to the above salaries be based on the same percentage increase and the same timing as reflected in the CUPE Local 1287 collective agreement, which is consistent with the current practice; and,
  6. That, members of West Lincoln Council continue to have the opportunity to participate in the Township’s Group Benefit plan.

9.4

ITEM A48-22

Director of Finance and Treasurer (Donna DeFillippis)
Re:  Recommendation Report T-16-2022 - Members of Council Expense Policy

• RECOMMENDATION:
  1. That, Recommendation Report T-16-2022 regarding “Members of Council Expense Policy”, dated June 20^th, 2022, be received; and,
  2. That, POL-T-02-2022 Council Expense Policy, attached as Schedule B to this report, be approved and adopted effective November 15, 2022.

10.

OTHER BUSINESS

10.1

ITEM A49-22

CAO (Bev Hendry)
Re:  Employment Recognition

1. Katelyn Hall - Award of Excellence in Municipal Accounting and Finance - Presentation at AMCTO Conference on June  14, 2022.
2. Jessica Dyson - Completion of Municipal Administration Program (MAP) - Unit 4.
3. Ontario Municipal Administrators' Association - Recognition of Bev Hendry, CAO - Presentation at the May 19, 2022 OMAA Awards Event.

10.2

ITEM A50-22

Councillor Shelley Bradaric
Re:   Amend the Township of West Lincoln Procedural By-law to Change the Start Time for Council Meetings to 6:30 p.m.

• RECOMMENDATION:

  (1)  That, Section 2.3 (Regular Meetings) of the Township of West Lincoln’s Procedural By-law 2013-58 (as amended), be further amended to change the time Regular Meetings of Council, excluding the Inaugural Meeting, by removing "7:00 p.m." and replacing with "6:30 p.m." as the start time; and, 

  (2)  That, the new time commence with the July 18, 2022 Council Meeting.

10.3

ITEM A51-22

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.4

ITEM A52-22

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair to declare the meeting adjourned at the hour of [time]