TOWNSHIP OF WEST LINCOLN
CORPORATE SERVICES COMMITTEE
AGENDA

MEETING NO. THREE

Tuesday, April 22, 2025 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

---

1.

CHAIR - Councillor Shelley Bradaric

Prior to commencing with the Corporate Services Committee meeting agenda, Chair Bradaric will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [email protected] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

5.1

ITEM CS21-25

Carlos Alvarez, KPMG
Re:  Audit Planning Report
POWERPOINT PRESENTATION

5.2

ITEM CS22-25

Peter Donato, 2 Mile Creek Productions 
Re:  Education and Information on the need for a Niagara Wide Film Office
FOR INFORMATION

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Corporate Services Committee agenda.

7.

CONSENT AGENDA ITEMS

7.1

ITEM CS23-25

There are no consent agenda items.

8.

COMMUNICATIONS

8.1

ITEM CS24-25

Re:  Recognition of Canadian Viral Hepatitis Elimination Day in the Township of West Lincoln Day

• RECOMMENDATION:

  WHEREAS, hepatitis B and C are among Canada’s most burdensome infectious diseases – measured in liver damage, cancer, lives lost, and significant costs to our public healthcare system;

  WHEREAS, more than 204,000 people in Canada are living with hepatitis C, and more than 250,000 are living with hepatitis B;

  WHEREAS, hepatitis C is curable, and hepatitis B is vaccine-preventable and treatable;

  WHEREAS, Canada has committed to eliminating viral hepatitis as a public health threat by 2030; and

  WHEREAS, Canadian Viral Hepatitis Elimination Day provides an opportunity to highlight the need for policies that support easy access to testing, treatment, and care for those affected, paving the way toward elimination;

  NOW THEREFORE BE IT RESOLVED that the Township of West Lincoln Council acknowledge May 9, 2025 as Canadian Viral Hepatitis Elimination Day.

8.2

ITEM CS25-25

Kate Bonneville - KB Events Canada
Re:  Request for Designation of a Community Festival - 2025 Poutine & Mac n' Cheese Fest

• RECOMMENDATION:
  1. That, the correspondence from Kate Bonneville Owner/Operator, of KB Events Canada, Dated January 24, 2025, requesting that the 2025  Poutine & Mac n' Cheese Fest be designated as a "Community Festival" in
     order to obtain a Special Events Permit from the Ontario Alcohol & Gaming Commission, be received; and,
  2. That, the Council of the Corporation of the Township of West Lincoln hereby designate the 2025 Poutine & Mac n' Cheese Fest as a "Community Festival of Municipal Significance" in accordance with the Liquor License Act of Ontario and the Alcohol and Gaming Commission of Ontario, which festival is to be held from Saturday, May 3rd to and including Sunday, May 4th, 2025 at the West Niagara Agricultural Centre, 7402 Mud Street, Grassie ON.

8.3

ITEM CS26-25

West Lincoln Age Friendly Advisory Committee
Re:  Minutes of February 7, 2025 and March 7, 2025 

• RECOMMENDATION:
  1. That, the West Lincoln Age Friendly Advisory Committee Minutes dated February 7, 2025 and March 7, 2025; be received

8.4

ITEM CS27-25

Mayor's Youth Advisory Committee
Re: Minutes of February 5, 2025 and March 5, 2025 

• RECOMMENDATION:
  1. That, the Mayor's Youth Advisory Committee Minutes dated February 5, 2025 and March 5, 2025; be received

8.5

ITEM CS28-25

Re:  Recognition of Doctor's Day

• RECOMMENDATION:
  1. That, The Township of West Lincoln is proud to recognize and celebrate the 600 dedicated physicians working in the Niagara Region; and,
  2. That, the Township of West Lincoln Council acknowledge May 1, 2025 as Doctor's Day in Ontario.

9.

STAFF REPORTS

9.1

ITEM CS29-25

Manager of Legislative Services/Clerk (Justin Paylove)
Re:  Recommendation Report LLS-02-2025 - Alternative Voting Methods for the 2026 Municipal and School Board Election

• RECOMMENDATION:
  1. That Recommendation Report LLS-02-25, titled “Alternative Voting Methods, for the 2026 Municipal and School Board Election” dated April 22, 2025 be received; and,
  2. That, Council approves of the following voting methods for the 2026 Municipal and School Board Election.
     • Paper Ballots with Tabulators (traditional)
     • Internet Voting
  3. That, a By-law be adopted to provide for the alternative voting methods and to permit advance voting as per the Municipal Election Act, 1996; and,
  4. That, Council authorizes the Clerk to proceed in a Joint Municipal RFP process with interested local area municipalities for an election voting method and equipment for the 2026 Municipal and School Board Election.

      

9.2

ITEM CS30-25

Director of Legal and Legislative Services (Jessica Dyson)
Re:  Recommendation Report LLS-03-2025 - Property Standards and Administrative Monetary Penalties By-law Amendments

• RECOMMENDATION:
  1. That, Recommendation Report LLS-03-2025, titled “Property Standards and Administrative Monetary Penalties By-law Amendments”, dated April 22, 2025 be received; and,
  2. That, an amending by-law as found in Schedule “A” to this report, be passed to amend the Township of West Lincoln Property Standards By-law (No. 98-105); and,
  3. That, an amending by-law as found in Schedule “B” to this report, be passed to amend the Township of West Lincoln Administrative Penalties for Non-parking By-law (No. 2021-84)

9.3

ITEM CS31-25

Manager, Legislative Services/Clerk (Justin Paylove) and Coordinator, Legislative Services (Barb Hutchinson)
Re: Recommendation Report LLS-04-2025 - Delegation of Authority By-law Amendment – Director of Operations/Infrastructure

• RECOMMENDATION:
  1. That, Recommendation Report LLS-04-2025, titled “Delegation of Authority By-law Amendment – Director of Operations/Infrastructure” dated April 22, 2025 be received; and,
  2. That, an amending by-law such as the one attached as Schedule “A” be approved.

9.4

ITEM CS32-25

Director, Corporate Services/CFO (Katelyn Repovs)
Re:  Information Report T-08-2025 - Quarter 1 Financial Update

• RECOMMENDATION:
  1. That, Information Report T-08-2025, titled “Quarter 1 Financial Update”, dated April 22, 2025, be received.

10.

OTHER BUSINESS

10.1

ITEM CS33-25

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.2

ITEM CS34.25

Members of Council
Re: Other Business Items of an Informative Nature

10.3

ITEM CS35-2025

Councillor William Reilly
Re:  Support of Canadian Economy

• RECOMMENDATION:

  WHEREAS The Township of West Lincoln recognizes the economic challenges posed by the proposed U.S. tariffs on local and domestic businesses, workers and economic stability on both sides of the border; and
  
  WHEREAS at the Niagara borders, 9.1 million people crossed into the US from Canada, and 9.3 million people crossed from the US into Canada; and
  
  WHEREAS a total of $119.5 billion in goods transited the borders in Niagara: $57.8 billion were exports to the US, and $61.6 billion were imports to Canada; and
  
  WHEREAS Niagara borders with the US accounted for 11.4% of total goods traded between Canada and the US; and
  
  WHEREAS Premier Doug Ford has stated the proposed tariffs could cost Ontario 500,000 jobs; and
  
  WHEREAS in 2023, 532 businesses in Niagara exported $5.9 billion in goods to the US, and the US market accounts for 72% of total exports from Niagara; and
  
  WHEREAS the implementation of a 25% tariff on Canadian goods threatens not only local businesses but also the broader supply chain that fuels economic activity across Ontario and the rest of Canada; and
  
  WHEREAS it is imperative that all levels of government work together to address these challenges, ensuring that our procurement policies support domestic industries while maintaining competitive and sustainable growth; and
  
  WHEREAS, given the importance of trade and infrastructure investments in shaping the future of our communities, West Lincoln stands ready to take decisive action in collaboration with provincial and federal stakeholders; and
  
  WHEREAS municipalities have traditionally been restricted by Federal and Provincial trade agreements from giving preference to “Buy Canadian” initiatives; and
  
  NOW THEREFORE BE IT RESOLVED that the Township of West Lincoln Council calls on provincial and federal governments to remove any impediments to municipalities preferentially procuring from Canadian companies for capital projects and supplies; and
  
  BE IT FURTHER RESOLVED that Township Council calls on the provincial and federal governments to continue to work together on a response that protects the Canadian economy through measures such as expanding export opportunities outside of the US market, removing inter-provincial trade barriers, continuing to push for exemptions and tariff reductions via diplomatic channels; and
  
  BE IT FURTHER RESOLVED THAT the Township of West Lincoln Council formally acknowledges the economic challenges posed by the proposed U.S. tariffs and commits to adopting strategies that will protect our local and domestic economy; and that subject to provincial and federal changes to legislation, adjustments will be made to our procurement policies that prioritize Canadian businesses, strengthen trade advocacy efforts, and promote interprovincial collaboration to mitigate the impact of tariffs; and
  
  BE IT FURTHER RESOLVED that copies of this motion be sent to.
  
  The Prime Minister of Canada
  
  The Honourable Doug Ford, Premier of Ontario
  
  The Minister of Foreign Affairs
  
  The Minister of Economic Development, Job Creation and Trade
  
  The Minister of Housing, Infrastructure and Communities
  
  The Minister of Municipal Affairs and Housing
  
  AMO (Association of Municipalities of Ontario)
  
  Niagara Region Municipalities
  
  Niagara Region MPPs
  
  Niagara Region MPs

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

  12.1 Director, Corporate Services/CFO (Katelyn Repovs)
  Re:  Confidential Report - Organizational Resourcing Follow-Up

  Applicable closed session exemption(s):

  • Litigation or potential litigation; and,
  • Advice subject to Solicitor-Client privilege
  • Personal matters about an identifiable individual, including municipal or local board employees.

12.1

Director, Corporate Services/CFO (Katelyn Repovs)

Re:  Confidential Report – Organizational Resourcing Follow-Up

13.

DISCLOSURE OF CONFIDENTIAL MATTERS

14.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of [time]