THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
COUNCIL AGENDA

MEETING NO. ELEVEN

Monday, July 14, 2025 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

SINGING OF "O CANADA" - Gainsborough Public School

Prior to commencing with the Council meeting, Mayor Ganann will provide the following announcements:

1. Comments from the public for a matter that is on the agenda may be provided in person by attending the meeting and advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. For those individuals that are unable to attend the meeting in person, you may submit comments for matters that are on the agenda by either
   (1) emailing [email protected] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record OR
   (2) by contacting the Clerk's Department to request a Zoom Link to attend the meeting virtually.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website by visiting events.westlincoln/meetings

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

OPENING PETITION - Councillor Shelley Bradaric

4.

PUBLIC MEETING(S)

4.1

Upper Canada Consultants(Agent/Consultant) on behalf of RVL Contracting Inc.

An application was submitted for a Zoning By-law Amendment and Draft Plan of Subdivision with the proposal to create six (6) rural residential lots (7283 Regional Road 20), 1601-002-25 and 2000-001-25

5.

CHANGE IN ORDER OF ITEMS ON AGENDA

6.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

NOTE: Items for which conflicts were recently declared at Committee Meeting(s)

7.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Requests to address items on the agenda are restricted to specific items as follows per Section 6.7 of the Procedural By-law:
6.7 Public Comment at Council
There shall be no comments from the public permitted at Council unless:
(a) a specific appointment has been scheduled; or,
(b) an item is included under the “Other Business” or “Communications” or “Appointments” section of the agenda and relates to a matter which would normally be dealt with at Committee.

Chair to inquire if there are any members of the public present who wish to address a specific item on the agenda as permitted by Section 6.7 of the Procedural By-law.

8.

APPOINTMENTS/PRESENTATIONS

There are no appointments/presentations

9.

CONFIRMATION OF MINUTES

9.1

Council Minutes

Re:  Minutes June 23, 2025

• Moved By Councillor Greg Maychak
  1. That, the minutes relating to the June 23, 2025 Council Meeting, and the recommendations contained therein, be accepted.

10.

COMMUNICATIONS

10.1

Kaeli, Lexi and Sarayah Killins

Re:  Representing Canada at the World Jump Rope Championships in Kawasaki, Japan - July 27 to August 3, 2025

• Moved By Councillor Shelley Bradaric
  1. That, the correspondence received from Kim Killins, on July 2, 2025 regarding the World Jump Rope Championships be accepted; and,
  2. That, Council support Kaeli, Lexi, and Sarayah in their competition.

11.

MAYOR’S REMARKS

12.

REPORT OF COMMITTEE

12.1

Growth and Sustainability Committee

1.

Manager, Community and Planning Design (Susan Smyth) and Senior Planner (Robin Shugan)

Re:  Information Report PD-16-2025 - Zoning By-law Amendment and Draft Plan of Subdivision for 7283 Regional Road 20 (Joshua Court Subdivision)

• Moved By Councillor Joann Chechalk
  1. That, Information Report PD-16-2025, titled “Zoning By-law Amendment and Draft Plan of Subdivision for 7283 Regional Road 20 (Joshua Court Subdivision)”, dated July 14, 2025 be received.

2.

Manager, Community Planning and Design (Susan Smyth) and Director, Growth and Sustainability (Gerrit Boerema)

Re:  Recommendation Report PD-26-2025 - Recommendation Report Update - Elite Smithville Developments Inc. Zoning By-law Amendment (File No. 1601-009-24) and Draft Plan of Subdivision (File No. 2000-94-24) 

• Moved By Councillor Greg Maychak
  1. That, Recommendation Report PD-26-2025, titled “Recommendation Report Update – Elite Smithville Developments Inc. Zoning By-law Amendment (File No. 1601-009-24) and Draft Plan of Subdivision (File No. 2000-94-24) dated July 14, 2025 be received; and,
  2. That, Application for Zoning By-law Amendment File No. 1601-009-24 to change the Development ‘D’ zone to site-specific Medium Density ‘RM3’ and High Density ‘RH’ Residential, Open Space ‘OS’, Environmental Protection ‘EP’, Low Density ‘R3’ with Holding Provision, and Development ‘D’ zone, be approved in accordance with the amending Zoning By-law and Schedule contained in Schedule A to this report and that, Council authorize the Mayor and Clerk to sign the by-law; and,
  3. That, Application for Draft Plan of Subdivision (File No. 2000-94-24), be approved, in accordance with the provisions of the Planning Act, R.S.O., 1990, Chapter P.13, and regulations thereunder, subject to draft plan approval conditions contained in Schedule B to this report; and,
  4. That, the Owner/Applicant is advised the Township’s draft approval of this Plan of Subdivision will lapse three years from the date of approval unless Township Council grants an extension of the approval period prior to the lapsing date. If an extension is requested, an updated review will occur and revisions to the conditions of draft plan approval may be necessary at that time.

3.

Manager, Community Planning and Design (Susan Smyth) and Director, Growth and Sustainability (Gerrit Boerema)

Re:  Recommendation Report PD-27-2025 - Zoning By-law Amendment for 171 Mill Street (File No. 1601-003-25) for Legion Villa Senior Residence

• Moved By Councillor Shelley Bradaric
  1. That, Recommendation Report PD-27-2025, titled “Recommendation Report - Zoning By-law Amendment for 171 Mill Street (File No. 1601-003-25) dated July 14, 2025 for Legion Villa Senior Residence, be received; and,
  2. That, application for Zoning By-law Amendment File No. 1601-003-25 to modify the Institutional (1-19) zone with additional site-specific provisions contained in Schedule B, be approved in accordance with the attached amending Zoning By-law and Schedule, and that Council authorize the Mayor and Clerk to sign the necessary by-law.

12.2

Operations Committee

1.

Director, Infrastructure (Mike DiPaola)

Re: Recommendation Report O-16-2025 - Response to Participation Request – Niagara Region Automated Speed Enforcement (ASE) Program Expansion

• Moved By Councillor Greg Maychak
  1. That, Recommendation Report O-16-2025, titled “Response to Participation Request – Niagara Region Automated Speed Enforcement (ASE) Program Expansion”, dated June 9, 2025 be received; and
  2. That, Council direct Administration to notify Niagara Region that the Township of West Lincoln will not participate in the ASE program expansion for 2026, but will reassess the potential benefits of participation in future program phases.

12.3

Community and Protective Services Committee

1.

Fire Chief (Tim Hofsink)

Re:  Information Report WLFD-06-2025 - Monthly Update - June 2025 

• Moved By Councillor Joann Chechalk
  1. That, Information Report titled “Monthly Update – June 2025” dated July 14, 2025, be received for information.

12.4

Corporate Services Committee

1.

Director, Legal and Legislative Services (Jessica Dyson)

Re:  Information Report LLS-06-2025 - By-law Enforcement Services Mid-Year Update

• Moved By Councillor Shelley Bradaric
  1. That, Information Report LLS-06-2025 titled, “By-law Enforcement Services Mid-Year Update”, dated July 14, 2025 be received.

13.

RECONSIDERATION

(“Definition”) This section is for a Member of Council to introduce a motion to reconsider action taken at this Council Meeting or the previous regular Council meeting. A motion to reconsider must be made by a Council Member who voted in the majority on the matter to be reconsidered. The Chair may rule that a motion to reconsider will be dealt with at the next following Council Meeting if for some reason it cannot be dealt with at this meeting.

14.

NOTICE OF MOTION TO RESCIND

(“Definition”) This section is for Council Members to serve notice of intent to introduce a motion to rescind action taken previously by Council. Notice served at this meeting will be for a motion to rescind at the next regular meeting.

15.

OTHER BUSINESS

15.1

Members of Council

Re: Council Remarks

16.

NEW ITEMS OF BUSINESS

17.

CONFIDENTIAL MATTERS

There are no confidential matters

18.

BY-LAWS

• Moved By Councillor Joann Chechalk
  1. That leave be granted to introduce By-Laws 2025-44, 2025-45, 2025-46, 2025-47, 2025-48 and 2025-49 and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and,
  2. That the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding.

18.1

BY-LAW 2025-44

A By-law to amend Zoning By-law No. 2017-70, as amended, of the Township of West Lincoln.
Elite Smithville Developments Inc.

18.2

BY-LAW 2025-45

A By-law to amend Zoning By-law No. 2017-70, as amended, of the Township of West Lincoln.
171 Mill Street, Legion Villa

18.3

BY-LAW 2025-46

To appoint the Deputy Clerk as a Issuer/Registrar authorized to issue Marriage Licences for the Township of West Lincoln 

18.4

BY-LAW 2025-47

Being a By-law to appoint a Deputy Fire Chief for the West Lincoln Fire Department
Zoli Rakonjac

18.5

BY-LAW 2025-48

To appoint the Clerk as a Issuer/Registrar authorized to issue Marriage Licences for the Township of West Lincoln 

18.6

BY-LAW 2025-49

A By-law to adopt, confirm and ratify matters dealt with by Council resolution.

19.

ADJOURNMENT

The Chair to declare this meeting adjourned at the hour of ___________.