TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS & RECREATION COMMITTEE
AGENDA

MEETING NO. TWO

Tuesday, March 19, 2024 at 7:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Public Works & Recreation Committee meeting agenda, Chair Trombetta noted the following:

1. Comments from the public for a matter that is on the agenda may be provided in person by attending the meeting and advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. For those individuals that are unable to attend the meeting in person, you may submit comments for matters that are on the agenda by either (1) emailing [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record OR (2) by contacting the Clerk's Department to request a Zoom Link to attend the meeting virtually.
3. This meeting will be livestreamed as well as recorded and available on the Township's Website.

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments/presentations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Public Works/Recreation/Arena Committee agenda.

7.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1

ITEM PW07-24

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Public Works/Recreation/Arena Committee hereby approves the following Consent Agenda Items:

  1. Items 1, 2 and 3 be and are hereby received for information.

  with the exception of Items #(s)_____________

1.

West Lincoln Public Library Board - Minutes of January 16, 2024

2.

West Lincoln Public Library Board Special Minutes - January 19, 2024

3.

Information Report PW-03-2024 -2023 Capital Project Completion Update

8.

COMMUNICATIONS

There are no communications.

9.

STAFF REPORTS

9.1

ITEM PW08-24

Project Manager (Ray Vachon)
Re:  Recommendation Report RFD PW-08-2024, regarding “St. Ann’s Road Reconstruction Consultant Services – Detail Design, Tendering, Contract Administration & Inspection RFP Award

• RECOMMENDATION:
  1. That, Recommendation Report RFD PW-08-2024, regarding “St. Ann’s Road Reconstruction Consultant Services – Detail Design, Tendering, Contract Administration & Inspection RFP Award”, dated March 19 2024, be received; and
  2. That, the design portion of the above project be awarded to Urban & Environmental Management Inc., in the amount of $132,334.40 (excluding HST); and
  3. That, the project cost in the total amount of $175,000.00, which includes professional engineering services, a 15% contingency, net HST, and other miscellaneous project costs, be approved; and
  4. That, a By-Law authorizing the Mayor and Clerk to enter into an agreement with Urban & Environmental Management Inc. be passed.

9.2

ITEM PW09-24

Manager of Operations (Tray Benish), and Director of Public Works & Recreation (Mike DiPaola) 
Re: Recommendation Report PW-09-2024 - Speed Reduction and School Zone Implementation on Caistor Centre Road between Concession Road 5 and Regional Road 65 (Silver Street)

• RECOMMENDATION:
  1. That, Recommendation report PW-09-2024, regarding “Speed Reduction and School Zone Implementation on Caistor Centre Road between Concession Road 5 and Regional Road 65 (Silver Street)”, dated March 19^th, 2024 be received; and
  2. That, Schedule “W” of By-Law 89-2000, be amended to reduce the speed limit from 80 km/hr to 60 km/hr on Caistor Centre Road, from Concession Road 5 to Regional Road 65 (Silver Street); and,
  3. That, a By-Law for the school zone of 50 km/hr, 150 metres on either side of Caistor Public School’s property limits (1794 Caistor Centre Road) be passed.

10.

OTHER BUSINESS

10.1

ITEM PW10-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair to declare the meeting adjourned at the hour of [time]