TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS/RECREATION/ARENA COMMITTEE 
AGENDA 

MEETING NO. THREE

Monday, March 15, 2021, Immediately following the Administration/Finance/Fire Committee Meeting

Township Administration Building

318 Canborough Street, Smithville, Ontario

**NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by March 15, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.**

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1.

CHAIR - Councillor Harold Jonker

Prior to commencing with the Public Works/Recreation/Arena Committee meeting agenda, Chair Jonker will note the following:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting.

2.

CHANGE IN ORDER OF ITEMS ON AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

4.

APPOINTMENTS

There are no appointments/presentations.

5.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 10.13(5) of the Procedural By-law. If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak.

The Chair will ask the Clerk if she had received an email or correspondence from a member of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 10.13(5) of the Procedural By-law.

6.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

6.1

ITEM PW07-21

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Public Works/Recreation/Arena Committee hereby approves the following Consent Agenda Items:

  1. Items 1 and 2 be and are hereby received for information; 

  with the exception of Item#(s)___________

1.

West Lincoln Public Library Board - February 12, 2021 Minutes

2.

Information Report REC-02-2021 - West Lincoln Community Centre & Recreation Services COVID-19 Update

7.

COMMUNICATIONS

7.1

ITEM PW08-21

Honourable Minister Caroline Mulroney, Ministry of Transportation
Re:  Letter - Delegation at 2021 Virtual Rural Ontario Municipal Association (ROMA) Conference - North South Escarpment Crossing
FOR INFORMATION

8.

STAFF REPORTS

8.1

ITEM PW09-21

Director of Public Works and Recreation (Mike DiPaola)
Re: Recommendation Report REC-03-2021 - Canada Healthy Communities Initiative Application – Wellandport Disc Golf Course

• RECOMMENDATION:
  1. That, Report REC-03-2021, re: Canada Healthy Communities Initiative Application – Wellandport Disc Golf Course, dated March 15, 2021 be received for information; and,
  2. That, Council endorses the construction of a nine (9) hole disc golf course at the Wellandport Community Centre property, subject to the approval of Canada Healthy Communities Initiative funding application.

8.2

ITEM PW10-21

Manager of Parks, Recreation and Facilities (Bob Denison) & Director of Public Works and Recreation (Mike DiPaola)
Re: Recommendation Report REC-04-2021 - 2021 Cemetery Maintenance Request for Proposal (RFP) Authorization

• RECOMMENDATION:
  1. THAT, Report REC-04-2021, re: 2021 Cemetery Maintenance Contract Request for Proposal (RFP) Authorization, dated March 15, 2021 be received; and,
  2. THAT, Council awards the request for proposal contract to George Lane Landscaping for a five-year term, in the total amount of $242,000.00 (plus HST), and,
  3. THAT, a By-Law be passed to authorize the Mayor and Clerk to enter into an agreement with George Lane Landscaping.

9.

OTHER BUSINESS

9.1

ITEM PW11-21

Members of Council
Re: Other Business Items of an Informative Nature

10.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

11.

CONFIDENTIAL MATTERS

There are no confidential matters.

12.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of [time]