TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE 
AGENDA 

MEETING NO. THREE

Monday, March 15, 2021 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

**NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by March 15, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

 

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1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting.

2.

CHANGE IN ORDER OF ITEMS ON AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

4.

APPOINTMENTS

4.1

ITEM A17-21

Marlene Bergsma & Fred Breukelman - Smithville Christian High School
Re:  Community Facility Development - Develop Disc Golf Course at Wellandport Community Park 
POWERPOINT PRESENTATION ATTACHED 

5.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 10.13(5) of the Procedural By-law. If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak.

The Chair will ask the Clerk if she had received any emails or correspondence from members of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 10.13(5) of the Procedural By-law.

6.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

6.1

ITEM A18-21

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

  1. 1. Items 1, 2 and 3 be and are hereby received for information;

  with the exception of Items #(s)___________

1.

Joint Accessibility Advisory Committee - January 14, 2021 Minutes

2.

Information Report T-08-2021 - Statement of Remuneration and Expenses for 2020

3.

Information Report WLFD-06-2021 - Monthly Update February 2021

7.

COMMUNICATIONS

7.1

ITEM A19-21

Honourable Minister Steve Clark - Ministry of Municipal Affairs & Housing
Re:  Letter - 2021 Virtual Rural Ontario Municipal Association (ROMA) Conference Delegation - COVID-19 Impacts on Municipality and Loss of Revenues
FOR INFORMATION

7.2

ITEM A20-21

Honourable Minister Steve Clark - Ministry of Municipal Affairs & Housing
Re: Letter - 2021 COVID-19 Recovery Funding for Municipalities Program - Support for COVID-19 Operating Costs & Pressures
FOR INFORMATION

7.3

ITEM A21-21

Jon Pegg, Ontario Fire Marshal
Re:  Memo and Application - Fire Safety Grant 

• RECOMMENDATION:
  1. That, the memo, dated March 11, 2021, from Jon Pegg, Ontario Fire Marshall regarding the announcement of a one time Fire Safety Grant to assist municipal fire services in addressing challenges associated with training and virtual inspections due to the COVID-19 pandemic as well as to advise that the Township of West Lincoln is eligible to receive up to $8,100.00 as part of this grant program be received; and,
  2. That, the Township of West Lincoln Fire Chief be hereby authorized to complete and submit the Fire Safety Grant application form by no later than March 19, 2021 as well as any other documentation necessary as part of the grant process; and,
  3. That, the Fire Chief be authorized to determine the best use of the funding, as outlined in the above noted memo, being either or both of the two priority areas; and,
  4. That, this recommendation be approved prior to ratification of Council in order for the Fire Chief to include Council's endorsement as part of the Township's Fire Safety Grant application submission.

8.

STAFF REPORTS

8.1

ITEM A22-21

Treasurer/Director of Finance (Donna DeFilippis)
Re: Recommendation Report T-09-2021 - 2021 Corporate Sponsorships and Cemetery and Hall Board Grants

• RECOMMENDATION:
  1. That, Report T-09-2021 regarding “2021 Corporate Sponsorships and Cemetery and Hall Board Grants”, dated March 15, 2021 be received; and,
  2. That the Corporate Sponsorships and the Cemetery and Hall Board grants for 2021 as recommended in this report, be approved.

8.2

ITEM A23-21

Treasurer/Director of Finance (Donna DeFilippis)
Re: Recommendation Report T-10-2021 - New Account with Cash Management Group

• RECOMMENDATION:
  1. That, Report T-10-2021 regarding “New Account with Cash Management Group” dated March 15, 2021, be received; and,
  2. That, staff be given authority to open an account with Cash Management Group.

9.

OTHER BUSINESS

9.1

ITEM A24-21

CAO (Beverly Hendry)
Re: Employee Professional Accomplishments

1. Katelyn Hall, Deputy Treasurer - Completion of AMCTO Municipal Accounting and Finance Program (MAFP) Unit 1 - Introduction to Municipal Accounting and Financial Reporting.

9.2

ITEM A25-21

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

9.3

ITEM A26-21

Members of Council
Re: Other Business Items of an Informative Nature

10.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

11.

CONFIDENTIAL MATTERS

There are no confidential matters.

12.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of [time]