TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA 

MEETING NO. SIX

Monday, June 14, 2021 at 6:00 P.m. - 7:00 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.
** Submission of Public Comments/Virtual Attendance: The public may submit comments formatters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by June 14, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

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1.

CHAIR - Councillor William Reilly

Prior to commencing with the Planning/Building/Environmental Committee meeting agenda, Chair Reilly will provide the following announcements:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm on the day of the meeting. Comments submitted will be considered as public information and will be read into the public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

2.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST (CONFIDENTIAL MATTERS)

3.

CONFIDENTIAL MATTERS

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

  3.1 Planner I (Meghan Birbeck) and Director of Planning & Building (Brian Treble)
  Re: Legal/Solicitor-Client Privilege - Confidential Recommendation Report No. PD-71-2021 - Second Minor Variance Application Fee Reimbursement
  Applicable closed session exemption(s):

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  3.2 Director of Planning & Building (Brian Treble)
  Re: Legal/Solicitor-Client Privilege – Confidential Recommendation Report No. PD-074-2021 – Property Issue with Legion Branch 393
  Applicable closed session exemption(s):

  • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose
• RECOMMENDATION:

  That, this Committee meeting does now resume in open session at the hour of _____p.m.

3.1

ITEM P69-21

Planner I (Meghan Birbeck) and Director of Planning & Building (Brian Treble)
Re:  CONFIDENTIAL Recommendation Report No. PD-71-2021 - Second Minor Variance Application Fee Reimbursement

• RECOMMENDATION:
  1. That, Report PD-71-2021, regarding “CONFIDENTIAL Recommendation Report, regarding a Second Minor Variance Application Fee Reimbursement”, dated June 14, 2021, be RECEIVED; and,

  2. That, staff be authorized to proceed as directed in closed session.

3.2

ITEM P70-21

Director of Planning & Building (Brian Treble)
Re:  CONFIDENTIAL Recommendation Report No. PD-074-2021 – Property Issue with Legion Branch 393

• RECOMMENDATION:
  1. That, Report PD-074-21 regarding “CONFIDENTIAL, Recommendation Report, Property Issue with Legion Branch 393” dated June 14^th, 2021, be RECEIVED; and,
  2. That, an authorizing by-law be passed to authorize the Mayor and Clerk to sign the respective documents required to implement the closed session directive relating to the Legion Branch 393; and,
  3. That staff be authorized to proceed as directed in closed session

   

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

PUBLIC MEETING(S)

5.1

Zoning By-law Amendment - Township of West Lincoln Housekeeping Amendments

Re:  Zoning By-law Amendment application submitted by staff for the Township of West Lincoln Housekeeping Amendments (File No. 1601-009-21).

5.2

Official Plan & Zoning By-law Amendments - East Smithville Secondary Plan

Re:  Township of West Lincoln East Smithville Secondary Plan, for the lands located on the North East corner of St Catharine’s Street and Industrial Park Road. Official Plan Amendment (File No. 1701-002-21) & Zoning By-law Amendment (File No. 1601-008-21).

6.

CHANGE IN ORDER OF ITEMS ON AGENDA

7.

APPOINTMENTS

7.1

ITEM P71-21

Scott Antonides, Science Teacher (Smithville Christian High School)
Re:  50 Million Trees Grant Proposal
POWERPOINT PRESENTATION

• RECOMMENDATION:
  1. That, the correspondence received from Scott Antonides regarding the 50 Million Trees Reforestation Program dated June 14, 2021, be received, and;
  2. That, the correspondence outlined above be referred to staff to discuss with the Urban Boundary Study Team, and;
  3. That, staff report back to Committee at a future Planning/Building/Environmental Committee meeting.

8.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 10.13(5) of the Procedural By-law. If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak.

The Chair will ask the Deputy Clerk if she had received any emails or correspondence from members of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 10.13(5) of the Procedural By-law.

9.

CONSENT AGENDA ITEMS

All items listed below are considered to be routine and non-controversial and can be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items. 

9.1

ITEM P72-21

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Planning/Building/Environmental Committee hereby approve the following Consent Agenda items:

  1. Items 1 and 2 be and are hereby received for information
     with the exception of Item No.(s)____________________.

1.

Technical Report No. PD-67-2021 - Comprehensive Zoning Bylaw 2017-70, as amended, Housekeeping Amendments No. 4

2.

Technical Report No. PD-68-2021 - East Smithville Secondary Plan DRAFT Official Plan Policies (DRAFT Amendment No. 60) and DRAFT Zoning By-Law Amendments

10.

COMMUNICATIONS

There are no communications.

11.

STAFF REPORTS

11.1

ITEM P73-21

Planner II (Gerrit Boerema) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-73-2021 - Rural Settlement Area (Hamlet) Boundary Review

• RECOMMENDATION:
  1. That, report PD-73-2021, regarding “Rural Settlement Area (Hamlet) Boundary Review”, dated June 14, 2021 be received, and;

  2. That, report PD-73-2021 be circulated to Regional Planning Staff to ensure that they are aware of the Township’s ongoing work on reviewing the existing Rural Settlement Area boundaries, and;

  3. That, staff present a Recommendation report at a future Planning/Building/ Environmental Committee meeting identifying which adjustments to rural settlement area boundaries, if any, are recommended by Township staff to support the Regional Municipal Comprehensive Review work.

11.2

ITEM P74-21

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-70-2021 - Site Alteration Application – Marz Homes Inc. (Agent- Joe Chiarelli - Rosemont Homes and Cardi Construction) West of South Grimsby Road 5 and North of Regional Road 20, being Lot 9, Plan M98 File No. 3000-003-21

• RECOMMENDATION:
  1. That, Report PD-70-2021, regarding “Recommendation Report, Site Alteration Application –Marz Homes Inc (Agent - Joe Chiarelli - Rosemont Homes and Cardi Construction), West of South Grimsby Road 5 and North of Regional Road 20, being Lot 9, M98, File No. 3000-003-21”, dated June 14^th, 2021, be RECEIVED; and,

  2. That, a site alteration permit in a form similar to that found at attachment 3 to this report be approved by Township Council, subject to conditions as noted in the permit; and,

  3. That, the permit be authorized to be issued prior to ratification of Township Council given the timing of the Rosemont Homes development; and,

  4. That, all efforts be taken to acknowledge and protect neighbouring residents, including, but not limited to: dust control, speed control, noise control, obeyance of the Highway Traffic Act, etc. Failure to do so will provide by-law staff with authority to revoke this permit at any time.

11.3

ITEM P75-21

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-76-2021 – Wes Blokker, B-Line Trenching – Refund of Security Deposit

• RECOMMENDATION:
  1. That, Report PD-76-2021, regarding “Recommendation Report – Wes Blokker, B-Line Trenching – Refund of Security Deposit”, dated June 14^th, 2021, be RECEIVED; and,
  2. That, staff be and are hereby authorized to release the $5000 security deposit, on or after July 30, 2021, provided the property situated at 9629 Regional Road 20 is sold with B-Line Trenching no longer operating from the site, as confirmed and to the satisfaction of the Director of Planning & Building.

11.4

ITEM P76-21

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-77-2021 - RFP for Possible Hamlet Boundary Adjustment in Fulton and Grassie for Consideration of a Rural Employment Area

• RECOMMENDATION:
  1. That, Report PD-77-2021, regarding “Recommendation Report, RFP for Hamlet Boundary Adjustment in Fulton and Grassie for Consideration of a Rural Employment Area”, dated June 14^th, 2021, be RECEIVED; and,

  2. That, staff be granted authority to proceed with Phase I only, by retaining Dan Currie of MHBC Planning to assist with the Phase I work immediately and prior to ratification of Township Council.

11.5

ITEM P77-21

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-75-2021 - Final Renewable Energy System Policies for Approval to Incorporate into the Township of West Lincoln Official Plan – File No. 1701-005-19 and Amendment to the Township of West Lincoln Zoning By-law – File No. 1601-007-21

• RECOMMENDATION:
  1. That, Report PD-75-2021, regarding “Recommendation Report - Final Renewable Energy System Policies for Approval to Incorporate into the Township of West Lincoln Official Plan – File No. 1701-005-19 and Amendment to the Township of West Lincoln Zoning By-law – File No. 1601-007-21”, dated June 14^th, 2021, be RECEIVED; and,
  2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,
  3. That, Official Plan Amendment No. 56 (File No. 1701-005-19) be approved and that a corresponding authorizing bylaw be APPROVED and passed to authorize the Mayor and Clerk to sign all Official Plan Amendment approval documents; and,
  4. That staff be authorized to circulate the Notice of Decision on the approval of Official Plan Amendment No. 56 to the agencies and public to commence the 20 day appeal period as Regional Council approval is not required; and,
  5. That, Zoning By-law Amendment 1601-007-21 and a corresponding bylaw be APPROVED and passed; and,
  6. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period, with full force and effect occurring once Official Plan Amendment No 56 has been approved without appeal.

12.

OTHER BUSINESS

12.1

ITEM P78-21

Councillor Reilly
Re:  Community Concerns
FOR DISCUSSION

12.2

ITEM 79-21

Councillor Jason Trombetta
Re: Shooting of Firearms in Rural Areas
FOR  DISCUSSION

12.3

ITEM P80-21

Councillor Jonker and Director of Planning & Building (Brian Treble)
Re:  Multi-Municipal Wind Turbine Working Group (MMWTWG) 2021 Membership

• RECOMMENDATION:

  That, the Township of West Lincoln continue their membership on the Multi-Municipal Wind Turbine Working Group (MMWTWG) for the Year 2021.

12.4

ITEM P81-21

Deputy Clerk (Jessica Dyson)
Re: New appointment for a Council Representative for the West Lincoln Heritage Committee
FOR DISCUSSION

• RECOMMENDATION:
  1. That, [Councillor __________] be hereby appointed as a Council Representative on the West Lincoln Heritage Committee; and,

  2. That, By-law 2018-114, be amended at the June 28^th, 2021 Council Meeting, specifically replacing Schedule F (West Lincoln Heritage Committee) with a new Schedule F by removing Mayor Dave Bylsma and replacing with the name of the new appointed Member of Council.

12.5

ITEM P82-21

Members of Committee
Re: Other Business Matters of an Informative Nature

13.

NEW BUSINESS

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

14.

ADJOURNMENT

The Chair to declare the meeting adjourned at the hour of _______.