THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
COUNCIL AGENDA 

MEETING NO. FOUR

Monday, March 22, 2021 at 6:45 P.m. - 8:00 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by 4:30 pm on March 22, 2021. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

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1.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST (CLOSED SESSION ONLY)

2.

CONFIDENTIAL MATTERS

• Moved By Councillor Shelley Bradaric

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:
  2.1 Treasurer/Director of Finance
  Re: Property Matter - Confidential IT Matter
  Applicable closed session exemption:
  (a) the security of the property of the municipality or local board.

• Moved By Councillor Cheryl Ganann

  That, this Council meeting does now resume in open session at the hour of ______ p.m.

2.1

Treasurer/Director of Finance (Donna DeFilippis)

Re:  Property Matter - Confidential IT Matter

3.

SINGING OF "O CANADA"

Prior to commencing with the Council meeting, Mayor Bylsma will provide the following announcements:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

4.

OPENING PETITION - Councillor Mike Rehner

5.

CHANGE IN ORDER OF ITEMS ON AGENDA

6.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

7.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Requests to address items on the agenda are restricted to specific items as follows per Section 6.7 of the Procedural By-law:
6.7 Public Comment at Council
There shall be no comments from the public permitted at Council unless:
(a) a specific appointment has been scheduled; or,
(b) an item is included under the “Other Business” or “Communications” or “Appointments” section of the agenda and relates to a matter which would normally be dealt with at Committee.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 6.7 of the Procedural By-law. If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak.

The Chair will ask the Clerk if she had received an email or correspondence from a member of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 6.7 of the Procedural By-law.

8.

APPOINTMENTS/PRESENTATIONS

There are no appointments/presentations. 

9.

REGIONAL COUNCILLOR’S REMARKS

10.

CONFIRMATION OF MINUTES

10.1

Council Minutes - Regular

Re: Minutes of February 22, 2021

• Moved By Councillor Harold Jonker

  That, the minutes of the open session portion of the February 22, 2021 regular Council meeting be accepted; and,
  That, the confidential minutes relating to the closed session portion of the February 22, 2021 regular Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act.

10.2

Council Minutes - Special (Budget)

Re: Minutes of March 1, 2021

• Moved By Councillor Mike Rehner

  That, the minutes of the March 1, 2021 Special Council (Budget) meeting be accepted.

10.3

Public Meetings Under the Planning Act

Re: Minutes of March 8, 2021

• Moved By Councillor Shelley Bradaric

  That, the minutes of the public meetings held on March 8, 2021 under Section 34 of the Planning Act, with respect to:
  (a) Zoning By-law Amendment – Foliera Holdings Inc. (File No. 1601-003-21)
  (b) Official Plan & Zoning By-law Amendment - Greek Association & Marz Homes (Smithville West) Inc. (File No. 1701-001-21) (File No. 1601-004-21)
  be accepted.

11.

COMMUNICATIONS

There are no communications.

12.

MAYOR’S REMARKS

13.

REPORT OF COMMITTEE

13.1

Planning/Building/Environmental Committee 

Re: Minutes of March 8, 2021

• Moved By Councillor William Reilly

  That, the minutes of the open session portion of the March 8, 2021 Planning/ Building/Environmental Committee meeting, be accepted, and the recommendations contained therein, be approved, with the exception of Item #(s) _________ ; and,
  That, the confidential minutes relating to the closed session portion of the March 8, 2021 Planning/Building/Environmental Committee meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with Section 239 of the Municipal Act.

13.2

Administration/Finance/Fire Committee 

Re: Minutes of March 15, 2021

• Moved By Councillor Jason Trombetta

  That, the minutes of the Administration/Finance/Fire Committee meeting held on March 15, 2021 be accepted and that the recommendations contained therein, be approved with the exception of Item #(s) ________; and
  That, the confidential minutes relating to the closed session portion of the March 15, 2021 Administration/Finance/Fire Committee meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with Section 239 of the Municipal Act.

13.3

Public Works/Recreation/Arena Committee 

Re: Minutes of March 15, 2021

• Moved By Councillor Harold Jonker

  That, the minutes of the Public Works/Recreation/Arena Committee meeting held on March 15, 2021 be accepted and that the recommendations contained therein,
  be approved with the exception of Item #(s) ________

14.

RECONSIDERATION

(“Definition”) This section is for a Member of Council to introduce a motion to reconsider action taken at this Council Meeting or the previous regular Council meeting. A motion to reconsider must be made by a Council Member who voted in the majority on the matter to be reconsidered. The Chair may rule that a motion to reconsider will be dealt with at the next following Council Meeting if for some reason it cannot be dealt with at this meeting.

15.

NOTICE OF MOTION TO RESCIND

(“Definition”) This section is for Council Members to serve notice of intent to introduce a motion to rescind action taken previously by Council. Notice served at this meeting will be for a motion to rescind at the next regular meeting.

16.

OTHER BUSINESS

16.1

Councillor Jason Trombetta

Re:  Delivery of Flyers in the Rural Area
FOR DISCUSSION 

• Moved By Councillor Jason Trombetta
  1. That, staff be and are hereby directed to contact those businesses that deliver weekly flyers and newspapers to homes in the rural area of West Lincoln; and,
  2. That, these businesses and/or their delivery people be requested to immediately stop using plastic bags to deliver flyers and/or newspapers at the end of driveways; and,
  3. That, henceforth all flyers and/or newspapers delivered in the rural area of West Lincoln be placed in mailboxes only to reduce litter along rural roads.

16.2

Members of Council

Re: Council Remarks

17.

NEW ITEMS OF BUSINESS

NOTE: Only for items that require immediate attention/direction from Council and must first approve a motion to introduce a new item of business.

18.

BY-LAWS

• Moved By Councillor Shelley Bradaric

  That, leave be granted to introduce By-laws # 2021-18, 2021-19, 2021-20, 2021-21, 2021-22, 2021-23, 2021-24, 2021-25, 2021-26 and 2021-27 and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and,

  That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding

SUMMARY OF BY-LAWS

18.1

BY-LAW 2021-18

A By-law to confirm the proceedings of the Council of the Corporation of the Township of West Lincoln at its regular meeting held on the 22nd of February, 2021 and its Special Meeting on the 1st of March, 2021.

18.2

BY-LAW 2021-19

A By-law to authorize a Site Plan Agreement between the Corporation of the Township of West Lincoln, Melissa Hill Inc.  and Farm Credit Canada for lands described as Concession 9, Part Lot 6, Plan M94 Lots 37 43 and 44, & M94 Part Lot 42, Part 1 of 30R1634, in the former Township of South Grimsby, now in the Township of West Lincoln.

18.3

BY-LAW 2021-20

A By-law to name a Public Highway in the Township of West Lincoln in the Regional Municipality of Niagara being Regional Road 14 (from Canborough Street to the intersection of Smithville Road and Twenty Road) as Townline Road 

18.4

BY-LAW 2021-21

Being a By-law to amend Zoning By-law No. 2017-70, as amended, of the Township of West Lincoln - William and Cathy Vitucci (5291 Regional Road 20)

18.5

BY-LAW 2021-22

Being a By-law to amend Zoning By-law No. 2017-70, as amended, of the Township of West Lincoln - Kenneth Martin (6800 Elcho Road)

18.6

BY-LAW 2021-23

A By-law to authorize a Site Plan Agreement with Wesley Richard Blokker & Jaclyn Geraldine Blokker. describes as Part LT 40, Concession 8 South Grimsby as in RO428660 S of Hydro Land Except PT 1, 30R3700;  subject to an easement as in SG6893; Township of West Lincoln (9629 Regional Road 20)

18.7

BY-LAW 2021-24

A By-law to authorize an Encroachment Agreement between the Corporation of the Township of West Lincoln and Daaron Ross Joyner (104 McMurchie Lane)

18.8

BY-LAW 2021-25

Being a By-law to amend By-law 89-2000 which regulated Traffic and Parking on Township Roads (Schedule ‘C’ - parking restrictions on Colver St. and Wade Rd.) 

18.9

BY-LAW 2021-26

Being a By-law to Amend By-law 2004-42, as amended, which regulates the supply of water and provides for the Imposition and Collection of Water and Wastewater Rates (Rate increase effective July 1, 2021)

18.10

BY-LAW 2021-27

A By-law to authorize an agreement between the Corporation of the Township of West Lincoln and George Lane Landscaping for the provision of Cemetery Grounds Maintenance services for a period of five years effective January 2021 to December 2025

19.

ADJOURNMENT

The Mayor to declare the meeting adjourned at the hour of ________ p.m.