TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA

MEETING NO. EIGHT

Monday, November 11, 2024 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor William Reilly

Prior to commencing with the Planning/Building/ Environmental Committee meeting agenda, Chair Reilly will provide the following announcements:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

Public Meeting(s)

4.

PUBLIC MEETING(S)

4.1

5357 and 5377 Elcho Road (File No, 1601-011-24 (Brad and Kimberly Killins)

An application for a zoning bylaw amendment had been applied for by Upper Canada Consultants, agent of the property owners Bradley and Kimberly Killins for the property located at 5357 Elcho Road. as a condition of consent. 

5.

CHANGE IN ORDER OF ITEMS ON AGENDA

6.

APPOINTMENTS

There are no appointments.

7.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

Chair to inquire if there are any members of the public present who wish to address any items on the Planning/Building/Environmental Committee agenda.

8.

CONSENT AGENDA ITEMS

There are no Consent Agenda Items

9.

COMMUNICATIONS

There are no communications.

10.

STAFF REPORTS

10.1

ITEM P50-24

Acting Director of Planning and Building (Gerrit Boerema) and Senior Planner (Susan Smyth)
Re:  Recommendation Report PD-48-2024  –  Extension of Draft Plan Approval for Crossings on the Twenty North Condominium (DeHaan Homes Inc.) File No. 2100-072-08

• RECOMMENDATION:
  1. That, Recommendation Report PD-48-2024, titled “Extension of Draft Plan of Approval for Crossings on the Twenty North Condominium; File No. 2100-072-08”; dated November 11, 2024 be received; and,

  2. That, the Draft Plan Approval for Crossings on the Twenty Plan of Condominium North be extended for a period of one year set to expire on December 12, 2025, subject to the conditions of approval included as Schedule B to this report; and,

  3. That, Council deem the modifications to the conditions of approval found in Schedule B to be minor; and,

  4. That, a notice of extension approval be circulated to relevant agencies and departments.

10.2

ITEM P51-24

Acting Director of Planning and Building (Gerrit Boerema)
Re:  Recommendation Report PD-51-2024 – Removal of Tabled Item – Request for Minister’s Zoning Order (MZO) for Urban Boundary Expansion/Municipal Comprehensive Review

• RECOMMENDATION:
  1. That, Recommendation Report PD-51-2024, titled “Removal of Tabled Item – Request for Minister’s Zoning Order (MZO) for Urban Boundary Expansion/Municipal
     Comprehensive Review”, dated November 11^th, 2024 be received; and,
  2. That, Committee and Council do now hereby confirm that the need for a Minister’s Zoning Order is no longer required and Report PD-36-2022 may now be lifted from the Table as the intent of the Tabled report has now been addressed.

10.3

ITEM P52-24

Acting Director of Planning and Building (Gerrit Boerema) and Senior Planner (Madyson Etzl)
Re:  Recommendation Report PD-53-2024 –  Application for Zoning By-Law Amendment for 7395 Twenty Road

• RECOMMENDATION:
  1. That, Recommendation Report PD-53-2024, titled “Application for Zoning By-law Amendment for 7395 Twenty Road (File No. 1601-004-24) Robins”, dated November 11^th, 2024, be received; and,
  2. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act; and,
  3. That, the application for Zoning By-law Amendment submitted by Ross Robins on behalf of property owners, Jeffery & Evelyn Duck be approved in accordance with the attached Zoning By-law Amendment with the site-specific regulations, and that Council authorize the Mayor and Clerk to sign the necessary by-laws.

10.4

ITEM P53-24

Acting Director of Planning and Building (Gerrit Boerema) and Senior Planner (Susan Smyth)
Re:  PD-54-2024 – Recommendation Report PD-54-2024 – Housekeeping By-law Amendment No. 8 (File No. 1601-005-24)

• RECOMMENDATION:
  1. That, Recommendation Report PD-54-2024, titled “Housekeeping By-law Amendment No. 8” (File No. 1601-005-24), dated November 11, 2024 be received; and,
  2. That, the Attached draft Zoning By-law Amendment – Housekeeping 8, be approved; and that the Mayor and Clerk be authorized to sign the Bylaw; and,
  3. That, no further Public Meeting is required for the consideration of this By-law in accordance with Section 34(17) of the Planning Act.

10.5

ITEM P54-24

Acting Director of Planning and Building (Gerrit Boerema) and Senior Planner (Madyson Etzl)
Re:  Technical Report PD-52-2024 - Application for Zoning Bylaw Amendment – 5357 and 5377 Elcho Road, (File No, 1601-011-24)

• RECOMMENDATION:
  1. That Technical Report PD-52-2024, titled “Application for Zoning Bylaw Amendment – 5357 and 5377 Elcho Road, (File No. 1601-011.24)” dated November 11^th 2024, be received; and,
  2. That a Recommendation Report be submitted to a future Planning/Building/ Environmental Committee meeting once a administrative and agency review has been completed.

10.6

ITEM P55-24

Acting Director of Planning and Building ( Gerrit Boerema)
Re:  Recommendation Report PD-55-2024 - Fulton Rural Employment Land Use Project Award

• RECOMMENDATION:
  1. That Recommendation Report PD-55-2024, titled “Fulton Rural Employment Land Use Project Award”, dated November 11, 2024, be received; and,
  2. That WSP Group Inc. be retained to complete the Fulton Rural Employment Land Use Project as outlined in RFP 2024-PD-02.

11.

OTHER BUSINESS

11.1

ITEM P56-24

Members of Committee
Re: Other Business Matters of an Informative Nature

12.

NEW BUSINESS

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

13.

CONFIDENTIAL MATTERS

There are no Confidential Matters

14.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of _______.