TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE
AGENDA

MEETING NO. SIX

Monday, September 16, 2024 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Trombetta

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments or delegations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

The Chair to inquire if there are any members of the public present who wish to address any items on the Administration/Finance/Fire Committee agenda.

7.

CONSENT AGENDA ITEMS

7.1

ITEM A32-34

CONSENT AGENDA ITEMS

There are no consent agenda items.

8.

COMMUNICATIONS

8.1

ITEM A33-24

Niagara Pallet
Re:  Request for Fireworks Display at 2906 South Grimsby Road 8 - September 20, 2024

• RECOMMENDATION:

  That, the request received from Mike Vrugteveen on behalf of Niagara Pallet, for Victoria Fireworks to host a fireworks display on September 20, 2024 at 2906 South Grimsby Road 8 in Smithville, be approved.

9.

STAFF REPORTS

9.1

ITEM A34-24

Manager of Finance/Deputy Treasurer (Katelyn Repovs) and Director of Finance/Treasurer (Donna DeFilippis)
Re:  Treasurer’s Annual Statement for 2023 Development Charges

• RECOMMENDATION:
  1. That, Information Report T-19-2024, dated September 16, 2024, regarding “Treasurer’s Annual Statement for 2023 Development Charges”, be received for information; and,
  2. That, this report and the accompanying schedules be made available to the public on the Township of West Lincoln’s website.

9.2

ITEM A35-24

Director of Finance/Treasurer (Donna DeFilippis) and Manager of Finance/Deputy Treasurer (Katelyn Repovs)
Re:  Information Report T-18-2024 - 2025 Budget Process and Schedule

• RECOMMENDATION:

  That, Information Report T-18-2024, titled “2025 Budget Process and Schedule”, dated September 16 2024, be received for information.

9.3

ITEM A36-24

Fire Chief (Dennis Fisher)
Re:  Monthly Update - August 2024

• RECOMMENDATION:

  That, Information Report WLFD-11-2024, titled “Monthly Update – August 2024”, dated September 16 2024, be received for information.

9.4

ITEM A37-24

Director of Legislative Services/Clerk (Justin Paylove)
Re:  Township Hours of Operation for Winter Break 2024

• RECOMMENDATION:
  1. That, Recommendation Report C-05-2024, titled “Township Hours of Operation for Winter Break - 2024”, dated September 16, 2024, be received; and
  2. That, the following Winter Break operating schedule be approved:
     1. That, the Township Administration Building be closed on December 27, 30 and 31, 2024 (office closed for the period between December 24, 2024 to and including January 1, 2025); and,
     2. That, the Public Works Yard remain open on December 27, 30 and 31, 2024; and
     3. That, the West Lincoln Community Centre remain open, subject to program scheduling, from December 24, 2024 to January 1, 2025 inclusive, with the exception of December 25, 2024.

9.5

ITEM A38-24

Fire Chief (Dennis Fisher)
Re:  Recommendation Report WLFD-13-2024 - RFP Fire Station # 2 - Full or Partial Demolition Report

• RECOMMENDATION:
  1. That, Recommendation Report WLFD-13-2024 regarding “RFP Station # 2 - Full or Partial Demolition Report” dated September 16, 2024, be received; and,
  2. That, Council accept the RFP submission by York 1 Demolition and approve Option “A” in the amount of $78,400 (plus HST); and,
  3. That, a By-law be passed to authorize the Mayor and Clerk to enter into an agreement with York 1 Demolition.

10.

OTHER BUSINESS

10.1

ITEM A39-24

Chief Administrative Officer (Truper McBride)
Re:  Staff Accomplishments

1. Tray Benish - CRS (Certified Road Supervisor) Senior Designation

10.2

ITEM A40-24

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.3

ITEM A41-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

• RECOMMENDATION:

  12.1 Property Tax and Payroll Coordinator (Lisa Kasko-Young) and Manager of Finance/Deputy Treasurer (Katelyn Repovs)
  Re:  Recommendation Report T-17-2024 - Municipal Act Section 357/358/359 Applications
  REPORT PROVIDED UNDER SEPARATE COVER

  Applicable closed session exemption(s):

  • Personal matters about an identifiable individual, including municipal or local board employees.
• RECOMMENDATION:

  12.2 Director of Legislative Services/Clerk (Justin Paylove)
  Re:  Citizen Appointments on Boards and Committees - Heritage Committee
  APPLICATION PROVIDED UNDER SEPARATE COVER
  Applicable closed session exemption(s):

  • Personal matters about an identifiable individual, including municipal or local board employee(s).

12.1

Property Tax and Payroll Coordinator (Lisa Kasko-Young) and Manager of Finance/Deputy Treasurer (Katelyn Repovs)

Re:  Recommendation Report T-17-2024 - Municipal Act Section 357/358/359 Applications

12.2

Director of Legislative Services/Clerk (Justin Paylove)

Re:  Citizen Appointments on Boards and Committees - Heritage Committee

13.

Confidential Resolution Disclosure

14.

ADJOURNMENT

The Chair to declare the meeting adjourned.