TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA

MEETING NO. NINE

Monday, November 13, 2023 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

2.

CONFIDENTIAL MATTERS

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

  2.1  Director of Planning & Building (Brian Treble) & CAO (Bev Hendry)
  Re: Planning & Building Department Staffing Update 
  VERBAL UPDATE

  Applicable closed session exemption(s):

  • personal matters about an identifiable individual, including municipal or local board employees
  • labour relations

  2.2  Councillor Rehner
  Re:  Staffing Concerns
  FOR DISCUSSION

  Applicable closed session exemption(s):

  • personal matters about an identifiable individual, including municipal or local board employees
  • labour relations

  2.3 CAO (Bev Hendry)
  Re:  CAO Performance Review Presentation
  FOR INFORMATION

  Applicable closed session exemption(s):

  • personal matters about an identifiable individual, including municipal or local board employees
  • labour relations
• RECOMMENDATION:

  That, this Committee meeting does now resume in open session at the hour of _________.

2.1

ITEM P76-23

Director of Planning & Building (Brian Treble) & CAO (Bev Hendry)
Re: Planning & Building Department Staffing Update
VERBAL UPDATE

2.2

ITEM P77-23

Councillor Rehner
Re:  Staffing Concerns
FOR DISCUSSION

2.3

ITEM P78-23

CAO (Bev Hendry)
Re:  CAO Performance Review Presentation
FOR INFORMATION

3.

CHAIR - Councillor William Reilly

Prior to commencing with the Planning/Building/Environmental Committee meeting agenda, Chair Reilly will provide the following announcements:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [email protected] before 4:30 pm on the day of the meeting. Comments submitted will be considered as public information and will be read into the public record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website.

4.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

Public Meeting(s)

5.

PUBLIC MEETING(S)

There are no public meetings.

6.

CHANGE IN ORDER OF ITEMS ON AGENDA

7.

APPOINTMENTS

There are no appointments.

8.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

Chair to inquire if there are any members of the public present who wish to address any items on the Planning/Building/Environmental Committee agenda.

9.

CONSENT AGENDA ITEMS

There are no consent agenda items.

10.

COMMUNICATIONS

There are no communications.

11.

STAFF REPORTS

11.1

ITEM P79-23

Chief Building Official (John Bartol) and Director of Planning & Building (Brian Treble)
Re:  Information Report PD-55-2023 - Parking Enforcement for 2023/2024 – Winter Season

• RECOMMENDATION:

  That, Information Report PD-55-2023, regarding “Parking Enforcement for 2023/2024 – Winter Season”, dated November 13, 2023 be received.

11.2

ITEM P80-23

Director of Planning & Building (Brian Treble)
Re:  Information Report PD-58-2023 - Ongoing Provincial Land Use Planning Changes

• RECOMMENDATION:

  That, Information Report PD-58-2023, regarding “Ongoing Provincial Land Use Planning Changes”, dated September 11, 2023 be received.

11.3

ITEM P81-23

Director of Planning & Building (Brian Treble)
Re:  Information Report PD-57-2023 - Township of West Lincoln Official Plan 5 Year Review

• RECOMMENDATION:

  That, Information Report PD-57-2023, regarding “Township of West Lincoln Official Plan 5 Year Review”, dated November 13, 2023 be received.

11.4

ITEM P82-23

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-56-2023 - Request for Policy Considerations Relating to Backyard Chickens

• RECOMMENDATION:
  1. That, Recommendation Report PD-56-2023, regarding “Request for Policy Considerations Relating to Backyard Chickens”, dated November 13, 2023 be received; and,
  2. That, staff be and are hereby authorized to hold a public meeting at a future Planning, Building, Environmental Committee meeting on the request to consider that non-farmers and urban/hamlet residents be permitted to house backyard chickens and that adequate notice be provided for such purposes and that deliberations relate to details around restrictions, permitted locations, etc.

11.5

ITEM P83-23

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-59-2023 - Legion Villa Affordable Housing Development – Request to Waive Planning Fees

• RECOMMENDATION:
  1. That, Recommendation Report PD-59-2023, regarding “Legion Villa Affordable Housing Development - Request to Waive Planning Fees”, dated November 13, 2023 be received; and,
  2. That, Council direct staff to include an Affordable Housing Community Improvement Plan in the 2024 budget; and,
  3. That, the pre-consultation fee, which has not been paid, be and is hereby waived while the remainder of this request should await the outcome of the CIP process.

11.6

ITEM P84-23

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report – PD-60-2023 - Comprehensive Zoning By-law 2017-70, as amended, Housekeeping Amendment No. 7 (File No. 1601-007-23)

• RECOMMENDATION:
  1. That, Report PD-60-2023, regarding “Comprehensive Zoning By-law 2017-70, as amended, Housekeeping Amendment No.7 (File No. 1601-007-23)”, dated November 13, 2023 be RECEIVED; and,
  2. That, the Zoning Bylaw Amendment – Housekeeping 7, be approved in accordance with the attached Amending Zoning By-law; and,
  3. That, no further public meeting is required for the consideration of this by-law in accordance with Section 34(17) of the Planning Act.

      

12.

OTHER BUSINESS

12.1

ITEM P85-23

Director of Planning & Building (Brian Treble)
Re:  Ontario Land Tribunal (OLT) - Helen Kszan (File No.22-00280)
VERBAL UPDATE

12.2

ITEM P86-23

Director of Planning & Building (Brian Treble)
Re:  Avertex Hydrovac Request
VERBAL UPDATE

12.3

ITEM P87-23

Members of Committee
Re: Other Business Matters of an Informative Nature

13.

NEW BUSINESS

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

14.

ADJOURNMENT