TOWNSHIP OF WEST LINCOLN
CORPORATE SERVICES COMMITTEE
AGENDA

MEETING NO. ONE

Tuesday, February 18, 2025 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Shelley Bradaric

Prior to commencing with the Corporate Services Committee meeting agenda, Chair Bradaric will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

4.

CONFIDENTIAL MATTERS

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:
  
  

  4.1 Director of Growth and Sustainability (Gerrit Boerema)
  Re:  Building Reserve Update

  Applicable Closed Session exemption(s):

  • Advice that is subject to Solicitor-Client Privilege, including communications necessary for that purpose.

4.1

Director of Growth & Sustainability (Gerrit Boerema) and Director of Corporate Services/CFO (Katelyn Repovs)

Re:  Recommendation Report T-03-2025 - Building Reserve Funds

5.

DISCLOSURE OF CONFIDENTIAL MATTERS

6.

CHANGE IN ORDER OF ITEMS ON AGENDA

7.

APPOINTMENTS

There are no appointments/presentations.

8.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Corporate Services Committee agenda.

9.

CONSENT AGENDA ITEMS

9.1

ITEM CS01-25

There are no Consent Agenda Items.

10.

COMMUNICATIONS

10.1

ITEM CS02-25

West Lincoln Age Friendly Advisory Committee
Re:  Minutes of December 6, 2024 and January 10, 2025 

• RECOMMENDATION:

  That, the West Lincoln Age Friendly Advisory Committee Minutes dated December 6, 2024 and January 10, 2025; be received.

10.2

ITEM CS03-25

Mayor's Youth Advisory Committee
Re: Minutes of November 6, 2024

• RECOMMENDATION:

  That, the Mayor's Youth Advisory Committee Minutes dated November 6, 2024; be received.

11.

STAFF REPORTS

11.1

ITEM CS04-25

Director of Corporate Services/CFO - Katelyn Repovs
Re:  Recommendation Report T-02-2025 - 2025 Operating and Capital Budget Update

• RECOMMENDATION:
  1. That, Recommendation Report T-02-2025, titled “2025 Operating and Capital Budget Update”, dated February 18, 2025, be received; and,
  2. That, the 2025 general base tax levy of $10,363,130 be approved; and,
  3. That, the 2025 hospital levy of $206,900 be approved; and,
  4. That, the 2025 urban service area levy of $199,440 be approved; and,
  5. That, the 2025 water and wastewater utility user fees and charges, as presented in Schedule B, with an effective date of July 1, 2025 be approved; and,
  6. That, Administration be directed to prepare the Final 2025 Operating and Capital Budget report, with all necessary attachments, for presentation and approval at the February 24, 2025 Council Meeting.

11.2

ITEM CS05-25

Fire Chief, Dennis Fisher
Re:  Information Report WLFD-02-2025 - Monthly Update - January 2025

• RECOMMENDATION:

  That, Information Report WLFD-02-2025 titled “Monthly Update – January 2025” dated February 18, 2025, be received for information.

12.

OTHER BUSINESS

12.1

ITEM CS06-25

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

12.2

ITEM CS07-25

Members of Council
Re: Other Business Items of an Informative Nature

12.3

ITEM CS08-25

Councillor William Reilly
Re:  Municipal Building Flag Policy
FOR DISCUSSION

13.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

14.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of [time]