THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
COUNCIL AGENDA 

MEETING NO. FIFTEEN

Monday, November 23, 2020 at 7:00 P.m. - 9:00 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC:  Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**

Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by November 23, 2020 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting unless otherwise noted.

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1.

SINGING OF "O CANADA"

2.

OPENING PETITION - Councillor Jason Trombetta 

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Requests to address items on the agenda are restricted to specific items as follows per Section 6.7 of the Procedural By-law:
6.7 Public Comment at Council
There shall be no comments from the public permitted at Council unless:
(a) a specific appointment has been scheduled; or,
(b) an item is included under the “Other Business” or “Communications” or “Appointments” section of the agenda and relates to a matter which would normally be dealt with at Committee.

NOTE: The Chair will inquire if there are any members of the public that had contacted/emailed the Clerk prior to 4:30 p.m. on the day of the Council Meeting who wished to address a specific item on the agenda as permitted by Section 6.7 of the Procedural By-law.

6.

APPOINTMENTS/PRESENTATIONS

There are no appointments/presentations.

7.

REGIONAL COUNCILLOR’S REMARKS

8.

CONFIRMATION OF MINUTES

8.1

Council Minutes

Re: October 26, 2020

• Councillor Cheryl Ganann

  That, the minutes of the October 26, 2020 regular Council meeting be accepted.

8.2

Public Meeting Under the Planning Act

Re: Minutes of November 9, 2020

• Councillor Harold Jonker

  That, the minutes of the public meeting held on November 9, 2020 under Section 17of the Planning Act, with respect to:
  (a) Official Plan Amendment - Township of West Lincoln - Spring Creek Heights Secondary Plan (Draft Amendment No. 57);
  be accepted.

9.

COMMUNICATIONS

There are no communications.

10.

MAYOR’S REMARKS

11.

REPORT OF COMMITTEE

11.1

Planning/Building/Environmental Committee 

Re: Minutes of November 9, 2020
CONFIDENTIAL MINUTES UNDER SEPARATE COVER

• Councillor Cheryl Ganann

  That, the minutes of the open session portion of the November 9, 2020 Planning/ Building/Environmental Committee meeting, be accepted, and the recommendations contained therein, be approved with the exception of Item no.(s) _______________; and,

  That, the confidential minutes relating to the closed session portion of the November 9, 2020 Planning/Building/ Environmental Committee meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with Section 239 of the Municipal Act.

11.2

Administration/Finance/Fire Committee 

Re: Minutes of November 16, 2020

• Councillor Mike Rehner

  That, the minutes of the Administration/Finance/Fire Committee meeting held on November 16, 2020 be accepted and that the recommendations contained therein, be approved with the exception of Item no.(s) _______________.

12.

RECONSIDERATION

(“Definition”) This section is for a Member of Council to introduce a motion to reconsider action taken at this Council Meeting or the previous regular Council meeting. A motion to reconsider must be made by a Council Member who voted in the majority on the matter to be reconsidered. The Chair may rule that a motion to reconsider will be dealt with at the next following Council Meeting if for some reason it cannot be dealt with at this meeting.

13.

NOTICE OF MOTION TO RESCIND

(“Definition”) This section is for Council Members to serve notice of intent to introduce a motion to rescind action taken previously by Council. Notice served at this meeting will be for a motion to rescind at the next regular meeting.

14.

OTHER BUSINESS

14.1

Members of Council

Re: Council Remarks

15.

NEW ITEMS OF BUSINESS

NOTE: Only for items that require immediate attention/direction from Council and must first approve a motion to introduce a new item of business.

16.

BY-LAWS

• Councillor William Reilly

  That, leave be granted to introduce By-laws # 2020-108,  2020-109, 2020-110 and 2020-111; and,

  That the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and,

  That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding.

16.1

BY-LAW 2020-108

A By-law to confirm the proceedings of the Council of the Corporation of the Township of West Lincoln at its regular meeting held on the 26th day of October, 2020 

16.2

BY-LAW 2020-109

A By-law to appoint a Secretary-Treasurer and an Assistant Secretary-Treasurer to the Committee of Adjustment for the Corporation of the Township of West Lincoln. (Meghan Birbeck)

16.3

BY-LAW 2020-110

Being a By-law to amend By-law 89-2000 which regulated Traffic and Parking on Township Roads - No Parking Gateway

16.4

BY-LAW 2020-111

A By-law to authorize a Front Ending Agreement with RVL Contracting Inc. for the construction of Street and Sidewalk Improvements on Springcreek Road between Hornak Road and Station Street, in the former Township of South Grimsby; Township of West Lincoln 

17.

CONFIDENTIAL MATTERS

There are no confidential matters. 

18.

ADJOURNMENT

The Mayor declared the meeting adjourned at the hour of _________ pm