THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
SPECIAL COUNCIL AGENDA 

MEETING NO. NINE

Monday, May 31, 2021 at 6:15 P.m. - 8:15 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by 4:30 pm on May 31, 2021. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

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1.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST (CONFIDENTIAL MATTERS):

2.

CONFIDENTIAL MATTERS

• Councillor Shelley Bradaric

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:
  2.1 Sid VanderVeen & Ed DeLay, Project Engineer, R.J. Burnside & Associates Limited
  Re: Council Members Training - Drainage Act 
  Applicable closed session exemption:
  - Purpose of educating or training the members.

• Councillor Cheryl Ganann

  That, this Special Council meeting does now resume in open session at the hour of _________ p.m.

2.1

Sid VanderVeen & Ed DeLay, R.J. Burnside & Associates Limited

Re: Council Members Training - Drainage Act (6:15 pm - 7 pm)
PowerPoint Presentation - Distributed at Meeting
Applicable closed session exemption:
- Purpose of educating or training the members.

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

4.

PURPOSE OF THE MEETING

This meeting is held in accordance with Section 42 of the Drainage Act to consider the the Engineer's Preliminary Report for the Mill Creek Drainage Petition. This report was filed with the Clerk on April 14, 2021 and notice of the meeting was sent to those persons and agencies as required by the Act on May 18, 2021.

5.

MILL CREEK DRAIN

5.1

TOWNSHIP STAFF REPORT FROM PROJECT MANAGER

Project Manager (Ray Vachon) & Director of Public Works & Recreation (Mike DiPaola)
Re: Recommendation Report PW-15-2021 - Mill Creek Drain Preliminary Report - Meeting to Consider

• Councillor Harold Jonker
  1. THAT, Report PW-15-2021, dated May 31, 2021 regarding “Mill Creek Drain Preliminary Report – Meeting to Consider”, be received; and,
  2. THAT, Council directs the Engineer to proceed with a Final Report; and,
  3. THAT, Council directs the Engineer to proceed with Scenario No. 2.

5.2

REVIEW OF DRAINAGE ENGINEER'S PRELIMINARY REPORT

Drainage Engineer (Ed Delay, R.J. Burnside & Associates Ltd.)
Re: Preliminary Report - Mill Creek Drainage Petition
(See Item 5.1 Report PW-15-2021 Appendix A - Preliminary Report)
Presentation to be Provided

5.3

COMMENTS/QUESTIONS

Mayor Bylsma will ask if there was anyone present who would like to provide any comments or ask any questions regarding the Engineer’s Preliminary Report for the Mill Creek Drainage Petition.

5.4

WITHDRAWAL OR ADDITION OF NAMES TO PETITION

The Engineer, Mr. Ed Delay, R.J. Burnside & Associates Ltd., will explain that Mr. Frank Svob, being the petitioner for the Mill Creek Drain, could withdraw his name; however, he would be responsible for all costs incurred to date.

Mr. Delay will explain that there is an opportunity for other members of the public, in the area of the drain, that were in support of the drain, to add their name(s) to the petition.

Mayor Bylsma will ask if there were any Members of the Public that would like to withdraw or add their names to the petition.

5.5

CONSIDERATION OF DRAINAGE ENGINEER'S PRELIMINARY REPORT

1.

Drainage Engineer (Ed Delay, R.J. Burnside & Associates Ltd.

Re:  Consideration of Preliminary Report - Mill Creek Drainage Petition

• Councillor Mike Rehner
  1. That, the Engineer’s Preliminary Report for the Mill Creek Drainage Petition, dated April 2021, as prepared by R.J. Burnside & Associates Limited, be accepted and approved; and,
  2. That, R.J. Burnside & Associates Limited be and is hereby authorized to proceed with preparation of a Final Report with respect to the Mill Creek Drain; and,
  3. That, Scenario #2 as recommended by Report No. PW-15-2021 (Mill Creek Drain Preliminary Report - Meeting to Consider) be recommended for implementation.  

6.

ADJOURNMENT

That, this Special Council meeting does now adjourn at the hour of _______ p.m.