TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS/RECREATION/ARENA COMMITTEE 
AGENDA 

MEETING NO. THREE
-
Township Administration Building
318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee or Council meetings until further notice.
** Virtual Attendance & Participation: Members of the public who wish to participate by providing oral comments for matters that are on the agenda must attend the virtual meeting by obtaining a Zoom invite in advance by emailing jscime@westlincoln.ca by April 19, 2022 before 4:30p.m. Those who wish to observe the meeting may view the meetings livestream which can be found on the Council and Committee Calendar on the Township’s website.**

1.
CHAIR - Councillor Harold Jonker
 

Prior to commencing with the Public Works/Recreation/ Arena Committee meeting agenda, Chair Jonker noted the following:

  1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
  2. The public may submit comments for matters that are on the agenda to jscime@westlincoln.ca before 4:30 pm on the day of the meeting. Comments submitted will be considered as public information and read into public record.
  3. This meeting is being livestreamed as well as recorded and will be available on the Township's website.

2.
LAND ACKNOWLEDGEMENT STATEMENT
 

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no- SHOW-ee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.
CHANGE IN ORDER OF ITEMS ON AGENDA
 

4.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST
 

5.
APPOINTMENTS
 

There are no appointments/presentations.

6.
REQUEST TO ADDRESS ITEMS ON THE AGENDA
 

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.


1.    The Chair to inquire if the IT Manager was aware if there were any members of the public who were in attendance virtually on the Zoom meeting call who wished to address a specific item on tonight's Public Works/Recreation/Arena Committee agenda, as permitted under Section 6.7 of the Procedural By-law.

2.    The Chair to inquire if the Clerk had received any emails or correspondence from a member of the public prior to 4:30 p.m. today who wished to address a specific item on tonight's Public Works/Recreation/Arena agenda, as permitted under Section 6.7 of the Procedural By-law.

7.
CONSENT AGENDA ITEMS
 

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1
ITEM PW09-22
 

CONSENT AGENDA ITEMS

  • RECOMMENDATION:

    That the Public Works/Recreation/Arena Committee hereby approves the following Consent Agenda Items:

    1. Item 1 be and is hereby received for information; and,
    2. Item 2 be and is hereby received and the recommendations contained therein be adopted

    with the exception of Item#(s)_____________

8.
COMMUNICATIONS
 

8.1
ITEM PW10-22
 

Ann-Marie Norio, Niagara Regional Clerk
Re:  Report PW 15-2022 - Moving Transit Forward -  Initial Transition Activities and Next Steps

  • RECOMMENDATION:
    1. That, the Township of West Lincoln recommends Niagara Regional Council to appoint ____________________ as a representative on the transitional Niagara Transit  Commissioner Board, based on the criteria outlined in Niagara Region Report PW 15-2022 (Moving Transit Forward - Initial Transition Activities and Next Steps); and, 
    2. That, the Regional Clerk be notified of the appointment recommendation by no later than April 29, 2022. 

9.
STAFF REPORTS
 

9.1
ITEM PW11-22
 

Manager Parks, Recreations, and Facilities (Bob Denison) & Direct of Public Works & Recreation (Mike DiPaola)
Re:  Recommendation Report REC-03-2022 - Funeral, Burial and Cremation Services Act, 2002 and Ontario Regulation 30/11

  • RECOMMENDATION:
    1. That, Recommendation Report REC-03-2022, “Funeral, Burial and Cremation Services Act, 2002 and Ontario Regulation 30/11”, dated April 19, 2022 be received for information; AND
    2. That, the Council of the Township of West Lincoln hereby supports Prince Edward County’s call for Government action concerning the current legislation and regulations surrounding municipal requirements to take over and maintain abandoned operating cemeteries; AND
    3. That, a copy of this resolution be sent to the Minister of Government & Consumer Services, ROMA, and all Ontario municipalities.

9.2
ITEM PW12-22
 

ADMENDMENT TO BUDGET
Manager of Operations (Steve McGean) & Director of Public Works and Recreation (Mike DiPaolo)
Re:  Amendment to Budget – 2022 Motor Grader Purchase Authorization

  • RECOMMENDATION:
    1. That, Recommendation Report PW-07-2022, “Amendment to Budget – 2022 Motor Grader Purchase Authorization”, dated April 19, 2022, be received; and,
    2. That, Council accept the RFP submission by Toromont CAT for the supply and delivery of the 2022 Motor Grader in the amount of $596,500 (plus HST); and,
    3. That Council approve a Budget Amendment (BA2022-02) in the amount of $63,000 from the Equipment Reserve; and
    4. That, a By-Law be passed to authorize the Mayor and Clerk to enter into an agreement with Toromont CAT.

9.3
ITEM PW13-22
 

ADMENDMENT TO BUDGET
Project Manager (Ray Vachon) & Director of Public Works & Recreation (Mike DiPaola)
Re:  Recommendation Report PW-06-2022 - 2022 Road Rehabilitation Project Tender Award (PW 2022-01) - Budget Amendment (BA2022-03)

  • RECOMMENDATION:
    1. THAT, Recommendation Report PW-06-2022, re: “2022 Road Rehabilitation Project Tender Award (PW 2022-01) – Budget Amendment (BA2022-03)”, dated April 19, 2022, be received; and,
    2. THAT, Council awards the Tender submission to Walkers Construction Limited for the road rehabilitation work, in the amount of $876,971.00 (excluding HST); and,
    3. THAT a project contingency allowance in the amount of $87,594.31 be provided for this project; and,
    4. THAT, Budget Amendment BA2022-03 to re-allocate the financing for the four road projects included within this tender, as outlined in Appendix C, be approved; and,
    5. THAT, a by-law be passed to authorize the Mayor and Clerk to enter into an agreement with Walkers Construction Limited.

9.4
ITEM PW14-2022
 

Manager of Parks, Recreation & Facilities (Bob Denison) & Director of Public Works & Recreation (Mike DiPaolo)
Re:  Recommendation Report REC-05-2022 - 2022 Wellandport Grass Cutting Contract Request for Quotation (RFQ) Authorization, 3 Year Term

  • RECOMMENDATION:
    1. THAT, Recommendation Report REC-05-2022, re: “2022 Wellandport Grass Cutting Contract Request for Quotation (RFQ) Authorization, 3 Year Term”, dated April 19, 2022 be received; and,
    2. THAT, Council accept the quotation submission by George Lane Landscaping for a three-year contract, in the total amount of $27,600.00 (plus HST); and,
    3. THAT, a By-Law be passed to authorize the Mayor and Clerk to enter into an agreement with George Lane landscaping.

10.
OTHER BUSINESS
 

10.1
ITEM PW15-22
 

Members of Council
Re: Other Business Items of an Informative Nature

11.
NEW BUSINESS
 

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.
CONFIDENTIAL MATTERS
 

There are no confidential matters.

13.
ADJOURNMENT
 

The Chair to declare the meeting adjourned at the hour of [time]

No Item Selected