TOWNSHIP OF WEST LINCOLN
COMMUNITY AND PROTECTIVE SERVICES COMMITTEE
AGENDA

MEETING NO. FOUR

Tuesday, May 20, 2025 at 7:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Community and Protective Services Committee meeting agenda, Chair Trombetta noted the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [email protected] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments/presentations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Community and Protective Services  Committee agenda.

7.

CONSENT AGENDA ITEMS

7.1

ITEM CPS01-25

There are no Consent Agenda Items

8.

COMMUNICATIONS

8.1

ITEM CPS02-25

Maidens of the Mist Renaissance Festival
Re:  Request for Designation of a Community Festival 

• RECOMMENDATION:
  1. That, the correspondence from Greg Schuurman, CEO, Faires.ca,  dated April 28 2025, requesting that Maidens of the Mist Renaissance Festival be designated as a "Community Festival" in order to obtain a Special Events Permit from the Ontario Alcohol & Gaming Commission, be received; and,
  2. That, the Council of the Corporation of the Township of West Lincoln hereby designate the Maidens of the Mist Renaissance Festival  as a "Community Festival of Municipal Significance" in accordance with the Liquor License Act of Ontario and the Alcohol and Gaming Commission of Ontario, which festival is to be held from Friday, June 6th to and including Sunday, June 8th, 2025 at the West Niagara Agricultural Centre, 7402 Mud Street, Grassie ON.

8.2

ITEM CPS03-2025

International Plowing Match and Rural Expo
Re:  Request for Designation of a Community Festival 

• RECOMMENDATION:
  1. That, the correspondence from Renate MacGillivary,  dated March 20, 2025, requesting that International Plowing Match Expo be designated as a "Community Festival" in order to obtain a Special Events Permit from the Ontario Alcohol & Gaming Commission, be received; and,
  2. That, the Council of the Corporation of the Township of West Lincoln hereby designate the International Plowing Match Expo as a "Community Festival of Municipal Significance" in accordance with the Liquor License Act of Ontario and the Alcohol and Gaming Commission of Ontario, which festival is to be held from Tuesday September 16th, to and including Saturday, September 20th, 2025 at the West Niagara Agricultural Centre, 7402 Mud Street, Grassie ON.

8.3

ITEM CPS04-2025

West Lincoln Age Friendly Advisory Committee
Re:  Minutes of April 4, 2025

• RECOMMENDATION:
  1. That, the minutes from the West Lincoln Age Friendly Advisory Committee dated April 4, 2025; be received

8.4

ITEM CPS05-25

Mayor's Youth Advisory Committee
Re: Minutes of April 2, 2025

• RECOMMENDATION:
  1. That, the minutes from the Mayor's Youth Advisory Committee dated April 2, 2025; be received

9.

STAFF REPORTS

9.1

ITEM CPS06-24

Fire Chief, (Tim Hofsink)
Re:  Information Report WLFD-04-2025 - Monthly Update - April 2025

• RECOMMENDATION:

  That, Information Report WLFD-04-2025 titled “Monthly Update – April 2025” dated May 20, 2025, be received for information.

9.2

ITEM CPS07-25

Director, Community and Protective Services, (Cynthia Summers) 
Re:  Information Report CS-02-2025 - West Lincoln Community Centre (WLCC) 2024 Update

• RECOMMENDATION:

  That, Information Report CS-02-2025, titled “West Lincoln Community Centre (WLCC) 2024 Update”, dated May 20, 2025, be received for information.

10.

OTHER BUSINESS

10.1

ITEM CPS08-25

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair to declare the meeting adjourned at the hour of [time]