TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE
AGENDA

MEETING NO. FIVE

Monday, June 17, 2024 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

---

1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments/presentations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Administration/Finance/Fire Committee agenda.

7.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1

ITEM A23-24

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

   

  Items 1 and 2 be and are hereby received for information.

   

  with the exception of Item(s)_____________.

1.

Mayor's Youth Advisory Committee (MYAC) - Minutes of May 1, 2024

2.

West Lincoln Age Friendly Advisory Committee - Minutes of May 10, 2024

8.

COMMUNICATIONS

8.1

ITEM A24-24

Kathy Wetselaar, West Lincoln Heritage Committee 
Re:  Resignation from the West Lincoln Heritage Committee

• RECOMMENDATION:
  1. That the notice of resignation received on May 31, 2024 from Kathy Wetselaar, Member of the West Lincoln Heritage Committee, be received with regrets; and
  2. That, By-Law 2023-03 being a By-Law for various appointments to boards, committees and municipal positions, be amended to remove Kathy Wetselaar from Schedule "B".

8.2

ITEM A25-24

Martina Jol, West Lincoln Heritage Committee 
Re:  Resignation from the West Lincoln Heritage Committee

• RECOMMENDATION:
  1. That the notice of resignation received on June 12, 2024 from Martina Jol, Member of the West Lincoln Heritage Committee, be received with regrets; and
  2. That, By-Law 2023-03 being a By-Law for various appointments to boards, committees and municipal positions, be amended to remove Martina Jol from Schedule "B".

9.

STAFF REPORTS

9.1

ITEM A26-24

Interim Chief Administrative Officer and Treasurer (Donna DeFilippis)
Re:  Recommendation Report T-11-2024 - West Lincoln Memorial Hospital Debenture Issue

• RECOMMENDATION:
  1. That Recommendation Report T-11-2024, titled “West Lincoln Memorial Hospital Debenture Issue”, dated June 17, 2024 be received; and,
  2. That the Township of West Lincoln hereby approves the grant funding to the Hamilton Health Sciences Corporation up to the amount of $4,524,850 towards the construction of the West Lincoln Memorial Hospital as it considers the local hospital project to be in the interest of the Township; and,
  3. That Council acknowledge Section 106 of the Municipal Act, 2001, which prohibits financial assistance to commercial enterprises and confirms that the grant funds will be used only for the non-commercial capital components of the local hospital project; and,
  4. That Council approve the issue of debentures of the Regional Municipality of Niagara of $2,670,950 for a term not to exceed 20 years, in order to provide a portion of the required grant funding; and
  5. That Council confirms that the Treasurer has updated the calculation of the Township’s Annual Repayment Limit, which is within the provincial limit.

9.2

ITEM A27-24

Interim Chief Administrative Officer and Treasurer (Donna DeFilippis)
Re:  Recommendation Report T-13-2024 - Development Charges Update - By-Law Expiry Date

• RECOMMENDATION:
  1. That Recommendation Report T-13-2024, titled “Development Charges Update - By-Law Expiry Date”, dated June 17 2024, be received; and
  2. That By-Law 2024-42 be approved at the June 24, 2024 Council meeting, which removes the expiry date from the current Development Charge By-Law.

9.3

ITEM A28-24

Fire Chief (Dennis Fisher)
Re:  WLFD-08-2024 - Monthly Update - May 2024

• RECOMMENDATION:

  That Information Report WLFD-08-2024, titled “Monthly Update – May 2024”, dated June 17 2024, be received for information.

10.

OTHER BUSINESS

10.1

ITEM A29-24

Interim Chief Administrative Officer (Donna DeFilippis)
Re:  Staff Accomplishments

1. Jeni Fisher - Mental Health First Aid Standard (Mental Health Commission of Canada)
2. Sarah Petrina - Municipal Tax Administration - Unit 1 (Seneca College)
3. Katelyn Repovs - NextGen Municipal Leadership Certificate (Brock University) and Rural Municipal Drainage Course & Calculating Drainage Act Assessments Course (University of Guelph)

10.2

ITEM A30-24

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.3

ITEM A31-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair to declare the meeting adjourned.