TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE
AGENDA

MEETING NO. EIGHT

Monday, November 18, 2024 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments/presentations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Administration/Finance/Fire Committee agenda.

7.

CONSENT AGENDA ITEMS

7.1

ITEM A53-24

CONSENT AGENDA ITEMS
There are no Consent Agenda Items

8.

COMMUNICATIONS

8.1

ITEM A54-24

Mayor's Youth Advisory Committee Minutes - October 2, 2024

• RECOMMENDATION:

  That, the Mayor's Youth Advisory Committee Minutes dated October 2, 2024; be received.

9.

STAFF REPORTS

9.1

ITEM A55-24

Manager of Finance and Deputy Treasurer (Katelyn Repovs) and Director of Finance/Treasurer (Donna DeFilippis)
Re:  Recommendation Report T-24-2024 - Asset Management Plan Phase 3 – Budget Amendment

• RECOMMENDATION:
  1. That, Recommendation Report T-24-2024, titled “Asset Management Plan Phase 3 – Budget Amendment”, dated November 18, 2024, be received; and,
  2. That, Budget Amendment BA2024-12 for an amount of $60,000, funded through the Capital Reserve, be approved by Council.

9.2

ITEM A56-24

Fire Chief (Dennis Fisher)
Re:  Information Report WLFD-14-2024 - Monthly Update – October 2024

• RECOMMENDATION:

  That, Information Report WLFD-14-2024 titled “Monthly Update – October 2024” dated November 18, 2024, be received for information.

9.3

ITEM A57-24

Director of Finance and Treasurer (Donna DeFilippis) and Manager of Finance and Deputy Treasurer (Katelyn Repovs)
Re:  Recommendation Report T-23-2024 - Quarter 3 Financial Update September 2024

• RECOMMENDATION:
  1. That, Recommendation Report T-23-2024, titled “Quarter 3 Financial Update September 2024” , dated November 18, 2024 , be received; and,
  2. That, Council approve the funding of the 2020 Smithville North Drain assessment update of $5,088 through the operating fund.

9.4

ITEM A58-24

CAO (Truper McBride)
Re:  Information Report CAO-05-2024 - Organizational Restructuring

• RECOMMENDATION:

  ​That, Information Report CAO-05-2024, titled “Organizational Structure” dated November 18th, 2024, be received

10.

OTHER BUSINESS

10.1

ITEM A59-24

CAO (Truper McBride)
Re:  Staff Accomplishments

Donna DeFilippis - NextGen Excellence Award Winner

10.2

ITEM A60-24

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.3

ITEM A61-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of [time]