THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
COUNCIL AGENDA

MEETING NO. TWO

Monday, January 27, 2025 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

SINGING OF "O CANADA"- CAISTOR CENTRAL PUBLIC SCHOOL 

Prior to commencing with the Council meeting, Mayor Ganann will provide the following announcements:

1. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
2. This meeting is being livestreamed as well as recorded and will be available on the Township's website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

OPENING PETITION - Councillor Joann Chechalk

4.

CHANGE IN ORDER OF ITEMS ON AGENDA

5.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Requests to address items on the agenda are restricted to specific items as follows per Section 6.7 of the Procedural By-law:
6.7 Public Comment at Council
There shall be no comments from the public permitted at Council unless:
(a) a specific appointment has been scheduled; or,
(b) an item is included under the “Other Business” or “Communications” or “Appointments” section of the agenda and relates to a matter which would normally be dealt with at Committee.

Chair to inquire if there are any members of the public present who wish to address a specific item on the agenda as permitted by Section 6.7 of the Procedural By-law.

7.

APPOINTMENTS/PRESENTATIONS

7.1

Chief Executive Officer - Library Services (Cindy Weir)

Re:  Presentation of West Lincoln Library Budget 2025
POWERPOINT PRESENTATION

8.

REGIONAL COUNCILLOR’S REMARKS

9.

CONFIRMATION OF MINUTES

9.1

Council Minutes

Re:  December 16, 2024
CONFIDENTIAL MINUTES UNDER SEPARATE COVER

• Moved By Councillor William Reilly
  1. That the minutes relating to the December 16, 2024 Council Meeting, and the recommendations contained therein, be accepted; and,
  2. That the confidential minutes relating to the closed session portion of the December 16, 2024 Council Meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided in Section 239 of the Municipal Act.

9.2

All Committees Meeting (Including Public Meetings)

Re: Minutes- January 13, 2025
CONFIDENTIAL MINUTES UNDER SEPARATE COVER  

• Moved By Councillor Shelley Bradaric
  1. That the minutes relating to the January 13, 2025 All Committees (Including Public Meetings) meeting, and the recommendations contained therein, be accepted; and,
  2. That the confidential minutes relating to the closed session portion of the January 13, 2025 Council Meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided in Section 239 of the Municipal Act.

9.3

Public Meeting Under the Planning Act

Re: Minutes - January 13, 2025

• Moved By Councillor Joann Chechalk

  That the minutes relating to the January 13, 2025 Public Meeting, and the recommendations contained therein, be accepted.

10.

COMMUNICATIONS

10.1

Martina Jol - West Lincoln Age Friendly Committee

• Moved By Councillor Jason Trombetta
  1. That, the notice of resignation received on January 13, 2025 from Martina Jol, Age Friendly Committee, be received; and,
  2. That, By-law 2023-03 being a By-law for various appointments to boards, committees and municipal positions, be amended to remove Martina Jol from Schedule "A"

11.

MAYOR’S REMARKS

12.

REPORT OF COMMITTEE

12.1

Growth and Sustainability Committee

There are no reports.

12.2

Corporate Services Committee

1.

Director of Corporate Services and Chief Financial Officer (Katelyn Repovs)

Re: Recommendation Report T-01-2025- 2025 Draft Operating and Capital Budget
POWERPOINT PRESENTATION 

• Moved By Councillor Shelley Bradaric
  1. That, Information Report T-01-2025, titled “2025 Draft Operating and Capital Budget” dated January 27, 2025, be received for information.

12.3

Community and Protective Services Committee

There are no reports.

12.4

Operations Committee

There are no reports. 

13.

RECONSIDERATION

(“Definition”) This section is for a Member of Council to introduce a motion to reconsider action taken at this Council Meeting or the previous regular Council meeting. A motion to reconsider must be made by a Council Member who voted in the majority on the matter to be reconsidered. The Chair may rule that a motion to reconsider will be dealt with at the next following Council Meeting if for some reason it cannot be dealt with at this meeting.

14.

NOTICE OF MOTION TO RESCIND

(“Definition”) This section is for Council Members to serve notice of intent to introduce a motion to rescind action taken previously by Council. Notice served at this meeting will be for a motion to rescind at the next regular meeting.

15.

OTHER BUSINESS

15.1

Members of Council

Re: Council Remarks

1.

Councillor William Reilly

Re:  Update to Council/Staff Relations Policy

• Moved By Councillor William Reilly

  That Administration be directed to perform a comprehensive review of both the Council Code of Conduct Policy and the Council Staff Relations Policy.

16.

NEW ITEMS OF BUSINESS

NOTE: Only for items that require immediate attention/direction from Council and must first approve a motion to introduce a new item of business.

17.

CONFIDENTIAL MATTERS

There are no Confidential Matters.

18.

BY-LAWS

• Moved By Councillor Shelley Bradaric
  1. That leave be granted to introduce By-Laws 2025-01, 2025-02, 2025-03 and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and,
  2. That the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding.

18.1

BY-LAW 2025-01

A By-Law to amend By-Law No. 2023-03 which confirmed various appointments and/or recommendations for appointments to boards, committees and municipal positions.
(Removal of Martina Jol)

18.2

BY-LAW 2025-02

A By-Law to delegate powers and duties to Officers, Employees and Agents of the Corporation of the Township of West Lincoln. 

18.3

By-Law 2025-03

A By-Law to adopt, confirm and ratify matters dealt with by Council resolution. 

19.

ADJOURNMENT

The Mayor to declare this meeting adjourned at the hour of __________.