TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE 
AGENDA 

MEETING NO. SIX

Monday, June 21, 2021 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by June 21, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

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1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting.

2.

CHANGE IN ORDER OF ITEMS ON AGENDA

3.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

4.

APPOINTMENTS

4.1

ITEM A44-21

Amanda Black, McNally House Hospice
Re: McNally House Expansion
POWERPOINT PRESENTATION

• RECOMMENDATION:

  1. That, the correspondence received from Amanda Black (McNally House Hospice) regarding the McNally House Expansion dated June 21, 2021, be received for information.

5.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 10.13(5) of the Procedural By-law. If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak.

The Chair will ask the Clerk if she had received any emails or correspondence from members of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 10.13(5) of the Procedural By-law.

6.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

6.1

ITEM A45-21

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

  1. Item 1 be and is hereby received for information; and,
  2. Item 2 be and is hereby received and the recommendations contained therein be adopted

  with the exception of Items #(s)_____________

1.

Information Report WLFD-09-2021 - Monthly Update May 2021

2.

Recommendation Report T-17-2021 - Development Charges 2020 Treasurer’s Annual Statement

7.

COMMUNICATIONS

There are no communications.

8.

STAFF REPORTS

8.1

ITEM A46-21

Treasurer/Director of Finance (Donna DeFilippis)
Re: Recommendation Report T-16-2021 - Financial Update as of May 31, 2021

• RECOMMENDATION:
  1. That, Report T-16-2021, regarding the “Financial Update as of May 31^st, 2021”, be received for information; and,
  2. That, Budget Amendment 2021-06 regarding the implementation of a Farmer’s Market at a cost of $33,200, funded through the RED grant at $16,600 and a transfer from the Contingency Reserve of $16,600 be approved; and,
  3. That, Budget Amendment 2021-07 regarding the Rehabilitation of the Public Works Building, at a cost of $100,000, funded through the ICIP COVID-19 grant be approved.

8.2

ITEM A47-21

Clerk (Joanne Scime)
Re: Recommendation Report C-04-2021 - Amendments to Refreshment Cart Licensing By-law 2010-20 – Delegate Authority to the Clerk to Approve Annual Licenses

• RECOMMENDATION:

  1. That, Report RFD-C-04-2021, dated June 21, 2021, regarding “Amendments to Refreshment Cart Licensing By-law 2010-20 – Delegate Authority to the Clerk to Approve Annual Licences”, be received; and,

  2. That, Section (2)(d) 5. (License and Application and Fee) of By-law 2010-20 be amended by deleting this section and replacing it with the following proposed new/revised Section (2)(d) 5:

  5.Council shall hereby delegate authority to the Clerk and/or designate to approve every application for an annual or daily/temporary license for a refreshment vehicle, refreshment cart or refreshment cycle provided all other regulations/requirements of this by-law are met.

  3.That, Section (3)(a) be amended by removing the following words at the beginning of the clause:

  “At the pleasure of Council,”

  4. That, Section (3)(b) by adding “daily/” before the word temporary to put it in line with the proposed new wording of (2)(d) 5.

  5. That, any reference to the old “Zoning By-law 79-14’ be replaced with the by-law number of the new “Comprehensive Zoning By-law 2017-70”.

  6. That, the Mayor and Clerk be and are hereby authorized to sign a by-law to implement the above noted amendments.

8.3

ITEM A48-21

Fire Chief (Dennis Fisher)
Re: Recommendation Report WLFD-10-2021 - Open-Air Fires By-law

• RECOMMENDATION:
  1. That, report WLFD-10-2021 regarding “Open-Air Fires By-law” dated June 21, 2021, be received for information, and,

  2. That Council adopt a Bylaw to regulate the setting of Open-Air Fires in the Township of West Lincoln; and,

  3. That, the Mayor and Clerk be and are hereby authorized to sign an agreement with Fractal SAAS Inc. (FirePermits.Online) to provide online fire permit services; the cost of which is to be offset by the collection of fire permit fees and any penalty revenues that are received.

9.

OTHER BUSINESS

9.1

ITEM A49-21

CAO (Bev Hendry)
Re: Employee Professional Accomplishments

1. Jessica Dyson, Deputy Clerk - Completion of Municipal Administration Program (MAP) Unit 2 - Municipal Administrative Structure

9.2

ITEM A50-21

Councillor Shelley Bradaric
Re:  Land Acknowledgement Statement - Council & Standing Committees of Council 
FOR DISCUSSION

• RECOMMENDATION:
  1. That, the memorandum dated June 21, 2021 regarding “Land Acknowledgement Statement for Council and Standing Committee Meetings” be received; and,
  2. That, Township Council authorize staff to adopt the practice of using a Land Acknowledgement Statement to be read as a standard greeting at the beginning of all Council and Standing Committee Meetings of Council, as delivered by the Mayor and/or Committee Chair’s commencing with the June 28^th, 2021 Council Meeting, until the amendment of the Township’s Procedural By-Law is made to formally include the acknowledgement statement; and,
  3. That, the Land Acknowledgement Statement read as follows:
     "On behalf of the Members of Committee/Members of Council and staff, we wish to acknowledge this land on which the Township of West Lincoln operates. The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabeg peoples and is still home to many indigenous people today. We are grateful to have the opportunity to work here today and to follow the Haudenosaunee system of blending laws and values and the Anishinaabe beliefs to strive to live in harmony and balance throughout the Municipality. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations."

9.3

ITEM A51-21

Councillor Cheryl Ganann
Re: Support for Town of Pelham Resolution - Accessibility Issues for Seniors
FOR DISCUSSION

• RECOMMENDATION:
  1. That, the resolution from the Town of Pelham passed at their regular meeting of May 17, 2021 which identifies access to essential services, through electronic means only, as an accessibility issue for seniors, be received and supported; and,
  2. That, copy of this resolution be sent to Niagara Region and its lower tier municipalities, Niagara Age Friendly Network, Joint Accessibility Advisory Committee, MP Dean Allison and MPP Sam Oosterhoff, the Honourable Raymond Cho, Minister of Seniors and Accessibility of Ontario; and, 
  3. That, the Honourable Raymond Cho, Minister of Seniors and Accessibility of Ontario, be requested to review, and take action if necessary, whether the changes of digitizing essential services are barring seniors and vulnerable populations from accessing essential services, and to advocate for seniors and vulnerable populations and their rights to access essential services.

9.4

ITEM A52-21

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

9.5

ITEM A53-21

Members of Council
Re: Other Business Items of an Informative Nature

10.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

11.

CONFIDENTIAL MATTERS

There are no confidential matters.

12.

ADJOURNMENT

The Chair to declare the meeting adjourned at the hour of [time]