TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS/RECREATION/ARENA COMMITTEE 
AGENDA 

MEETING NO. SIX
, Immediately following the Administration/Finance/Fire Committee Meeting
Township Administration Building
318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing jscime@westlincoln.ca by June 21, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

1.
CHAIR - Councillor Harold Jonker
 

Prior to commencing with the Public Works/Recreation/Arena Committee meeting agenda, Chair Jonker noted the following:

  1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
  2. The public may submit comments for matters that are on the agenda to jscime@westlincoln.ca before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
  3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting.

2.
CHANGE IN ORDER OF ITEMS ON AGENDA
 

3.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST
 

4.
APPOINTMENTS
 

There are no appointments/presentations.

5.
REQUEST TO ADDRESS ITEMS ON THE AGENDA
 

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Public Works/Recreation/Arena Committee agenda.

6.
CONSENT AGENDA ITEMS
 

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

6.1
ITEM PW27-21
 

CONSENT AGENDA ITEMS

  • RECOMMENDATION:

    That the Public Works/Recreation/Arena Committee hereby approves the following Consent Agenda Items:

    1. Items 1, 2, 3 and 4 be and are hereby received for information

    with the exception of Items #(s)_____________

7.
COMMUNICATIONS
 

There are no communications.

8.
STAFF REPORTS
 

8.1
ITEM PW28-21
This item has attachments. 

1.PW-16-2021 St. Ann's Road Reconstruction Consultant Services – Municipal Class EA Study and Preliminary Design RFP Award.pdf

Project Manager (Ray Vachon) & Director of Public Works & Recreation (Mike DiPaola)
Re: Recommendation Report PW-16-2021 - St. Ann’s Road Reconstruction Consultant Services – Municipal Class EA Study and Preliminary Design RFP Award

  • RECOMMENDATION:
    1. THAT, Report RFD PW-16-2021, re: St. Ann’s Road Reconstruction Consultant Services – Municipal Class EA Study and Preliminary Design RFP Award, dated June 21, 2021, be received; and,
    2. THAT, Council awards the RFP to Kerry T. Howe Engineering Limited for the St. Ann’s Road Reconstruction Consultant Services – Municipal Class EA Study and Preliminary Design project, in the amount of $147,700.00 (excluding HST); and,
    3. THAT, Council approve the project cost in the total amount of $185,000.00, which includes professional engineering services, a 15% contingency, net HST, and other miscellaneous project costs; and,
    4. THAT, a By-Law be passed to authorize the Mayor and Clerk to enter into an agreement with Kerry T. Howe Engineering Limited.

9.
OTHER BUSINESS
 

9.1
ITEM PW29-21
 

Members of Council
Re: Other Business Items of an Informative Nature

10.
NEW BUSINESS
 

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

11.
CONFIDENTIAL MATTERS
 

There are no confidential matters.

12.
ADJOURNMENT
 

The Chair declared the meeting adjourned at the hour of [time]

No Item Selected