TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA 

MEETING NO. THREE
-
Township Administration Building
318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**

Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing jdyson@westlincoln.ca by March 8, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.


  • RECOMMENDATION:

    That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

    2.1 Township Solicitor (Tom Richardson) & Director of Planning & Building (Brian Treble)
    Re: Legal/Enforcement Matter - Natural Severance - Caistor Centre
          Applicable closed session exemption(s):

    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

    2.2 By-law Enforcement Officer (Tiana Dominick) and Director of Planning & Building (Brian Treble)
    Re: Legal/Enforcement Matter – Quarterly By-law Update
          Applicable closed session exemption(s):

    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • the security of the property of the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

    2.3 Planner II (Gerrit Boerema) and Director of Planning & Building (Brian Treble)
    Re: Legal/Enforcement Matter - Confidential Information Report No. PD-29-2021 - South Grimsby Road 21 – Site Plan Update
          Applicable closed session exemption(s):

    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • the security of the property of the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

    2.4 Director of Planning & Building (Brian Treble)
    Re:  Legal/Solicitor-Client Privilege– Confidential Recommendation Report No.PD-028-21 – Waive Change of Conditions Fee (File No. B03/2020WL)
          Applicable closed session exemption(s):

    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

    2.5 By-law Enforcement Officer (Tiana Dominick) & Director of Planning & Building (Brian Treble)
    Re: Legal/Solicitor-Client Privilege -  Confidential Information Report No. PD-034-21 – Summary of Clean Up Costs - John Street, Caistorville
          Applicable closed session exemption(s):

    • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose
  • RECOMMENDATION:

    That, this Committee meeting does now resume in open session at the hour of
    ______p.m.

2.1
ITEM P21-21
 

Township Solicitors (Tom Richardson & Andrea Mannell) & Director of Planning & Building (Brian Treble)
Re:  Legal/Enforcement Matter - Natural Severance - Caistor Centre

  • RECOMMENDATION:

    That, Township staff and legal counsel be and are hereby authorized to proceed as directed in closed session regarding Legal/Enforcement Matter - Natural Severance - Caistor Centre, prior to ratification of Council due to the required timeline of the Township’s Legal Counsel response.

2.2
ITEM P22-21
 

By-law Enforcement Officer (Tiana Dominick) and Director of Planning & Building (Brian Treble)
Re:  Legal/Enforcement Matter – Quarterly By-law Update

2.3
ITEM P23-21
 

Planner II (Gerrit Boerema) and Director of Planning & Building (Brian Treble) 
Re:  Legal/Solicitor-Client Privilege - Confidential Information Report PD-29-2021 - 9629 Regional Road 20 – Site Plan Update #2 (File No. 2100-012-19)

  • RECOMMENDATION:
    1. That, Report No. PD-29-2021, dated March 8, 2021, relating to Confidential Information Report - Site Plan Update #2 File No. 2100-012-19, BE RECEIVED; and,
    2. That, a new site plan authorizing bylaw be passed to authorize the Mayor and Clerk to sign a site plan agreement with just the property owners only and have the agreement registered on title.

2.4
ITEM P24-21
 

Director of Planning & Building (Brian Treble)
Re:  Legal/Solicitor-Client Privilege - Confidential Recommendation Report PD-028-21 – Waive Change of Conditions Fee - File No.: B03/2020WL (Caistorville United Church)

  • RECOMMENDATION:
    1. That, Report PD-28-2021 regarding “CONFIDENTIAL, Recommendation Report Waive Change of Conditions Fee, File No. B03/2020WL (Caistorville United Church), dated March 8th, 2021, be RECEIVED, and;

    2. That, staff be and are hereby authorized to proceed as directed in closed session.

2.5
ITEM P25-21
 

Director of Planning & Building (Brian Treble)
Re: Legal/Solicitor-Client Privilege -  Information Report No. PD-034-21 – Summary of Clean Up Costs - John Street, Caistorville

  • RECOMMENDATION:
    1. That, Report PD-34-2021 regarding “CONFIDENTIAL, Information Report, John Street – Summary of Clean Up Costs” dated March 8th, 2021, be RECEIVED for information purposes.

Prior to commencing with the Planning/Building/Environmental Committee
meeting agenda, Chair Reilly will provide the following announcements:

  1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
  2. The public may submit comments for matters that are on the agenda to jdyson@westlincoln.ca before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
  3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

Public Meeting(s) under the Planning Act will commence at 6:30 p.m.

Re:   Foliera Holdings Inc.(Owner) for property legally described as Concession 8, Part Lot 12, Part 3 and Part 1 of 30R5659 formerly in the Township of South Grimsby, now in the Township of West Lincoln, Regional Municipality of Niagara, municipally known as 6850 Young Street (File No. 1601-003-21).

Re:  Greek Association & Marz Homes (Smithville West) Inc. (Owners) for property located at 6659 RR 20 (Lot 8, Plan M98). (File No. 1701-001-21 - OPA) & (File No. 1601-003-21 - ZBA)

There are no appointments. 

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

The Chair to inquire if the IT Manager has any members of the public in attendance virtually on the Zoom meeting call that wish to address a specific item on tonight's agenda as permitted under Section 6.7 of the Procedural By-law.

The Chair to inquire if the Deputy Clerk had received any emails or correspondence from a member of the public prior to 4:30 p.m. today that needs to be read into the record.

All items listed below are considered to be routine and non-controversial and can be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items. 

There are no communications. 

Planner I (Meghan Birbeck) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-25-2021 - Melissa Hill Inc. (STANPAC) Amending Site Plan Agreement Authorizing By-law – Thompson Road (File No. 2100-0)

  • RECOMMENDATION:
    1. That, report PD-25-2021, regarding “Melissa Hill Inc. (STANPAC) Amending Site Plan Agreement”, dated March 8th, 2021 BE RECEIVED; and,

    2. That, a By-law be passed to authorize the Mayor and Clerk to sign an amending Site Plan Agreement with Melissa Hill Inc. (STANPAC) once all site plan details are substantially completed.

Planner I (Meghan Birbeck) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-26-2021 - Kenneth Jack Martin Zoning By-law Amendment

  • RECOMMENDATION:
    1. That, report PD-26-2021, regarding “Kenneth Martin Zoning By-law Amendment File No. 1601-001-21”, dated March 8th 2021, be RECEIVED; and,

    2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,

    3. That, an application for Zoning By-law Amendment 1601-001-21 submitted by Kenneth Martin and a corresponding Zoning By-law be APPROVED and passed; and,

    4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period.

Planner II (Madyson Etzl) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-23-2021 - William and Cathleen Vitucci Zoning By-law Amendment (File No. 1601-002-21)

  • RECOMMENDATION:
    1. That, report PD-23-2021, regarding “William and Cathleen Vitucci Zoning By-law Amendment File No. 1601-002-21”, dated March 8th 2021, be RECEIVED; and,
    2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,

    3. That, an application for Zoning By-law Amendment 1601-002-21 submitted by William and Cathleen Vitucci and a corresponding Zoning By-law be APPROVED and passed; and,

    4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period

By-law Enforcement Officer (Tiana Dominick) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-31-2021 - Approval of new prohibited parking signage to control and regulate parking and vehicular traffic at Colver Street/Wade Road, Colver Street/Barbara Street, and Smithville Public School.

  • RECOMMENDATION:
    1. That, Report PD-31-2021-, regarding “Recommandation Report - Approval of new prohibited parking signage to control and regulate parking and vehicular traffic at Colver Street/Wade Road, Colver Street/Barbara Street, and Smithville Public School”, dated March, 8, 2021, be RECEIVED; and,
    2. That, the proposed signage found in attachment 1 of this report be approved and installed; and,
    3. That, By-law 89-2000 be amended by adding to Schedule ‘C’ a new restriction as identified on the attached Schedule “C”. And that the second attachment to this by-law represents the newly consolidated Schedule ‘C’ to insert into 89-2000.

Chief Building Official (John Schonewille) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-33-2021 - Building Fees By-law Review

  • RECOMMENDATION:
    1. That, Report PD-33-2021 regarding “Recommendation Report, Building Fees By-law Review” dated March 8th, 2021, be RECEIVED, and;

    2. That, a public meeting be held for the purposes of presenting up to an fifteen percent (15%) increase in Building fees, prior to the passage of a new by-law.

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-22-2021 – Naming of Regional Road 14 from Canborough Street to the Twenty Road Intersection, as Townline Road

  • RECOMMENDATION:
    1. That, Report PD-22- 2021, regarding “Recommendation Report, Naming of Regional Road 14 from Canborough Street to the Twenty Road Intersection, as Townline Road”, dated March 8th, 2021, be RECEIVED; and,
    2. That, Committee and Council commit to the name “Townline Road” such that staff may order sign blades and notify property owners; and,

    3. That, a By-law be passed to name the street identified in Schedule A “Towline Road”, but that such By-law not take effect until sign blades have been installed; and,

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-30-2021 – Proposal to Commence Street Naming Consultation Process for Griffin Street North and Griffin Street South, Regional Road 14.

  • RECOMMENDATION:
    1. That, Report PD-30- 2021, regarding “Recommendation Report, Proposal to Commence Street Naming Consultation Process for Griffin Street North and Griffin Street South, Regional Road 14”, dated March 8th, 2021, be RECEIVED; and,
    2. That, staff be authorized to commence the street naming notification and consultation process.

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-27-2021 – Requirement of Encroachment Agreement needed for Existing Building Encroachment at 104 McMurchie Lane

  • RECOMMENDATION:
    1. That, Report PD-27-2021, regarding “Recommendation Report, Requirement of Encroachment Agreement needed for Existing Building Encroachment at 104 McMurchie Lane” dated March 8th, 2021, be RECEIVED; and,

    2. That, a by-law be passed to authorize the Mayor and Clerk to sign an encroachment agreement to recognize the existing encroachment on Part 2, 30R13451 being Part of Lot 23, Plan M-92.

Director of Planning & Building (Brian Treble)
Re:  Gypsy Moth Update
VERBAL UPDATE

Director of Planning & Building (Brian Treble)
Re:  Development Charge By-law LPAT Update
VERBAL UPDATE

Director of Planning & Building (Brian Treble)
Re:  Sandra Gibson LPAT Update
VERBAL UPDATE

Councillor Jonker
Re:  Regional Municipality of Niagara - Police Service Board - Medical Cannabis Grow Operations - Public Safety Concerns

  • RECOMMENDATION:
    1. That the correspondence received from the Regional Municipality of Niagara Police Services Board regarding Medical Cannabis Grow Operations - Public Safety Concerns attached as Appedix A; be received and supported, and;
    2. That, copy of this resolution be forwarded to Niagara's MPs, MPPs and Niagara's 12 local municipalities.

Members of Committee
Re: Other Business Matters of an Informative Nature

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

No Item Selected