TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS/RECREATION/ARENA COMMITTEE 
AGENDA 

MEETING NO. SEVEN
, Immediately following the Administration/Finance/Fire Committee Meeting
Township Administration Building
318 Canborough Street, Smithville, Ontario

​** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**
Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing jscime@westlincoln.ca by September 20, 2021 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.


Prior to commencing with the Public Works/Recreation/Arena Committee meeting agenda, Chair Harold Jonker made the following announcements:

  1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber are not open to the public to attend Standing Committee and Council meetings until further notice.
  2. The public could submit comments for matters that are on the agenda to jscime@westlincoln.ca before 4:30 pm today. Any comments submitted would be read into the public record and would be considered as public information.
  3. This evening's meeting was being recorded and will be available on the Township’s website within 48 hours of tonight's meeting.

On behalf of the Members of Council and staff, we wish to acknowledge this land on which the Township of West Lincoln operates. The land on which we gather is the traditional territory of the Haudenosaunee and Anishinaabeg peoples and is still home to many indigenous people today. We are grateful to have the opportunity to work here today and to follow the Haudenosaunee system of blending laws and values and the Anishinaabe beliefs to strive to live in harmony and balance throughout the Municipality. We acknowledge that we are all treaty people and accept our responsibility to honour all our relations.

There are no appointments/presentations.

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply). A response may not be provided and the matter may be referred to staff.

The Chair is to inquire if there were any members of the public who were in attendance virtually on the ZOOM meeting call that wished to address a specific item on tonight's agenda as permitted by Section 10.13(5) of the Procedural By-law. If so, please raise your hand in the ZOOM options or unmute yourself and advise that you wish to speak.

The Chair will ask the Clerk if she had received an email or correspondence from a member of the public prior to 4:30 p.m. today, that wished to provide comments to any items on the agenda as permitted by Section 10.13(5) of the Procedural By-law.

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

Bev Packham, West Lincoln Christmas Parade Committee
Re:  Resignation 

  • RECOMMENDATION:
    1. That, the email received on September 7, 2021 from Bev Packham advising of her resignation from the West Lincoln Christmas Parade Committee be received with regrets; and,
    2. That, By-law 2020-95 be repealed and that a new by-law be presented at the September 27, 2021 Council Meeting to remove Bev Packham from Schedule G (West Lincoln Christmas Parade Committee) of By-law 2018-114  

Manager of Operations (Steve McGean) & Director of Public Works & Recreation (Mike DiPaolo)
Re: Recommendation Report PW-18-2021 - 2021 Hot Mix Spot Repair Authorization

  • RECOMMENDATION:
    1. That, Report PW-18-2021, re: 2021 Hot Mix Spot Repair Tender Authorization dated September 20th, 2021 be received; and,
    2. That, Council accept the tender submission by Griffin Construction for the paving of spot repairs, in the amount of $134,552.50 (plus HST); and,
    3. That, Council approve the project budget in the total amount of $167,552.50; and,
    4. That, a By-Law be passed to authorize the Mayor and Clerk to enter into an agreement with Griffin Construction.

Director of Public Works & Recreation (Mike DiPaolo)
Re: Recommendation Report PW-19-2021 - Approved Roster List for Wind Project Tree Replacement Program

  • RECOMMENDATION:
    1. THAT, Report PW-19-2021; re: Approved Roster List for Wind Project Tree Replacement Program dated September 20, 2021, be received, and
    2. THAT, the following firms be approved to supply and install trees as part of this project: B.A. Loney Services Inc.; CSL Group Limited; Division 2 Contracting Limited; Earthgen International Ltd., and
    3. THAT, Council authorizes staff to enter and execute purchase orders to the recommended firms up to a total upset limit of $624,000.

Bob Denison (Manager of Parks, Recreation & Facilities) & Director of Public Works & Recreation (Mike DiPaolo)
Re: Recommendation Report REC-10-2021 - Dennis Drive Playground Request For Proposal (RFP) Authorization

  • RECOMMENDATION:
    1. THAT, Report REC-10-2021, re: Dennis Drive Playground Request For Proposal (RFP) Authorization, dated September 20, 2021 be received; and,
    2. THAT, Council awards the RFP submission by Play Power in the total amount of $123,784.68 (plus HST); and,
    3. THAT, a By-Law be passed to authorize the Mayor and Clerk to enter into an agreement with Play Power.

Members of Council
Re: Other Business Items of an Informative Nature

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

There are no confidential matters.

The Chair declared the meeting adjourned at the hour of [time]