TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE 
AGENDA 

MEETING NO. FIVE

Monday, May 16, 2022 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC:
Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee or Council meetings until further notice.
** Virtual Attendance & Participation:
Members of the public who wish to participate by providing oral comments for matters that are on the agenda must attend the virtual meeting by obtaining a Zoom invite in advance by emailing [e-mail] by May 16, 2022 before 4:30p.m.Those who wish to observe the meeting may view the meetings livestream which can be found on the Council and Committee Calendar on the Township’s website.

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1.

CHAIR - Councillor Jason Trombetta 

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will make the following announcements:

1.    Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2.    The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3.    This meeting will be livestreamed as well as recorded and will be available on the Township’s website following the meeting.

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-ee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments/presentations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply). A response may not be provided and the matter may be referred to staff.

1. The Chair to inquire if the IT Manager was aware if there were any members of the public who were in attendance virtually on the Zoom meeting call who wished to address a specific item on tonight's Administration/Finance/Fire Committee agenda, as permitted under Section 6.7 of the Procedural By-law.
2. The Chair to inquire if the Clerk had received any emails or correspondence from a member of the public prior to 4:30 p.m. today who wished to address a specific item on tonight's Administration/Finance/Fire Committee agenda, as permitted under Section 6.7 of the Procedural By-law.

7.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1

ITEM 32-22

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

  1. Items 1, 2 and 3 be and are hereby received for information

  with the exception of Item #(s)_____________

1.

Information Report T-12-2022 - Financial Update as of April 30, 2022

2.

Information Report WFLD-06-2022 - Monthly Update April 2022

3.

Information Report CAO-02-2022 - Disconnecting from Work Policy

8.

COMMUNICATIONS

8.1

ITEM A33-22

Anita Philpott, Secretary/Treasurer, West Niagara  Agricultural Society
Re:  2022 West Niagara Fair be designated as a “Community Festival” in order to obtain a Special Events Permit from the Ontario Alcohol & Gaming Commission

• RECOMMENDATION:
  1. That, the correspondence from Anita Philpott, Secretary/Treasurer, of the West Niagara  Agricultural Society, dated April 28, 2022 requesting that the 2022 West Niagara Fair be designated as a “Community Festival” in order to obtain a Special Events Permit from the Ontario Alcohol & Gaming Commission, be received; and,
  2. That, the Council of the Corporation of the Township of West Lincoln hereby designate the 2022 West Niagara Fair as a “Community Festival of Municipal Significance” in accordance with the Liquor License Act of Ontario and the Alcohol and Gaming Commission of Ontario, which festival is to be held from Friday, September 9th to and including Sunday, September 11th, 2022, at the West Niagara Agricultural Centre, 7402 Mud Street, Grassie.

9.

STAFF REPORTS

9.1

ITEM A34-22

Director of Legislative Services/Clerk (Joanne Scime)
Re:  Recommendation Report C-02-2022 - Restricted Acts of Council (Lame Duck Periods): Period 1) From August 19, 2022 and October 24, 2022 and; Period 2) from October 24th, 2022 to November 14th, 2022)

• RECOMMENDATION:
  1. That, Recommendation Report C-02-2022, regarding “Restricted Acts of Council (Lame Duck Periods) Period 1) From August 19, 2022 and October 24, 2022 and; Period 2) from October 24th, 2022 to November 14th, 2022”, dated May 16, 2022, be received; and,
  2. That, notwithstanding the provisions of the Township's Tendering and Purchasing Policy and Delegation of Powers and Duties Policy, Council adopt the attached draft By-law which delegates authority to the Chief Administrative Officer (CAO), for a specific time period, as outlined in Section 275 of the Municipal Act.

9.2

ITEM A35-22

Director of of Legislative Services/Clerk (Joanne Scime)
Re:  Recommendation Report C-03-22 - Inaugural Meeting of Council Procedural By-law Amendment

• RECOMMENDATION:
  1. That, Recommendation Report No. C-03-2022 regarding “Inaugural Meeting of Council Procedural By-law Amendment”, dated May 16, 2022, be received for information; and,
  2. That, Section 2.1 (Inaugural Meeting) of the Township of West Lincoln’s Procedural By-law 2013-58 (as amended), be further amended to set a date, time and location for the Inaugural Meeting of Council as provided in Schedule “A” to this report; and,
  3. That, the 2022 Inaugural Meeting of Council be held on Monday, November 21, 2022 at the West Lincoln Community Centre commencing at 7 p.m.

9.3

ITEM 36-22

Fire Chief/CEMC (Dennis Fisher)
Re:  Recommendation Report WLFD-07-2022 - New Fire Station # 2 Tender Report

• RECOMMENDATION:
  1. That, Recommendation Report WLFD-07-2022 Re: New Fire Station # 2 Tender Report, dated May 16, 2022 be accepted; and,
  2. That the tender be awarded to Niacon Construction in the amount of $3,456,590.00; (excluding HST); and,
  3. That, Council approve a total budget of $3,950,000 for the replacement of Fire Station #2; and,
  4. That, Council approve Budget Amendment BA2022-04 for $1,250,000 as outlined in this report; and,
  5. That a bylaw be adopted to authorize the Mayor and Clerk to sign an agreement with Niacon Construction for the construction of New Fire Station # 2 in the amount of $3,456,590.00 (excluding HST).

9.4

ITEM 37-22

Director of Finance and Treasurer (Donna DeFillippis)
Re:  Recommendation Report T-13-2022 - Development Charges Interest Policy under Sections 26.1 and 26.2 of the Development Charges Act

• RECOMMENDATION:
  1. That, Recommendation Report T-13-2022 regarding “Development Charges Interest Policy under Sections 26.1 and 26.2 of the Development Charges Act”, dated May 16, 2022, be received; and,
  2. That, “Interest Policy under Sections 26.1 and 26.2 of the Development Charges Act”, as attached as Appendix A to this report be approved; and,
  3. That, a $400 administrative fee for payment defaults under Section 26.1 of the Development Charges Act be approved; and,
  4. That, By-Law 2002-115 be updated to include the $400 administrative fee for payment defaults under Section 26.1 of the Development Charges Act.

10.

OTHER BUSINESS

10.1

ITEM A38-22

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.2

ITEM A39-22

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair to declare the meeting adjourned at the hour of [time]