THE CORPORATION OF THE TOWNSHIP OF WEST LINCOLN
COUNCIL AGENDA

MEETING NO. TEN

Tuesday, May 23, 2023 at 6:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

SINGING OF "O CANADA" - Cairn Christian School

Prior to commencing with the Council agenda, Mayor Ganann will read the following announcements:

1. Comments from the public for a matter that is on the agenda may be provided in person by attending the meeting and advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. For those individuals that are unable to attend the meeting in person, you may submit comments for matters that are on the agenda by either (1) emailing [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record OR (2) by contacting the Clerk's Department to request a Zoom Link to attend the meeting virtually.
3. This meeting will be livestreamed. The link to watch the meeting live can be found on the Township's website by selecting the "Township Office" tab at the top of the website, then clicking the Council or Standing Committee meetings tab and scroll down the meeting list to find the link.
4. This meeting will be recorded and will be available to view by clicking the meeting video link found on the Township's website within 48 hours after the meeting unless otherwise noted.

2.

LAND ACKNOWLEDGEMENT STATEMENT

Mayor Ganann will read the following statement:

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

OPENING PETITION - Councillor William Reilly 

4.

CHANGE IN ORDER OF ITEMS ON AGENDA

5.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Requests to address items on the agenda are restricted to specific items as follows per Section 6.7 of the Procedural By-law:
6.7 Public Comment at Council
There shall be no comments from the public permitted at Council unless:
(a) a specific appointment has been scheduled; or,
(b) an item is included under the “Other Business” or “Communications” or “Appointments” section of the agenda and relates to a matter which would normally be dealt with at Committee.

1. The Mayor to inquire if the IT Help Desk Analyst was aware if there were any members of the public who were in attendance virtually on the Zoom meeting call who wished to address a specific item on tonight's Council agenda, as permitted under Section 6.7 of the Procedural By-law.
2. The Mayor to inquire if the Director of Legislative Services/Clerk had received any emails or correspondence from a member of the public prior to 4:30 p.m. today who wished to address a specific item on tonight's Council agenda, as permitted under Section 6.7 of the Procedural By-law.
3. The Mayor to inquire if there were anyone present at this evening's meeting who wished to address a specific item on tonight's Council agenda, as permitted under Section 6.7 of the Procedural By-law. 

7.

APPOINTMENTS/PRESENTATIONS

There are no appointments/presentations.

8.

REGIONAL COUNCILLOR’S REMARKS

9.

CONFIRMATION OF MINUTES

9.1

Council Minutes - Regular

Re:  April 24, 2023

• Moved By Councillor Terry Bell

  That, the minutes of the April 24, 2023 regular Council meeting be accepted.

9.2

Council Minutes - Special

Re:  April 26, 2023 
Confidential Minutes Under Separate Cover

• Moved By Councillor Shelley Bradaric
  1. That, the minutes of the open session portion of the April 26, 2023 special Council meeting be accepted; and,
  2. That, the confidential minutes relating to the closed session portion of the April 26, 2023 special Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act.

9.3

Council Minutes - Special

Re:  May 1, 2023 
Confidential Minutes Under Separate Cover

• Moved By Councillor Joann Chechalk
  1. That, the minutes of the open session portion of the May 1, 2023 special Council meeting be accepted; and,
  2. That, the confidential minutes relating to the closed session portion of the May 1, 2023 special Council meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with exemptions provided Section 239 of the Municipal Act.

9.4

Public Meeting Under the Planning Act

Minutes - May 8, 2023 

• Moved By Councillor Mike Rehner

  That, the minutes of the public meeting held on May 8, 2023 under Sections 17 and 34 of the Planning Act, with respect to:

  1. Zoning By-law Amendment - 5623 Twenty Mile Road (9109072 Canada Inc.)
  2. Official Plan Amendment - Proposed Township Official Plan Amendment No. 65 be accepted.

10.

COMMUNICATIONS

10.1

Pride Month 2023

Re:  Recognition Resolution for Township of West Lincoln

• Moved By Councillor William Reilly

  WHEREAS the Month of June is Pride Month in the Region of Niagara and around the globe; and

  WHEREAS Municipalities across the Region will be holding a variety of Pride commemorations throughout the month of June, commencing with the raising of the Pride Flag on Monday, May 29, 2023; and

  WHEREAS we recognize that public representation is extremely valuable and is an important way to help all people, and especially marginalized communities, feel safe, welcomed, supported and valued; and

  WHEREAS we are committed to fostering a diverse and inclusive community, where hatred and discrimination are not welcome;

  NOW THEREFORE BE IT RESOLVED that the Township of West Lincoln Council acknowledge June as Pride Month and encourage the West Lincoln community to unite in support of Pride and all of its members.

  FURTHER that the Township of West Lincoln Council endorse the following Pride initiatives in West Lincoln:

  1. The Township raising of the Progress Pride Flag on Monday, May 29; and
  2. The sharing of information related to Pride Month in Niagara on all Township social media accounts; and
  3. The various Pride events and community engagement opportunities organized by and held at the West Lincoln Public Library from May 29, and lasting until end of day June 30.

11.

MAYOR’S REMARKS

12.

REPORT OF COMMITTEE

12.1

Planning/Building/Environmental Committee 

Re:  Minutes - May 8, 2023
Confidential Minutes Under Separate Cover

• Moved By Councillor William Reilly
  1. That, the minutes of the open session portion of the May 8, 2023 Planning/Building/ Environmental Committee meeting, be accepted, and the recommendations contained therein, be approved; with the exception of Item#(s)______________________; and,
  2. That, the confidential minutes relating to the closed session portion of the May 8, 2023 Planning/Building/Environmental Committee meeting be accepted; and that the minutes remain confidential and restricted from public disclosure in accordance with Section 239 of the Municipal Act.

13.

RECONSIDERATION

(“Definition”) This section is for a Member of Council to introduce a motion to reconsider action taken at this Council Meeting or the previous regular Council meeting. A motion to reconsider must be made by a Council Member who voted in the majority on the matter to be reconsidered. The Chair may rule that a motion to reconsider will be dealt with at the next following Council Meeting if for some reason it cannot be dealt with at this meeting.

14.

NOTICE OF MOTION TO RESCIND

(“Definition”) This section is for Council Members to serve notice of intent to introduce a motion to rescind action taken previously by Council. Notice served at this meeting will be for a motion to rescind at the next regular meeting.

15.

OTHER BUSINESS

15.1

Consent Agenda Items

• Moved By Councillor Jason Trombetta

  That, Council hereby approves the following Consent Agenda Items:

  1.  Items 1,2,3,4,5,6 and 7 be and are hereby received for information, and;
  2.  Item 8 be and is hereby received and the recommendations contained therein be adopted.

1.

Mayor's Youth Advisory Committee - Minutes of April 5, 2023

2.

West Lincoln Santa Claus Parade Committee - Minutes of January 25, 2023

3.

West Lincoln Santa Claus Parade Committee - Minutes February 1, 2023

4.

West Lincoln Santa Claus Parade Committee - April 5, 2023

5.

Information Report T-11-2023 - Financial Update as of April 30, 2023

6.

Information Report PW-14-2023 - St. Ann’s Road Reconstruction Municipal Class Environmental Assessment Study (EA Study) Completion

7.

Information Report WLFD-07-2023 - Monthly Update April 2023

8.

Recommendation Report T-10-2023 - 2023 Tax Rate By-Law

15.2

TABLED ITEM (March 28, 2022 Council Meeting)

Director of Planning & Building (Brian Treble)
Re: Recommendation Report No. PD-36-2022 - Smithville Landowners
Group request for support of Minister’s Zoning Order (MZO)

15.3

Director of Finance/Treasurer (Donna DeFilippis)

Re:  Information Report T-12-2023 - 2023 Long Term Borrowing Update

• Moved By Councillor Joann Chechalk

  That, Information Report T-12-2023, regarding the “2023 Long Term Borrowing Update”, dated May 23, 2023, be received.

15.4

Manager of Parks, Recreation, & Facilities (Bob Denison) and Director of Public Works & Recreation (Mike DiPaola)

Re:  Recommendation Report Rec-04-2023 - Leisureplex Ball Diamonds – Award of LED Lighting Upgrades

• Moved By Councillor Terry Bell
  1. THAT, Recommendation Report REC-04-2023, re: “Leisureplex Ball Diamonds – Award of LED Lighting Upgrades”, dated May 23, 2023 be received; and,
  2. THAT, Council accepts and awards the proposal submitted by Conrad Lighting Solutions in the amount $222,000.00 (excluding HST); and,
  3. THAT, Council approve a 10% contingency amount of $22,000.00 for this project; and,
  4. THAT, the total estimated project cost of $250,000.00 be approved; and,
  5. THAT, a by-law be passed to authorize the Mayor and Clerk to enter into an agreement with Conrad Lighting Solutions.

15.5

Coordinator of Engineering Services (Jennifer Bernard) and Director of Public Works & Recreation (Mike DiPaola)

Re:  Recommendation Report PW-15-2023 - 1989 Abingdon Road – Land Purchase for Road Allowance

• Moved By Councillor Shelley Bradaric
  1. That Recommendation Report, PW-15-2023, regarding “1989 Abingdon Road – Land Purchase for Road Allowance,” dated May 23, 2023, BE RECEIVED; and,
  2. That, a By-law be passed to authorize the Mayor and Clerk to sign an agreement for the purchase of Part 2 of Reference Plan No. 30R-15980, on the southeast corner of Abingdon Road and Concession 5 Road; and,
  3. That, once the lands have been transferred to the Township of West Lincoln, a by-law be passed to declare Part 2 on Reference Plan No. 30R-15980, on the southeast corner of Abingdon Road and Concession 5 Road, as Public Highway.

15.6

Members of Council

Re: Council Remarks

16.

NEW ITEMS OF BUSINESS

NOTE: Only for items that require immediate attention/direction from Council and must first approve a motion to introduce a new item of business.

17.

BY-LAWS

• Moved By Councillor Mike Rehner
  1. That, leave be granted to introduce By-law #s 2023-35, 2023-36, 2023-37, and 2023-38, and that the same shall be considered to have been read a first, second, and third time with one reading, and are hereby adopted; and,
  2. That, the Mayor and Clerk be and are hereby authorized to sign and affix the Corporate Seal thereto, any rule of this Council to the contrary notwithstanding.

17.1

BY-LAW 2023-35

A By-law to confirm the proceedings of the Council of the Corporation of the Township of West Lincoln at its regular meeting held on the 24th day of April, 2023 and its special meeting held on 26th day of April, 2023 and May 1st, 2023.

17.2

BY-LAW 2023-36

A By-law to adopt the estimates for the year 2023 and to set the rates of taxation for the year 2023.

17.3

BY-LAW 2023-37

A By-law to authorize the Mayor and Clerk to sign an agreement for purchase of a triangular parcel of land on the southeast corner of Abingdon Road and Concession 5 Road, being part 2 on a reference plan 30R-15980, in the former Township of Caistor, now Township of West Lincoln, Regional Municipality of Niagara.

17.4

BY-LAW 2023-38

A By-law to authorize an agreement between the corporation of the Township of West Lincoln and Conrad Lighting Solutions for Leisureplex ball diamonds - Award of LED lighting upgrades.

18.

CONFIDENTIAL MATTERS

There are no confidential matters.

19.

ADJOURNMENT

The Mayor to declare this meeting adjourned at the hour of __________.