TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE ;
AGENDA ;

MEETING NO.

Monday, September 19, 2022 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

**NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee or Council meetings until further notice.
**Virtual Attendance & Participation: Members of the public who wish to participate by provide oral comments for matters that are on the agenda must attend the virtual meeting by obtaining a Zoom invite in advance by emailing [e-mail] by September 19, 2022 before 4:30p.m. Those who wish to observe the meeting may view the meetings livestream which can be found on the Council and Committee Calendar on the Township’s website.

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1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
2. The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. This meeting will be livestreamed as well as recorded and will be available on the Township’s website following the meeting.

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

7.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1

ITEM A54-22

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

  1. Items 1, 2 & 3 be and are hereby received and the recommendations contained therein be adopted
     with the exception of Items #(s)_____________

1.

Recommendation Report C-04-2022 - Joint Niagara Compliance Audit Committee – Updated Terms of Reference 2022-2026

2.

Recommendation Report C-06-2022 - Approval of the Multi-Year Accessibility Plan

3.

Recommendation Report CAO-04-2022 - Christmas Break Holiday Hours 2022

8.

COMMUNICATIONS

9.

STAFF REPORTS

9.1

ITEM A55-22

Acting Fire Chief/CEMC (Tim Hofsink)
Re:  Information Report WLFD-11-22 - Monthly Update - August 2022

• RECOMMENDATION:

  That, Information Report WLFD-11-2022 regarding “Monthly Update – August 2022”, dated September 19, 2022, be received for information purposes.

9.2

ITEM A56-22

Director of Finance/Treasurer (Donna DeFilippis)
Re:  Information Report T-24-2022 - Financial Update as of August 31, 2022

• RECOMMENDATION:

  That, Information Report T-24-2022, regarding the “Financial Update as of August 31, 2022”, be received for information.

9.3

ITEM A57-22

Director of Finance/Treasurer (Donna DeFilippis)
Re:  Information Report T-25-2022 - MyWESTLINCOLN Financial Portal

• RECOMMENDATION:

  That, Information Report T-25-2022, regarding the “MyWESTLINCOLN Financial Portal”, dated September 19, 2022, be received for information.

9.4

ITEM A58-22

Deputy Clerk (Jessica Dyson) & Director of Legislative Services/Clerk (Joanne Scime)
Re:  Recommendation Report C-05-2022 – Township of West Lincoln Citizen Recognition Program

• RECOMMENDATION:
  1. That, Recommendation Report C-05-2022 regarding “Township of West Lincoln Citizen Recognition Program”, dated September 19, 2022, be received; and,
  2. That, the Citizen Recognition Program Policy as attached as Schedule A to this report, as well as the Terms of Reference as attached as Schedule B to this report be approved; and,
  3. That, a subcommittee of Council consisting of three (3) members including the Mayor, be created at the start of the new Term of Council to assemble a Citizen Recognition Program Committee; and,
  4. That, the Citizen Recognition Program commence in 2023 with an award presentation programmed during a regular scheduled Council meeting in October with the exception of those years when a regular Municipal Election is being held with the award presentation being held at the September Council Meeting.

10.

OTHER BUSINESS

10.1

ITEM A59-22

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.2

ITEM A60-22

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT