TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA 

MEETING NO. SIX

Monday, November 09, 2020 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**

Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by November 9, 2020 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting, unless otherwise noted.

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1.

CHAIR - Councillor Cheryl Ganann

Prior to commencing with the Planning/Building/Environmental Committee meeting agenda, Chair Ganann noted the following:

1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further
2. The public may submit comments for matters that are on the agenda to before 4:30 on the day of the meeting. Comments submitted will be considered as public information and read into public record.
3. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting.

2.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

3.

PUBLIC MEETING(S)

Public Meeting under the Planning Act will commence at 6:30 p.m.

3.1

Official Plan Amendment

Re:  Township of West Lincoln - Draft Official Plan Amendment for Spring Creek Heights Secondary Plan (Draft Amendment No. 57) (Refer to Item P71-20 (2) Technical Report PD-144-2020)

4.

CHANGE IN ORDER OF ITEMS ON AGENDA

5.

APPOINTMENTS

5.1

Item P69-20

Steve Wever & Richard Vandezande, Urban Boundary Expansion Planning Consultants
Re: Smithville Master Community Plan - Intensification & Greenfield Density Analysis 
POWERPOINT PRESENTATION

5.2

ITEM P70-20

Meghan Birbeck, Planner I
Re:  Township of West Lincoln's Plan to Mitigate Environmental Impacts
POWERPOINT PRESENTATION TO BE PROVIDED AT MEETING
(Refer to Item P73-20 - Recommendation Report CAO-08-2020)

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

Chair to inquire if there are any members of the public present who wish to address any items on the Planning/Building/Environmental Committee agenda.

7.

CONSENT AGENDA ITEMS

All items listed below are considered to be routine and non-controversial and can be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items. 

7.1

ITEM P71-20

CONSENT AGENDA ITEMS:

• RECOMMENDATION:

  That the Planning/Building/Environmental Committee hereby approves the following Consent Agenda items:

  1. Items 1 and 2 be are hereby received for information; and,
  2. Item 3 be and is hereby received and the recommendations within be adopted with exception of Item No.(s)_______________________________________.

1.

Information Report No. PD-148-2020 - Infill & Intensification in West Lincoln

2.

Technical Report No. PD-144-2020 - DRAFT Official Plan Amendment for Spring Creek Heights Secondary Plan (DRAFT Amendment No. 57)

3.

Recommendation Report No. PD-149-2020 - Front Ending Agreement – R.V.L Contracting Inc.

8.

COMMUNICATIONS

8.1

ITEM P72-20

Tony Miele, The Smithville Landowners Group
Re:  Formal request to the Township of West Lincoln and the Regional Municipality of Niagara to remove the existing By-Pass alignment and its registration on title in the Town of Smithville as it currently exists.

• RECOMMENDATION:
  1. That, correspondence dated October 15, 2020 regarding "Formal request to the Township of West Lincoln and the Regional Municipality of Niagara to remove the existing By-Pass alignment and its registration on title in the Town of Smithville as it currently exists" be received; and,
  2. That, the correspondence noted above be referred to the December 7, 2020 Council meeting.

9.

STAFF REPORTS

9.1

ITEM P73-20

Planner I (Meghan Birbeck) and CAO (Bev Hendry)
Re:  Recommendation Report No. CAO-08-20 – Township of West Lincoln’s Plan to Mitigate Environmental Impacts

• RECOMMENDATION:
  1. That, report CAO-08-2020, dated November 9, 2020 regarding the Township of West Lincoln’s “Plan to Mitigate Environmental Impacts,” be received; and,
  2. That, the “Plan to Mitigate Environmental Impacts” for 2020-2025 be endorsed by Council; and,
  3. That, Council direct Staff to publish, make available to the public and implement the Township’s Plan to Mitigate Environmental Impacts, 2020-2025.

9.2

ITEM P74-20

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-143-2020 - Establishment of “No Parking” Zone on Gateway Avenue

• RECOMMENDATION:
  1. That, Report PD-143-2020, regarding “Recommendation Report, Establishment of “No Parking” Zone on Gateway Avenue”, dated November 9^th, 2020, be RECEIVED; and,

  2. That, a by-law be passed to create a “No Parking” Zone on the South side of Gateway Avenue between South Grimsby Road 6 and Creekview Drive and that “No Parking” Signage be installed to enforce this by-law amendment.

9.3

ITEM P75-20

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-142-20 – Naming of Regional Road 14 from Canborough Street, Smithville, to the Intersection next to the former Mobros Horse Farm

• RECOMMENDATION:
  1. That, Report PD-142-2020, regarding “Recommendation Report, Naming of Regional Road 14 from Canborough Street, Smithville, to the Intersection next to the former Mobros Horse Farm”, dated November 9^th, 2020, be RECEIVED; and,

  2. That, Staff be authorized to start the consultation process with residents along this segment of road.

9.4

ITEM P76-20

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report PD-145-2020 - Naming of Regional Road 9 – York Road/Street 911 PERS Naming Process

• RECOMMENDATION:
  1. That, Report PD-145-2020, regarding “Recommendation Report, Recommendation Report, Naming of Regional Road 9 – York Road/Street, 911 PERS Naming Process”, dated November 9^th, 2020, be RECEIVED; and,

  2. That, Staff be authorized to commence the public consultation process on the preferred suffix of either, York Street or York Road.

10.

OTHER BUSINESS

10.1

ITEM P77-20

Director of Planning & Building (Brian Treble)
Re:  Memorandum - Appointment of Meghan Birbeck as Secretary-Treasurer of Committee of Adjustment

10.2

ITEM P78-20

Members of Committee
Re: Other Business Matters of an Informative Nature

11.

NEW BUSINESS

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

12.

CONFIDENTIAL MATTERS

That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:
  12.1 Township Solicitor (Thomas Richardson) and Director of Planning &
           Building (Brian Treble)
          Re:  Legal/Enforcement Matter - Natural Severance - Caistor Centre
          VERBAL UPDATE
          UNDER SEPARATE COVER
          Applicable closed session exemption(s):

  • • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  12.2 Township Solicitor (Thomas Richardson) and Director of Planning &
           Building (Brian Treble)
          Re:  Legal/Solicitor-Client Privilege - Helen Kszan LPAT
          VERBAL UPDATE
          UNDER SEPARATE COVER
          Applicable closed session exemption(s):

  • • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  12.3 Director of Planning & Building (Brian Treble)
          Re:  Legal/Solicitor-Client Privilege - Confidential Recommendation
          Report No. PD-147-20 - Building Demolition John Street, Caistorville
          UNDER SEPARATE COVER
          Applicable closed session exemption(s):

  • • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose
• RECOMMENDATION:

  That, this Committee meeting does now resume in open session at the hour of                   p.m.

12.1

ITEM P79-20

Township Solicitor (Thomas Richardson) and Director of Planning & Building (Brian Treble)
Re:  Legal/By-law Enforcement Matter - Natural Severance - Caistor Centre
VERBAL UPDATE
UNDER SEPARATE COVER

12.2

ITEM P80-20

Township Solicitor (Thomas Richardson) and Director of Planning & Building (Brian Treble)
Re:  Legal/Solicitor-Client Privilege - Helen Kszan LPAT
VERBAL UPDATE
UNDER SEPARATE COVER

12.3

ITEM P81-20

Re:  Legal/Solicitor-Client Privilege - Confidential Recommendation Report No. PD-147-20 - Building Demolition John Street, Caistorville
UNDER SEPARATE COVER

• RECOMMENDATION:
  1. That, Report PD-147-20, regarding “CONFIDENTIAL Recommendation Report, Building Demolition - John Street, Caistorville”, dated November 9^th, 2020, be RECEIVED; and,
  2. That, staff be and are hereby authorized to proceed as directed in closed session.
  3. That, staff report back with updates on this project, as required.

13.

ADJOURNMENT