TOWNSHIP OF WEST LINCOLN
PLANNING/BUILDING/ENVIRONMENTAL
COMMITTEE AGENDA 

MEETING NO. FOUR

Monday, September 14, 2020 at 6:30 P.m. - 10:00 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Council meetings until further notice.**

Submission of Public Comments/Virtual Attendance: The public may submit comments for matters that are on the agenda or request to attend the virtual meeting as "Attendees" by emailing [e-mail] by September 14, 2020 before 4:30 pm. Email comments submitted will be considered as public information and read into public record. The meeting will be recorded and available on the Township’s website within 48 hours of the meeting.

---

1.

CHAIR - Councillor Cheryl Ganann

Prior to commencing with the Planning/Building/Environmental Committee meeting agenda, Chair Ganann noted the following:

(1) Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.

(2) The public may submit comments for matters that are on the agenda to [e-mail] before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.

(3) The meeting will be recorded and available on the Township’s website within 48 hours of the meeting.

2.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

3.

PUBLIC MEETING(S) UNDER THE PLANNING ACT

Public meeting(s) under the Planning Act will commence at 6:30p.m. 

3.1

Official Plan Amendment & Zoning By-law Amendment - Former St. Martin Roman Catholic School Property

3.2

Official Plan Amendment & Zoning By-law Amendment - College Street Public School Property

3.3

Township of West Lincoln Zoning Housekeeping Amendments (File No. 1601-022-19)

Re:  Off Street Motor Vehicle Parking, Parking Space, Accessory Dwelling Units, Sign By-law, 9390 & 9392 Regional Road 65, 116 West Street (Smithville United Church & FORT), 6659 Regional Road 20 (Greek Community Centre)

4.

CHANGE IN ORDER OF ITEMS ON AGENDA

5.

APPOINTMENTS

There are no appointments.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE:  Section 10.13 (5) & (6) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.  A person who wishes to discuss a planning application or a matter that can be appealed, will be permitted to speak for ten (10) minutes.

NOTE: Chair to inquire if there are any members of the public present in the Zoom meeting who wish to address any items on the Planning/Building/Environmental Committee agenda.

7.

CONSENT AGENDA ITEMS

All items listed below are considered to be routine and non-controversial and can be approved by one resolution. There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items. 

7.1

ITEM P40-20

CONSENT AGENDA ITEMS:

• RECOMMENDATION:

  That the Planning/Building/Environmental Committee hereby approves the following Consent Agenda items:
  1. Item 1, 2 and 3 be and is hereby received for information; and,
  2. Items 4 and 5 are hereby received and the recommendations contained therein be adopted
  with exception if item No.(s)________________

1.

Information Report No. PD-109-2020 - Spring Creek Heights Secondary Plan Update

2.

Technical Report No. PD-112-2020 - Former School Sites (St. Martin & College St.) Land Use Plan - DRAFT Official Plan and Zoning By-Law Amendments

3.

Technical Report No. PD-120-2020 - Housekeeping Amendments to Zoning Bylaw 2017-70, as Amended (Round 3)

4.

Recommendation Report No. PD-118-2020 - Church Street – Road Closing By-law

5.

Recommendation Report No. PD-111-2020 - Partial Removal of Site Plan and Subdivision Agreement from St. Martins Lands File No. 2100-003

8.

COMMUNICATIONS

There are no communications.

9.

STAFF REPORTS

9.1

ITEM P41-20

Planner I (Alexa Cooper), Planner II (Madyson Etzl) and Director of Planning & Building (Brian Treble)
Re:  Information Report No. PD-110-2020 - Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe

• RECOMMENDATION:
  1. THAT, Report PD-110-2020 regarding “Proposed Amendment 1 to A Place to Grow: Growth Plan for the Greater Golden Horseshoe” dated September 14^th, 2020, be RECEIVED for information purposes.

9.2

ITEM P42-20

Director of Planning and Building (Brian Treble)
Re:  Information Report No. PD-116-2020 – Provincial Changes to Excess Soil Regulations and Relationship to Township Site Alteration By-law

• RECOMMENDATION:
  1. That, report PD-116-2020, regarding “Information Report, Provincial Changes to Excess Soil Regulations and Relationship to Township Site Alteration By-law”, dated September 14, 2020, BE RECEIVED for information purposes.

9.3

ITEM P43-20

Planner I (Alexa Cooper), Planner II (Gerrit Boerema) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-115-2020 - Local Road Policies - Request to begin Public Consultation Process

• RECOMMENDATION:
  1. That, Report PD-115-2020 regarding “Local Road Policies – Request to begin Public Consultation Process” dated September 14^th, 2020, be RECEIVED, and;

  2. THAT, Council direct Staff to begin the public consultation process for the proposed DRAFT policies.

9.4

ITEM P44-20

Planner II (Madyson Etzl) and Director of Planning and Building (Brian Treble)
Re:  Recommendation Report No. PD-105-2020 - Zoning By-law Amendment (Temporary Use By-law) Wrigley/Sims Garden Suite Application File No. 1601-004-20

• RECOMMENDATION:
  1. That, Report PD-105-2020, regarding “Zoning By-law Amendment (Temporary Use By-law) – Wrigley/Sims Garden Suite Application”, dated September 14th 2020, be APPROVED; and,

  2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,

  3. That, an application for a Temporary Zoning By-law Amendment 1601-002-20 submitted by Harold Wrigley and Debra Sims and a corresponding Zoning By-law be APPROVED and passed; and,

  4. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law amendment with the corresponding 20-day appeal period.

9.5

ITEM P45-20

Planner II (Madyson Etzl) and Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-106-2020 - Harold Wrigley and Debra Sims Site Plan (Garden Suite) Authorizing By-Law, File No. 2100-007-20

• RECOMMENDATION:
  1. That, report PD-106-2020, regarding “Harold Wrigley and Debra Sims Site Plan (Garden Suite)” Authorizing By-law for File No. 2100-007-20”, dated September 14^th 2020, BE RECEIVED; and,

  2. That, a bylaw be passed to authorize the Mayor and Clerk to sign a Site Plan Agreement with Harold Wrigley and Debra Sims and Canada Life (Mortgagee), once all site plan details are sorted out and substantially completed for implementation upon expiry of the Township’s Zoning By-Law appeal period.

9.6

ITEM P46-20

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-123-2020 - Removal of Holding Provision from 2935 S. G. Rd 18.

• RECOMMENDATION:
  1. That, Report PD-123-2020, regarding “Recommendation Report, Removal of Holding Provision from 2935 S. G. Rd 18”, dated September 14^th, 2020, be RECEIVED, and;
  2. That, a by-law be passed to remove the holding provision as found at attachment 3 to this report.

9.7

ITEM P47-20

Planning of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-121-2020 - Application to Remove the Holding Symbol (Phelps Homes Ltd. – Wade Road Lot) and Closure of File No. 1601-004-17

• RECOMMENDATION:
  1. That, Report PD-121-2020, regarding “Recommendation Report, Application to Remove the Holding Symbol (Phelps Homes Ltd. – Wade Road Lot) and Closure of File, File No. 1601-004-17”, dated September 14^th, 2020, be RECEIVED;
  2. That, file 1601-004-17 (application for removal of Holding Symbol) be and is hereby closed; and,
  3. That, the by-law, as ordered by LPAT, be and is hereby approved (attachment 5).

9.8

ITEM P48-20

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-122-2020 - Corco Property Holdings Inc (Steve Witt/Stanpac) - Site Plan and Site Plan Authorizing By-law - File No. 2100-008-20

• RECOMMENDATION:
  1. That, report PD-122-2020, regarding “Recommendation Report, Corco Property Holdings Inc (Steve Witt/Stanpac) - Site Plan and Site Plan Authorizing By-law - File No. 2100-008-20”, dated September 14, 2020, BE RECEIVED; and,

  2. That, the Mayor and Clerk be authorized to sign a Site Plan Agreement with Corco Properties Inc (Steve Witt/Stanpac), when all site plan details have been completed.

9.9

ITEM P49-20

Director of Planning & Building (Brian Treble)
Re:  Recommendation Report No. PD-117-2020 - Approval of Official Plan Amendment and Zoning By-law Amendment to Incorporate Winery, Brewery, and Special Occasion Policies and Regulations in the Township of West Lincoln Official Plan and Zoning By-law

• RECOMMENDATION:
  1. That, Report PD-117-2020, regarding “Recommendation Report, Approval of Official Plan Amendment and Zoning By-law Amendment to Incorporate Winery, Brewery, and Special Occasion Policies and Regulations in the Township of West Lincoln Official Plan and Zoning By-law” dated September 14^th, 2020, be RECEIVED; and,

  2. That, Section 34(17) of the Planning Act apply and that no further public meeting is required; and,

  3. That, Official Plan Amendment No. 55 (File No. 1701-004-19) and a corresponding implementation bylaw be APPROVED and passed; and,

  4. That staff be authorized to circulate the Notice of Decision on the approval of Official Plan Amendment No. 55 to the agencies and public to commence the 20 day appeal period as Regional Council approval is not required; and,

  5. That, Zoning By-law Amendment 1601-015-19 and a corresponding bylaw be APPROVED and passed; and,

  6. That, Staff be authorized to circulate the Notice of Decision for the Zoning By-law Amendment with the corresponding 20-day appeal period, with full force and effect occurring once Official Plan Amendment No 55 has been approved without appeal.

10.

OTHER BUSINESS

10.1

ITEM P50-20

Members of Committee
Re: Other Business Matters of an Informative Nature

11.

NEW BUSINESS

NOTE: Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business (Motion Required).

12.

CONFIDENTIAL MATTERS

• RECOMMENDATION:

  That, the next portion of this meeting be closed to the public to consider the following pursuant to Section 239(2) of the Municipal Act 2001:

  12.1 Director of Planning & Building (Brian Treble)
          Re: Legal/Enforcement Matter – Quarterly By-law Update
          REPORT TO BE PROVIDED AT MEETING
          Applicable closed session exemption(s):

  1. • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
     • the security of the property of the municipality or local board;
     • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  12.2 Director of Planning & Building (Brian Treble)
          Re:  Legal/Enforcement Matter - Natural Severance - Caistor Centre
          VERBAL UPDATE

          Applicable closed session exemption(s):

  1. • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
     • the security of the property of the municipality or local board;
     • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  12.3  Director of Planning & Building (Brian Treble)
           Re:  Legal/Solicitor-Client Privilege - Helen Kszan LPAT
           VERBAL UPDATE

           Applicable closed session exemption(s):

  1. • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
     • the security of the property of the municipality or local board;
     • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose

  12.4 Director of Planning & Building (Brian Treble)
          Re:  Confidential Information Report No. PD-119-20 - South Grimsby
          Road 21 – Site Plan Update - File No. 2100-012-19

          Applicable closed session exemption(s):

  • • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
    • the security of the property of the municipality or local board;
    • advice that is subject to Solicitor-client privilege, including communications necessary for that purpose
• RECOMMENDATION:

  That, this Committee meeting now resume in open session at the hour of _______p.m.

12.1

ITEM P51-20

Director of Planning & Building (Brian Treble)
Re: Legal/Enforcement Matter – Quarterly By-law Update
REPORT TO BE PROVIDED AT MEETING

12.2

ITEM P52-20

Director of Planning & Building (Brian Treble)
Re:  Legal/Enforcement Matter - Natural Severance - Caistor Centre
VERBAL UPDATE

12.3

ITEM P53-20

Director of Planning & Building (Brian Treble)
Re:  Legal/Solicitor-Client Privilege - Helen Kszan LPAT
VERBAL UPDATE

12.4

ITEM P54-20

Director of Planning & Building (Brian Treble)
Re:  Confidential Information Report No. PD-119-2020 - South Grimsby Road 21 - Site Plan Update - File No. 2100-012-19

• RECOMMENDATION:
  1. That, Report No. PD-119-2020, dated September 14, 2020, relating to Confidential Information Report - South Grimsby Rd 21 - Site Plan Update File No. 2100-012-19, BE RECEIVED; and,
  2. That, Staff report back as required to keep Committee and Council informed on the matter.

13.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of _______.