TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE 
AGENDA 

MEETING NO. FOUR
-
Township Administration Building
318 Canborough Street, Smithville, Ontario

** NOTE TO MEMBERS OF THE PUBLIC: Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee or Council meetings until further notice.
** Virtual Attendance & Participation: Members of the public who wish to participate by providing oral comments for matters that are on the agenda must attend the virtual meeting by obtaining a Zoom invite in advance by emailing jscime@westlincoln.ca by April 19, 2022 before 4:30p.m. Those who wish to observe the meeting may view the meetings livestream which can be found on the Council and Committee Calendar on the Township’s website.**

1.
CHAIR - Councillor Jason Trombetta
 

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

  1. Due to efforts to contain the spread of COVID-19 and to protect all individuals, the Council Chamber will not be open to the public to attend Standing Committee and Council meetings until further notice.
  2. The public may submit comments for matters that are on the agenda to jscime@westlincoln.ca before 4:30 pm. on the day of the meeting. Comments submitted will be considered as public information and read into public record.
  3. This meeting is being livestreamed as well as it is recorded and will be available on the Township’s website.

2.
LAND ACKNOWLEDGEMENT STATEMENT
 

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no- SHOW-ee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.
CHANGE IN ORDER OF ITEMS ON AGENDA
 

4.
DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST
 

5.
APPOINTMENTS
 

5.1
ITEM A25-22
 

Dylan Pilot, Beaver Scout
Re:  Creation of a West Lincoln Citizen of the Year Award and Youth Citizen of the Year Award
POWERPOINT PRESENTATION ATTACHED

  • RECOMMENDATION:
    1. That, the Township of West Lincoln Council support, in principle, a Citizen of the Year (COY) and Youth Citizen of the Year (YCOY) Program; and,
    2. That, Dylan Pilot's COY & YCOY program presentation be referred to staff; and,
    3. That, staff be hereby directed to investigate a West Lincoln Citizen of the Year (COY) & Youth Citizen of the Year (YCOY) program commencing in the Fall of 2022; and,
    4. That, staff provide a recommendation at a future Standing Committee or Council meeting prior to the Fall of 2022.

5.2
ITEM A26-22
 

Nimit Sawhney, Cybersecurity Expert and CEO, Jesse Andrews, Account Manager, Richard Catahan, General Manager, Ernest Nieto, Senior Project Manager - Voatz Canada,
Re:  Internet Voting as an Alternative Voting Methods for the Township's 2022 Municipal and School Board Election
POWERPOINT PRESENTATION ATTACHED
(Refer to Item A28-22 - Recommendation Report No. C-01-2022)

6.
REQUEST TO ADDRESS ITEMS ON THE AGENDA
 

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.


1.    The Chair to inquire if the IT Manager was aware if there were any members of the public who were in attendance virtually on the Zoom meeting call who wished to address a specific item on tonight's Administration/Finance/Fire Committee agenda, as permitted under Section 6.7 of the Procedural By-law.

2.    The Chair to inquire if the Clerk had received any emails or correspondence from a member of the public prior to 4:30 p.m. today who wished to address a specific item on tonight's Administration/ Finance/Fire Committee agenda, as permitted under Section 6.7 of the Procedural By-law.

7.
CONSENT AGENDA ITEMS
 

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1
ITEM A27-22
 

CONSENT AGENDA ITEMS

  • RECOMMENDATION:

    That the Administration/Finance/Fire Committee hereby approves the following Consent Agenda Items:

    1. Items 1 and 2 be and are hereby received for information; and,
    2. Item 3 be and is hereby received and the recommendations contained therein be adopted

    with the exception of Items #(s)_____________

8.
COMMUNICATIONS
 

There are no communications.

9.
STAFF REPORTS
 

9.1
ITEM A28-22
 

Deputy Clerk (Jessica Dyson) & Clerk (Joanne Scime)
Re:  Recommendation Report C-01-2022 - 2022 Municipal and School Board Election – Alternative Voting Methods
DEFERRED FROM THE MARCH 14, 2022 ADMINISTRATION/FINANCE/FIRE COMMITTEE MEETING

  • RECOMMENDATION:
    1. That, Recommendation Report No. C-01-2022 regarding 2022 Municipal and School Board Election – Alternative Voting Methods, dated March 14, 2022, be received for information; and,
    2. That, the Clerk be directed to proceed with the conduct of 2022 Municipal and School Board Elections including the use of optical scan vote tabulators and, during the advance voting period, internet voting; and,
    3. That, Council accept the proposal from Voatz Canada Ltd. for the provision of internet voting services as outlined in this report; and,
    4. That, a by-law authorizing the use of alternative voting methods and advance voting period in the 2022 Municipal and School Board Elections be presented to Council for ratification.

10.
OTHER BUSINESS
 

10.1
ITEM A29-22
 

Councillor Harold Jonker
Re:  Township of West Lincoln COVID-19 Vaccination Policy
FOR DISCUSSION 

10.2
ITEM A30-22
 

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.3
ITEM A31-22
 

Members of Council
Re: Other Business Items of an Informative Nature

11.
NEW BUSINESS
 

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.
CONFIDENTIAL MATTERS
 

There are no confidential matters.

13.
ADJOURNMENT
 

The Chair to declare the meeting adjourned at the hour of [time]

No Item Selected