TOWNSHIP OF WEST LINCOLN
ADMINISTRATION/FINANCE/FIRE COMMITTEE
AGENDA

MEETING NO. SEVEN

Monday, October 21, 2024 at 6:30 P.m. - 7:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Jason Trombetta

Prior to commencing with the Administration/Finance/Fire Committee meeting agenda, Chair Trombetta will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

5.1

Byron Tan, Watson and Associates Economists Ltd.

Re:  Township of West Lincoln 2024 Development Charges 
POWERPOINT PRESENTATION 

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Administration/Finance/Fire Committee agenda.

7.

CONSENT AGENDA ITEMS

7.1

ITEM A42-24

There are no Consent Agenda Items.

• RECOMMENDATION:

8.

COMMUNICATIONS

8.1

ITEM A43-24

Danielle Stoyls, West Lincoln Heritage Committee 
Re:  The West Lincoln Heritage Committee

• RECOMMENDATION:

  That, the notice of resignation received on September 26, 2024 from Danielle Stoyls, West Lincoln Heritage Committee, be received with regrets; and
  That, By-Law 2023-03 being a By-Law for various appointments to boards, committees and municipal positions, be amended to remove Danielle Stoyls from Schedule "B".

   

8.2

ITEM A44-24

Reighan Van Duzen, Mayor's Youth Advisory Committee
Re: Resignation from the Mayor's Youth Advisory Committee

• RECOMMENDATION:

  That the notice of resignation received on September 13, 2024 from Reighan Van Duzen, Member of the Mayor's Youth Advisory Committee, be received with regrets; and
  That, By-Law 2023-03 being a By-Law for various appointments to boards, committees and municipal positions, be amended to remove Reighan Van Duzen from Schedule "C".

8.3

ITEM A45-24

West Lincoln Age Friendly Advisory Committee
Re:  Minutes of June 7, 2024 and September 23, 2024 

• RECOMMENDATION:

  That, the West Lincoln Age Friendly Advisory Committee Minutes dated June 7, 2024 and September 13, 2024; be received.

9.

STAFF REPORTS

9.1

ITEM A46-24

Deputy Treasurer/Manager of Finance (Katelyn Repovs) and Director of Finance/Treasurer (Donna DeFilippis)
Re:  Recommendation Report T-21-2024, titled Development Charges Background Study and Proposed By-Law.

• RECOMMENDATION:
  1. That, Recommendation Report T-21-2024, titled “Development Charges Background Study and Proposed By-Law”, be received; and,
  2. That, Council approve the May 13, 2024 Development Charges Background Study, as amended and attached as Schedules “A” and “B” to this report; and,
  3. That, Council approve the capital project listing set out in Chapter 5 of the Development Charges Background Study dated May 13, 2024, as amended, and that these projects be included in the Ten Year Capital Plan, subject to further review during the capital budget process; and,
  4. That, Council continue to include a class of service for growth studies; and,
  5. That, Council continue the DC approach to calculate the charges on a uniform Township-wide basis for all services except water, wastewater, and stormwater; and,
  6. That, Council continue the DC approach to calculate the charges on an urban-area basis for water, wastewater, and stormwater services; and,
  7. That, Council has determined that no further public meeting is required; and,
  8. That, Council approve By-Law 2024-70, Imposition of Development Charges, as set out in Schedule “C” to this report; and,
  9. That, the Mayor and Clerk be and are hereby authorized to sign By-Law 2024-70, Imposition of Development Charges, at the October 28, 2024 Council meeting.

9.2

ITEM A47-24

Deputy Treasurer/Manager of Finance (Katelyn Repovs) and Director of Finance/Treasurer (Donna DeFilippis)
Re:  Recommendation Report T-20-2024 titled, Development Charges Interest Policy (POL-T-01-2022) Update

• RECOMMENDATION:
  1. That, Recommendation Report T-20-2024, titled “Development Charges Interest Policy (POL-T-01-2022) Update” be received; and,
  2. That, “Interest Policy under Sections 26.1 and 26.2 of the Development Charges Act”, attached as Schedule “A” to this report, be approved.

9.3

ITEM A48-24

Director of Finance and Treasurer (Donna DeFilippis) and Manager of Finance and Deputy ( Katelyn Repovs)
Re: Recommendation Report T-22-2024 - Treasurer 2024 Asset Management Plan
POWERPOINT PRESENTATION

• RECOMMENDATION:
  1. That, Recommendation Report T-22-2024 titled “2024 Asset Management Plan” dated October 21, 2024, be received; and,
  2. That, Council approves the Township of West Lincoln’s 2024 Asset Management Plan, attached as Schedule B; and,
  3. That, Council directs Administration to include the Financial Strategy Recommendations of the Asset Management Plan in future budget deliberations.

9.4

ITEM A49-24

Fire Chief (Dennis Fisher)
Re:  Information Report WLFD-14-2024 - Monthly Update – September 2024

• RECOMMENDATION:

  That, Information Report WLFD-14-2024 titled “Monthly Update – September 2024”, dated October 21, 2024, be received for information.

9.5

ITEM A50-24

Human Resources Coordinator (Janine Buffo) and Director of Legislative Services/Clerk (Justin Paylove)
Re:  Information Report HR-01-2024 - After Hours Emergency Phone Procedure

• RECOMMENDATION:

  That Information Report HR-01-2024 titled “After Hours Emergency Phone System Procedure”, dated October 21, 2024, be received.

10.

OTHER BUSINESS

10.1

ITEM A51-24

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.2

ITEM A52-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair declared the meeting adjourned at the hour of [time]