TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS & RECREATION COMMITTEE
AGENDA

MEETING NO. SIX

Monday, September 16, 2024 at 7:30 P.m. - 8:30 P.m.

Township Administration Building

318 Canborough Street, Smithville, Ontario

NOTE TO MEMBERS OF THE PUBLIC: All Cell Phones, Pagers and/or PDAs to be turned off. Members of the public who are attending and participating virtually are reminded to keep their microphones muted until they are acknowledged to speak. Additionally, for your information, please be advised that this meeting will be livestreamed as well as recorded and will be available on the Township's website.

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1.

CHAIR - Councillor Rehner

Prior to commencing with the Public Works & Recreation Committee meeting agenda, Chair Rehner will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website. 

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk, the Haudenosaunee, and the Anishinaabe, including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

There are no appointments or delegations.

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

The Chair to inquire if there are any members of the public present who wish to address any items on the Public Works/Recreation Committee agenda.

7.

CONSENT AGENDA ITEMS

7.1

ITEM PW29-24

CONSENT AGENDA ITEMS

There are no consent agenda items.

8.

COMMUNICATIONS

There are no Communications.

9.

STAFF REPORTS

9.1

ITEM PW30-24

Project Manager (Ray Vachon), and Director of Public Works & Recreation (Mike DiPaola) 
Re:  Report PW-22-2024 titled, “Murgatroyd Trail Reconstruction (PW 2024-05) Tender Award

• RECOMMENDATION:
  1. That, Recommendation Report PW-22-2024, titled “Murgatroyd Trail Reconstruction (PW 2024-05) Tender Award”, dated September 16, 2024 be received; and,
  2. That, Tender submission be awarded to Stevensville Lawn Service Inc., for the trail reconstruction work, in the amount of $167,987.00 (excluding HST); and,
  3. That, the Township enter into an engineering agreement with the consulting firm of Kerry T. Howe Engineering Limited for the contract administration and inspection services at an upset limit of $25,000.00 (excluding HST); and
  4. That, a by-law authorizing the Mayor and Clerk to enter into an agreement with Stevensville Lawn Service Inc. be passed.

9.2

ITEM PW31-24

Project Manager (Ray Vachon), and Director of Public Works & Recreation (Mike DiPaola)
Re:  Information Report PW-21-2024 - Mill Creek Municipal Drain Petition - Withdrawn

• RECOMMENDATION:

  That, Information Report PW-21-2024, titled “Mill Creek Municipal Drain Petition – Withdrawn”, dated September 16 2024, be received for information.

10.

OTHER BUSINESS

10.1

ITEM PW32-24

Members of Committee
Re: Verbal Updates from Members of Boards and Committees - If required

10.2

ITEM PW33-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no confidential matters.

13.

ADJOURNMENT

The Chair to declare the meeting adjourned.