TOWNSHIP OF WEST LINCOLN
PUBLIC WORKS & RECREATION COMMITTEE
AGENDA

MEETING NO. FOUR

Tuesday, May 21, 2024, To Commence Immediately Following Administration/Finance/Fire Committee Meeting

Township Administration Building

318 Canborough Street, Smithville, Ontario

***NOTE TO MEMBERS OF THE PUBLIC:  All Cell Phones, Pagers and/or PDAs to be turned off.  Additionally, for your information, please be advised that we are Audio/Video Recording this meeting.​

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1.

CHAIR - Councillor Mike Rehner

Prior to commencing with the Public Works & Recreation Committee meeting agenda, Chair Rehner will note the following:

1. Comments can be made from members of the public for a matter that is on the agenda by advising the Chair during the "Request to Address an Item on the Agenda" Section of the agenda.
2. The public may submit written comments for matters that are on the agenda to [e-mail] before 4:30 p.m. on the day of the meeting for consideration by the Committee. Comments received after 4:30 p.m. on the day of the Committee meeting will be considered at the following Council meeting. Comments submitted are included in the record.
3. This meeting will be livestreamed as well as recorded and available on the Township’s website.

2.

LAND ACKNOWLEDGEMENT STATEMENT

The Township of West Lincoln, being part of Niagara Region is situated on treaty land. This land is steeped in the rich history of the First Nations such as the Hatiwendaronk (Hat-i-wen-DA-ronk), the Haudenosaunee (Hoe-den-no-SHOW-nee), and the Anishinaabe (Ah-nish-ih-NAH-bey), including the Mississaugas of the Credit First Nation. There are many First Nations, Métis, and Inuit people from across Turtle Island that live and work in Niagara today. The Township of West Lincoln, as part of the Regional Municipality of Niagara, stands with all Indigenous people, past and present, in promoting the wise stewardship of the lands on which we live.

3.

CHANGE IN ORDER OF ITEMS ON AGENDA

4.

DISCLOSURE OF PECUNIARY INTEREST AND/OR CONFLICT OF INTEREST

5.

APPOINTMENTS

6.

REQUEST TO ADDRESS ITEMS ON THE AGENDA

NOTE: Procedural By-law Section 10.13(5) – General Rules
One (1) hour in total shall be allocated for this section of the agenda and each individual person shall only be provided with five (5) minutes to address their issue (some exceptions apply).  A response may not be provided and the matter may be referred to staff.

Chair to inquire if there are any members of the public present who wish to address any items on the Public Works and Recreation Committee agenda.

7.

CONSENT AGENDA ITEMS

NOTE:  All items listed below are considered to be routine and non-controversial and can be approved by one resolution.  There will be no separate discussion of these items unless a Council Member requests it, in which case the item will be removed from the consent resolution and considered immediately following adoption of the remaining consent agenda items.

7.1

ITEM PW18-24

CONSENT AGENDA ITEMS

• RECOMMENDATION:

  That the Public Works & Recreation Committee hereby approves the following Consent Agenda Items:

  1. Item 1 be and is hereby received for information.

  with the exception of Items #(s)_____________

1.

West Lincoln Public Library Board - Minutes of March 19, 2024

8.

COMMUNICATIONS

8.1

ITEM PW19-24

Councillor Shelley Bradaric
Re:  Support for correspondence received from the Corporation of the Town of Lincoln in regards to requesting that the Provincial Government support increasing funding to both public libraries and community museums.

• RECOMMENDATION:

  That the correspondence from the Corporation of the Town of Lincoln, dated February 28, 2024, be received and supported.

9.

STAFF REPORTS

9.1

ITEM PW20-24

Project Manager (Ray Vachon) and Director of Public Works & Recreation (Mike DiPaola)
Re:  Recommendation Report PW-14-2024  Barbara St., Brooks Circ., & Killins St. Water main Replacement & Road Reconstruction (PW 2024-02) – Budget Amendment BA2024-03 and Tender Award

• RECOMMENDATION:
  1. That report PW-14-2024 titled, “Barbara St., Brooks Circ., & Killins St. Water main Replacement & Road Reconstruction (PW 2024-02) – Budget Amendment BA2024-03 and Tender Award”, dated May 21, 2024 be received;
  2. That tender submission be awarded to Catalina Excavating Inc. for the water main, sidewalk and road construction work, in the amount of $1,733,881.00 (excluding HST); and
  3. That Budget Amendment BA2024-03, as outlined in Schedule C to report PW-14-2024, to reallocate the budgeted expenditures and financing for the water main and road projects, along with the new sidewalk on Barbara St. and Killins St., at an estimated cost of $160,000.00, be approved; and
  4. That the Engineering Agreement with the consulting firm of Associated Engineering (Ont) Ltd. be extended to include contract administration and inspection services of $99,990.00 (excluding HST), with the engineering fees being calculated on a time plus disbursements basis; and
  5. That a by-law authorizing the Mayor and Clerk to enter into an agreement with Catalina Excavating Inc., be passed.

9.2

ITEM PW21-24

Project Manager (Ray Vachon) and Director of Public Works and Recreation (Mike DiPaola)
Re:  Recommendation Report PW-15-2024 Campbell Bridge (TWL-ID-B04) Rehabilitation Tender Award

• RECOMMENDATION:
  1. That, Recommendation Report PW-15-2024, re: “Campbell Bridge (TWL-ID-B04) Rehabilitation Tender Award”, dated May 21, 2024, be received; and,
  2. That, Council awards the Tender submission to Anthony’s Excavating Central Inc. in the amount of $447,923.00 (excluding HST); and,
  3. That a project contingency and construction testing allowance in the amount of $80,817.00 be provided for this project; and,
  4. That the total project cost estimated at $665,500.00 be approved, which included the bridge condition survey, detailed design, contract administration, construction inspection, construction cost, a project contingency, net HST, and other miscellaneous costs; and,
  5. That, a by-law be passed to authorize the Mayor and Clerk to enter into an agreement for contract with Anthony’s Excavating Central Inc.

10.

OTHER BUSINESS

10.1

ITEM PW22-24

Members of Council
Re: Other Business Items of an Informative Nature

11.

NEW BUSINESS

NOTE:  Only for items that require immediate attention/direction and must first approve a motion to introduce a new item of business.  (Motion Required)

12.

CONFIDENTIAL MATTERS

There are no Confidential Matters.

13.

ADJOURNMENT